Board of Trustees

AGENDA MAY 6, 2021 7:30 P.M. VIA ZOOM I. Welcome by Mayor to attendees. II. Call to Order. III. Organization Procedure. IV. Comments by Department Heads, Village Administrator and Counsel on Agenda Items (including Treasurer on Treasurer’s Report) V. Trustees/Mayor Questions/Comments. VI. Citizens Comments on Agenda Items. VII. Approval of Minutes - April 8, 2021 - Special Board Meeting - Amend the Minutes April 22, 2021 - Regular Board Meeting VIII. New Business A. Consent Calendar New Business Finance 1. Assessment of Unpaid Water Rent. • A resolution of the Board of Trustees pursuant to Section 11-1118 of the Village Law is requested directing the Village Clerk to include all unpaid water rents on the Annual Village Tax Levy. The total water arrears to be placed on the Tax Roll are on file with the Village Clerk. 2. Assessment of Unpaid Commercial Sanitation Charges. • A resolution of the Board of Trustees pursuant to Section 115-15 of the Village Code is requested directing the Village Clerk to include all unpaid Commercial Sanitation Charges on the annual Village Tax Levy. The total Commercial Sanitation arrears to be placed on the Tax Roll are on file with the Village Clerk. 3. Transfer of Funds. a) $70,000 to Sanitation - Contractual Services from Contingent, for additional funds needed to cover the March, April and May invoices for National Waste Services, Inc. b) $23,838 to Street Administration - Maintenance of Software from Contingent, for additional funds needed to cover payment of invoice for Tyler Technologies, Inc. NEXT BOARD OF TRUSTEES MEETING - MAY 20, 2021 (05/05/21)  c) $8,000 to Street Maintenance - Part Time Help from Contingent, to cover costs for the rest of the fiscal year. d) $7,503 to Sanitation - Overtime from Contingent, to cover costs for the rest of the fiscal year. e) $7,000 to Sanitation - Part Time Help from Contingent, to cover costs for the rest of the fiscal year. f) $2,853 to Street Maintenance - Overtime from Contingent, to cover costs for the rest of the fiscal year. Sick Leave 4. Three Employees Police (1), Recreation (1) and Public Works (1) Departments. Police 5. Nassau County Traffic Safety Board - “Stop DWI” - Special Holiday Enforcement. • Board authorization is requested to accept a Grant Award of $6,000 for the first agreement year. The amount to be paid, for subsequent agreement years will be determined by the amount awarded, if any, to the County by the STOP-DWI Foundation. Terms of the agreement January 1, 2021 - December 31, 2025, unless sooner by the provision of the Agreement year. This program is a Countywide campaign to reduce impaired driving and the injuries and fatalities caused by motor vehicle crashes. Village Counsel has approved this grant as to form. Public Works 6. Refund of Sidewalk Repair Charges. • Board authorization is requested to refund sidewalk repair charges to the following addresses due to the Village’s miscommunication on rates. o 106 Kilburn Road $2,277.50 o 110 Kilburn Road $2,377.50 o 179 Brixton Road $1,474.50 o 87 Somerset Avenue $2,332.00 o 18 Lydia Lane $ 96.00 $8,557.50 7. Water Penalties. • Board authorization is requested to approve reversal of penalty charges for One Commercial Avenue, for April 2021, in the amount of $87.76 and 26 Kilburn Road, for the period December 2020 - January 2021, in the amount of $24.52. The request is due to an investigation of issues at these locations. (Funds are available in the Water Rents Account) External Communications 8. Garden City Chamber of Commerce requesting authorization for retailers to display limited merchandise in front of their establishments, so that browsing is possible without entering the stores. At this time, the request is for Once Upon A Dish to be given a License Agreement for a Temporary Outdoor Display of Goods and Services from May 6, 2021 to September 11, 2021. NEXT BOARD OF TRUSTEES MEETING - MAY 20, 2021 (05/05/21) VIII. Citizen Comment on non-agenda items. (limited to four minutes each) IX. Adjournment. NEXT BOARD OF TRUSTEES MEETING - MAY 20, 2021 (05/05/21)  INCORPORATED VILLAGE OF GARDEN CITY, NEW