Arts & Historic Preservation Advisory Board

MINUTES OF THE ARTS & HISTORICAL PRESERVATION ADVISORY BOARD FOR THE MEETING HELD ON AUGUST 5, 2020 1. Call meeting to order and the establishment of a quorum Meeting called to order at 4 p.m. 2. Roll Call Present: Mary Branum, Ellen Morrison, Christine Hopkins, Jan Inlow-Collier Surinder Aulakh, and Sam Malchar arrived at 4;05 p.m. Absent: Theresa Elliott Council Member Daivid Collins Staff: City Secretary Janelle Williams, Asst. City Secretary Nellie De La Fuente, Finance Supervisor Debbie Jordan and City Attorney Don Glywasky 3. Approval of minutes for July 16, 2020 meeting Ellen Morrison made a motion to approve the minutes Christina Hopkins second the motion Jan Inlow-Collier abstained Motion carried 4. Introduce new board member - Jan Inlow-Collier Chair Branum introduced the new board member to the board. 5. Public Comment Each person is limited to 3 minutes N/A 6. Discuss Protocols for attendance Chair Branum discussed the protocols for the attendance of the board. Chair Branum asked for clarification of this board’s attendance by asking the City Attorney Don Glywasky and he stated that a board member must attend 75% of the posted meetings. Board member Ellen Morrison stated to call Chair Branum or the Asst. City Secretary Nellie that you will not be attending the scheduled meeting. City Secretary Janelle Williams stated to the board that in the current City Ordinance it did not say you would be excused from 75% rule if you did call in. 7. Receive YTD information from the Park Board Finance Supervisor Debbie Jordan did provide some information on this item. She stated that $714,176.47 is the amount that was collected through the first half of June 2020 and at the current time we have not collected the second half yet. 8. Discuss and consider roll over of 2019/2020 unused distributed funds into 2020/2021 City Calendar year Chair Branum stated that the current City Ordinance does state that any unused funds by December 31st have to be returned. Council Member Collins asked the board to make a recommendation to  the Council to suspend that aspect of the Ordinance for this calendar year. City Attorney Don Glywasky gave confirmation this was fine with him for the board to make a recommendation to the Council. The board asked Council Member Collins to take the recommendation to the Council to suspend 2019/2020 unused distributed funds for this calendar year. 9. Discuss and consider bringing back the financial management part from the Park Board to the City of Galveston. Council Member David Collins stated that he would be working with Stewart at the Park Board about changing the process. He stated that once they have the Park Board’s Budget and City Budget in hand they can then start talking about changing the process about bringing it back to the City of Galveston. 10. Discuss and consider the use of Reserve Funds for Arts recipients Chair Branum just mentioned/reminded the board that this item would always be on all future agendas. 11. Schedule meetings The board decided to schedule the next meeting for October 28, 2020 at 4 p.m. 12. Adjourn Meeting was adjourned at 5:42 pm