Park Board of Trustees

NOTICE OF REGULAR MEETING Park Board of Trustees of the City of Galveston Finance and Operations Committee Tuesday, September 17, 2024 at 1:30 PM Park Board Plaza 601 Tremont Street, Galveston, Texas 77550 I. Call Meeting To Order II. Pledge of Allegiance III. Roll Call And Declaration Of A Quorum IV. Conflict Of Interest Declarations V. Requests To Address The Committee The public shall be allowed to provide comment to the committee regarding one or more agenda or non-agenda items. All requests to address the committee must be submitted in writing and can be presented to the committee reporter the day of the meeting prior to the start of the meeting. Each person will be limited to three (3) minutes, regardless of the number of items addressed. VI. Business A. Discuss and Consider Approval of August 13, 2024 Finance and Operations Committee Meeting Minutes (Schel Heydenburg) B. Discuss and Consider Approval of the 2025 Juneteenth Grant Program Policy Guide (Heather Melton, 5 minutes) C. Discuss and Consider Approval of Purchasing CivicRec, a Recreation Management Software (Nicole Charlebois, 5 Minutes) D. Discuss and Consider Approval to Trade Two (2) Tourism Development Fleet Vehicles and Purchase One (1) Passenger Van (Shawna Reid, 10 Minutes) E. Discuss and Consider Approval to Dispose of Beach Patrol Assets (Tony Pryor, 5 minutes) F. Discuss and Consider Approval to Dispose of Park Board Vehicle Unit #2950 (Bryson Frazier, 5 Minutes) G. Discuss and Review Fiscal Year 2025 to Fiscal Year 2029 Capital Equipment Needs Assessment (Bryson Frazier, 10 Minutes)  H. Discuss and Recommend to the Board of Trustees The Park Board Membership with the Galveston Chamber of Commerce (Bryson Frazier & Tony Lyle, 15 Minutes) I. Discuss and Consider Approval to Renew Service Agreement with Johnson Controls for the Heating, Ventilation and Air Conditioning (HVAC) system at Park Board Plaza (Schel Heydenburg, 5 Minutes) J. Discuss and Consider Approval to Replace Heating Ventilation and Air Conditioning (HVAC) Unit B (Schel Heydenburg, 5 Minutes) K. Discuss and Consider Approval to Renew Lease Agreement with Pitney Bowes for Mail Machine Lease (Schel Heydenburg, 5 Minutes) L. Discuss and Consider Approval of Fiscal Year 2024 External Audit Engagement Agreement (Bryson Frazier, 5 Minutes) M. Discuss and Consider Approval of the Fiscal Year 2025 Finance and Operations Committee Workplan (Bryson Frazier, 5 Minutes) N. Discuss and Consider Approval of the Fiscal Year 2024 June Unaudited Financial Statements (Bryson Frazier, 15 Minutes) VII. Future Agenda Items VIII. Announcements IX. Adjournment I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas government Code, on or before September 13, 2024, 5:00 p.m. Approved Gerald Wilson, Chair, Finance and Operations Committee Approved Jason Hardcastle, Chair, Park Board of Trustees Approved as to Format Kimberly Danesi, CEO Please Note Members of the City Council may be attending and participating in the discussion. In accordance with the provisions of the Americans with Disabilities Act (ADA), persons in need of a special accommodation to participate in this proceeding shall, within three (3) days prior to any proceeding, contact the Park Board Administration Office, 601 Tremont, Galveston Texas 77550 (409-797-5147) 09/13/2024 4:45pm Alvarez