YORK MEETING OF BOARD OF TRUSTEES MAY 6, 2021 ORGANIZATION PROCEDURE NOTE: ALL APPOINTMENTS FOR OFFICIAL YEAR ENDING APRIL 4, 2022 UNLESS OTHERWISE INDICATED CHAIRPERSON DESIGNATED BY (C) 1. Appointment by Mayor solely (no Board of Trustees approval required): A. Deputy Mayor Trustee Thomas J. O’Brien B. Fire Trustee Thomas J. O’Brien C. Environmental Advisory Board, Chairperson Trustee Mary Carter Flanagan (C) D. Zoning Change Review Committee Trustee Louis Minuto Trustee John Delany H. Bradford Gustavson John G. Villanella William Alisse E. Appointment of Advisory Committee: Civic Beautification Committee Maureen Lyons (C) Althea Robinson Kathleen Auro Patricia Siler F. Village Historian William Bellmer 2. Appointment by Mayor, Subject to Board of Trustees Approval A. Public Works Trustee Bruce J. Chester B. Recreation Trustee Thomas J. O’Brien C. Board of Police Commissioners Trustee John M. Delany Ralph V. Suozzi Kenneth O. Jackson (C) D. Traffic Commission Trustee Louis M. Minuto (C) Trustee Colleen E. Foley Trustee Mary Carter Flanagan Trustee Thomas J. O’Brien Kenneth O. Jackson DPW Designee E. Finance and Audit Committee Trustee Terence P. Digan (C) Trustee Bruce J. Chester Trustee Colleen E. Foley 1  F. Committee to Fill Vacancies on Boards and Mayor Cosmo Veneziale (C) Commissions Trustee Thomas J. O’Brien G. Legal Committee Trustee Mary Carter Flanagan (C) Trustee John M. Delany H. Public Information Committee Trustee Thomas J. O’Brien (C) Includes: Village Press Releases and Trustee Colleen E. Foley Statements Trustee Mary Carter Flanagan I. Designation of Official Newspapers Garden City News J. Planning Commission Keith Galanti 4/1/24 Craig G. Biscone 4/1/24 Patrick J. Ward 4/1/24 Allyson Murray 4/1/24 K. Board of Commissioners of Cultural and Recreational Affairs Mike Ryder 4/4/25 Judy Courtney 4/4/25 Kelly Smith 4/4/25 Grace Li 4/4/25 4. Appointments by Board of Trustees (only) A. Library Trustee Colleen E. Foley B. LIRR Third Track Committee Trustee Bruce J. Chester (C) Richard Corrao, Esq. Paul Rothenbiller James Kumpel Richard Catalano Stephen Fereance Alaine Smith Lawlor C. Board of Ethics Charles P. Kelly (C) Ryan Torino Alison Metzler 5/05/21 2  BOARD OF TRUSTEES APRIL 8, 2021 A special meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held (via Zoom) at the Village Hall, 351 Stewart Avenue in said Village on April 8, 2021 at 5:00 p.m. Present: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Terence P. Digan, John M. Delany, Mary Carter Flanagan, Colleen E. Foley, Louis M. Minuto and Thomas J. O’Brien. Also Present: Ralph V. Suozzi, Village Administrator Attendance: None. The Village Administrator reported that due notice of this meeting had been served on each member of the Board. Mayor Veneziale called the meeting to order and stated that the purpose of the meeting was to get an update from Mr. Joseph Macy of Berkman, Henoch, Peterson, Peddy & Fenchel, P.C., 100 Garden City Plaza, Garden City, New York regarding the LIRR Lawsuit as it relates to the “poles”. Also in attendance were the following LIRR/MTA Counsel and their representatives: Thomas McGuiness, John McCarthy, Evan Eisland, Ian Goldrich, Colleen Channer, Anthony Tufano, and Steven Russo, Counsel There being no further business, on motion duly made, the meeting adjourned at 7:30 p.m.  BOARD OF TRUSTEES APRIL 22, 2021 A meeting of the Board of Trustees of the Village of Garden City in the County of Nassau, New York, was held via Zoom video/audio (with Trustees, Department Heads and Village Counsel present in the Board Room) at 351 Stewart Avenue in said Village on April 22, 2021, at 7:30 p.m. Present: Mayor Cosmo Veneziale, Trustees Bruce J. Chester, Terence P. Digan, John M. Delany, Mary Carter Flanagan, Colleen E. Foley and Thomas J. O’Brien. Also Present: Ralph V. Suozzi, Village Administrator Karen M. Altman, Village Clerk Kenneth O. Jackson, Chairman, Board of Police Commissioners Irene Woo, Village Treasurer Giuseppe Giovanniello, Superintendent of Building Department Paul Blake, Chairman, Board of Commissioners of Cultural and Recreational Affairs Peter A. Bee, Bee Ready Fishbein Hatter & Donovan, LLP Absent: Trustee Louis Minuto Attendance: Approximately 45 (via Zoom) The Clerk reported that due notice of this meeting had been served on each member of the Board. Mayor Veneziale stated that the first item on the agenda was the ratification of the election of the Fire Department Officers. Mayor Veneziale administered the Oaths of Office to all of the Chiefs and offered his congratulations. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 37-2021 RESOLVED, that the action taken by the members of the Garden City Fire Department at the Annual Meeting of said Department held on April 8, 2021 in electing Fire Chief Devyn Moody to serve during the ensuing year, be and the same hereby is ratified and approved. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 1  Motion carried. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 38-2021 RESOLVED, that the action taken by the members of the Garden City Fire Department at the Annual Meeting of said Department held on April 8, 2021 in electing the following Assistant Chiefs to serve during the ensuing year, be and the same hereby is ratified and approved. First Assistant Chief Matthew F. Pearn Second Assistant Chief James R. Taunton Third Assistant Chief Jonathan F. Parrella The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 Motion carried. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 39-2021 RESOLVED, that the action taken by the members of the Garden City Fire Department at the Annual Meeting of said Department held on April 8, 2021 in electing the following Line and Corporate Officers to serve during the ensuing year, be and the same hereby is ratified and approved. Captain Engine, Thomas J. Rivera Captain Truck, Terrence J. Randell 1st Lieutenant Engine, Matthew C. Carroll 1st Lieutenant Truck, Daniel L. Roeper 2nd Lieutenant Engine, Robert N. Carpentier 2nd Lieutenant Truck, Christopher K. Maier Secretary, Michael J. Reale Assistant Secretary, Gregory J. Barton Treasurer, Robert F. Kalb Assistant Treasurer, Gerard F. Whalen First Battalion Delegate: John P. Casey The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 Motion carried. Mayor Veneziale called upon Ralph Suozzi along with the Department Heads who spoke about their agenda items. 2  Mayor Veneziale stated that the first item on the agenda was the continuation of the public hearing in relation to the proposed budget of estimated revenues and expenditures of the Village for the fiscal year ending May 31, 2022, copies of the tentative budget having been filed with the Village Clerk on April 1, 2021, pursuant to the requirements of Section 5-508 of the Village Law. Ms. Altman reported that notice of this Public Hearing was published and posted in accordance with the law. On motion of Mayor Veneziale and unanimously carried, the Public Hearing with regard to the proposed budget of estimated revenues and expenditures of the Village for fiscal year ending May 31, 2022 was opened. Mayor Veneziale also stated that there will be a Special Board of Trustees Meeting held on Thursday, April 29, 2021 at 7:30 p.m. via Zoom to consider adoption of the proposed 2021/22 budget. (A tape recording of this hearing has been typed under separate cover and constitutes a part of these minutes.) On motion of Trustee Delany and unanimously carried, the public hearing pursuant to the proposed budget of estimated revenues and expenditures of the Village for fiscal year ending May 31, 2022, was closed. Mayor Veneziale stated that the next item on the agenda was approval of the minutes of the last meetings of the Board of Trustees. The minutes of the meeting held on April 5, 2021 were reviewed, and on motion of Trustee Carter Flanagan were approved as presented. The minutes of the special meeting held on April 8, 2021 were reviewed, and on motion of Trustee Carter Flanagan were approved as presented. NEW BUSINESS FORMAL AGENDA APPOINTMENTS BY THE MAYOR: Brian T. Deveney, 76 Washington Avenue, Garden City, New York, is hereby appointed Associate Justice of the Incorporated Village of Garden City to serve during the ensuing official year. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 40-2021 3  RESOLVED, that the appointment of Brian T. Deveney, 76 Washington Avenue, Garden City, New York, as Associate Justice of the Incorporated Village of Garden City to serve during the ensuing official year, be and the same hereby is ratified. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 Carried. Merril S. Biscone, One St. Paul’s Crescent, Garden City, New York, is hereby appointed Associate Justice of the Incorporated Village of Garden City to serve during the ensuing official year. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 41-2021 RESOLVED, that the appointment of Merril S. Biscone, One St. Paul’s Crescent, Garden City, New York, as Associate Justice of the Incorporated Village of Garden City to serve during the ensuing official year, be and the same hereby is ratified. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 Carried. CONSENT CALENDAR Trustee Carter Flanagan requested that Item #11 (b) Brick Wall Reconstruction - Nassau Boulevard Railroad Parking Lot - 2021 - Withdrawal of Bid and Item #11 (c) Brick Wall Reconstruction Nassau Boulevard Railroad Parking Lot - 2021 - Award Bid be removed from the Consent Calendar for further discussion. Vote: 5 AYES, 2 NOES (Trustees Delany and Foley). FINANCE 1. Appropriation of Termination Reserve. Board authorization is requested to appropriate $27,896.01 from Account 0A.8670.0000 Reserve for Compensated Absences, to Account 0A.9000.1220 Termination Payout for two employees who left Village service one in the Public Works Department (Barry Parkhill - $1,979.04) and one in the Recreation and Parks Department (Joseph Scappatore - $25,916.97). 4  On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 2. Transfer of Funds. Requested authorization to transfer funds as follows: (a) $42,000 to Account 0A.5182.4460 Street Lighting - Contractual Services, from Account 0A.1990.4000 Contingent, to cover shortage for the remainder of fiscal 2020/21. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. (b) $22,000 to Account 0A.8160.1120 Sanitation - Part-Time Help, from Account 0A.1990.4000 Contingent, to cover shortage for the remainder of fiscal 2020/21. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. (c) $8,000 to Account 0A.1640.4010 Central Garage - Materials and Supplies, from Account 0A.1990.4000 Contingent, to cover shortage for the remainder of fiscal 2020/21. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. (d) $8,000 to Account 0A.1640.4020 Central Garage - Maintenance of Equipment, from Account 0A.1990.4000 Contingent, to cover shortage for the remainder of fiscal 2020/21. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. (e) $895.09 to Account 0A.1230.1020 Administration - Overtime from Account 0A.1450.4070 Election - Postage, Printing and Stationery, to cover overtime costs incurred as a result of the Village Election. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. SICK LEAVE POLICE 5  1. Sick Leave - Wehr. Board authorization is requested to pay Police Sergeant Keith Wehr through May 20, 2021, or such earlier date as he may be able to return to work as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Police Benevolent Association, which became effective June 1, 2014. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. PUBLIC WORKS 2. Sick Leave - Two Employees. Board authorization is requested to pay James Labas, Motor Equipment Operator, Sanitation Department and Domenick Stanco, Deputy Superintendent of Public Works through May 20, 2021, or such earlier date as they may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2014. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 3. Sick Leave - Calise. Board authorization is requested to pay Anthony Calise, Motor Equipment Operator, Sanitation Department through May 20, 2021, or such earlier date as he may be able to return to duty as determined by the Village medical advisor and pursuant to the provisions of the contract between the Incorporated Village of Garden City and the Civil Service Employees' Association, which became effective June 1, 2014. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. CLERK’S OFFICE 1. Nassau County Board of Elections - Polling Place Agreement. Board authorization is requested for the Nassau County Board of Elections to utilize St. Paul’s Recreation Complex (Fieldhouse) for the June 22, 2021 Primary Election and for the November 2, 2021 General Election. Doors will open at 5:00 a.m. until at least 9:30 p.m. per day. The Nassau County Board of Elections will reimburse the Village $70 for each Election Day for the use of the premises. This has been reviewed by Village Counsel and has approved it as to form. On motion of Trustee Delany and unanimously carried, the aforesaid request was approved and the Village was authorized to sign the agreement. PUBLIC WORKS 6  1. Rental of Boiler at Public Works Central Garage - Transfer of Funds. Board authorization is requested to transfer funds in the amount of $22,500 to Account 0A.1640.4030 Central Garage - Maintenance of Plant from Account 0A.1990.4000, Contingent, to cover shortage for the rental of a temporary boiler at the DPW Yard, plus additional funding which may be needed for the remainder of the fiscal year. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 2. Rental of Boiler at Public Works Central Garage - Additional Funding. Board authorization is requested to approve additional funding in the amount of $14,537.75 for the rental of the boiler at the Public Works Central Garage from Maccarone Plumbing, Inc., 10 Sea Cliff Avenue, Glen Cove, New York, covering the period March 15, 2021 to April 18, 2021, at a weekly rate of $2,357.50. The Board of Trustees approved the emergency installation and rental of a boiler at the Public Works Central Garage on February 23, 2021, for $20,000. Funds are available in Account 0A.1640.4030. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 3. AOP Treatment - Well Nos. 10, 11, 13 14, 15 and 16 - Eppendorf North America, Inc. Board authorization is requested for approval to purchase equipment needed for the AOP Systems at Well Nos. 10 and 11, 13 and 14, 15 and 16 from Fisher Scientific Company, LLC, 300 Industry Drive, Pittsburgh, Pennsylvania, for a cost of $1,736.04 per Well Site for a total of $5,208.12. Funds are available in Accounts 0F.1081.000, 0F.1084.0000and 0F.1073.0000. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 4. Acceptance of Maintenance Bond - Reconstruction of Nassau Boulevard Railroad Parking Lot - 2020 - Pioneer Landscaping and Asphalt Paving, Inc. Board authorization is requested to accept Maintenance Bond No. PB11557500072 from Pioneer Landscaping and Asphalt Paving, Inc., 168 Townline Road, Kings Park, New York, the contractor for the Reconstruction of Nassau Boulevard Railroad Parking Lot - 2020. This Maintenance Bond guarantees for eighteen (18) months the completed work from the date of acceptance of the Bond. The Bond is in the amount of $1,124,952.25. Village Counsel has reviewed the Maintenance Bond and approves it as to form. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. 5. Water Penalties. Board authorization is requested to approve the reversal of penalty charges for 65 Kenwood Road for the period October 2020 to March 2021, in the amount of $157.39 and 55 Newmarket Road, for the period December 2020 to February 7 2021, in the amount of $48.28. This request is due to the ongoing investigation of issues at these locations. Funds are available in Account 0F.2148.1000. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. AWARD OF BIDS Requisition No. 20-4 Dated April 22, 2021, Purchase of Materials for the Public Works and Recreation and Parks Departments. 1. Tablet Chlorine. Award bid to Eagle Control Corporation, 23 Old Dock Road, Yaphank, New York, sole bidder, on an as needed basis, for a unit cost of $123.95 per 50 pound container. Total Award for Tablet Chlorine for 2020/21 is $8,900. A total of four invitations to bid were sent and one bid was received. A Notice to Bidders was sent to Bid Reporter and the bid specs were advertised on New York State Contract Reporter. Total Award for Tablet Chlorine for 2021/22 is $18,000 (pending approval of the budget). Funds are available in Account 0F.8330.4010. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved. 2. New (Unused) Tires and Related Services. (a) Award bid for the purchase of various tires, or Village approved equal, from Hempstead Tire Service, Inc., 265 Hempstead Turnpike, West Hempstead, New York, low bidder, for Items #1-12, 15-20, 23, 25, 27-28, 30-31, 33 and 35, for items on an “as needed basis”, based upon unit cost. A total of three invitations to bid were sent and three bids were received. A Notice to Bidders was sent to Bid Reporter and the bid specs were advertised on New York State Contract Reporter. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved. (b) Award bid for the purchase of various tires, or Village approved equal, from Barnwell House of Tires, Inc., 65 Jetson Lane, Central Islip, New York, low bidder, for Items #13-14, 21-22, 24, 26, 29 32 and 34. A total of three invitations to bid were sent and three bids were received. A Notice to Bidders was sent to Bid Reporter and the bid specs were advertised on New York State Contract Reporter. Funding is available for both bid awards as follows; 2020/2021 Operating Budget - $5,500 and 2021/2022 Operating Budget - $73,000. Funds are available in various Operating Budget Accounts. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved. 3. Skid Steer Loader. Award bid for the purchase of a Skid Steer Loader to All Island Equipment Corp., 39 Jersey Street, West Babylon, New York, low bidder, for a total cost of $58,900. (While this equipment did come in below the estimated cost, it is still 8 higher than the $40,000 listed in the budget, however, sufficient funds are available for this purchase due to cost savings from other equipment purchases). A total of five invitations to bid were sent and two bids were received. A Notice to Bidders was sent to Bid Reporter and the bid specs were advertised on New York State Contract Reporter Funds are available in Account 0H.7140.2000. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved. 4. Liquid Chlorine. Award bid for the purchase of approximately 20,000 gallons Sodium Hypochlorite, 15% Liquid Chlorine, or Village approved equal, to be delivered to the Garden City Pool on an “as needed basis” from Twin County Swimming Pool Maintenance & Supply Corp., 79 Conklin Street, Farmingdale, New York, at a unit cost of $1.30 per gallon for an estimated cost of $28,000 (pending approval of the budget). A total of six invitations to bid were sent and three bids were received. A Notice to Bidders was sent to Bid Reporter and the bid specs were advertised on New York State Contract Reporter. Funds are available in Account 0C.7149.4010. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 42-2021 RESOLVED, that Requisition No. 20-4, dated April 22, 2021, filed under separate cover, be made a part of these minutes and that materials and equipment be purchased for the Public Works and Recreation and Parks Departments in accordance with the recommendations hereinabove set forth, as per specifications and requirements in said requisition, at prices not exceeding those indicated. FURTHER RESOLVED, that all other bids be rejected. The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. 5. Brick Wall Reconstruction Nassau Boulevard Railroad Parking Lot - 2021 - Decrease Budget. Board authorization is requested to decrease the budget for the Brick Wall Reconstruction Nassau Boulevard Railroad Parking Lot - 2021 from $974,000 to $400,000. 9  On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved. 6. Brick Wall Reconstruction Nassau Boulevard Railroad Parking Lot - 2021 – Transfer Funds. Board authorization is requested to transfer funds in the amount of $574,000 to Account 0H.9901.2000 General Fund, from Account 0H.5110.2052, Brick Work Project. The excess funds will be appropriated to Account 0A.1990.4000 Contingent. On motion of Trustee Delany and unanimously carried, the aforesaid recommendation was approved and the Treasurer was authorized to make the necessary transfer of funds. 7. Water Main Improvements on Meadow Street, Grove Street and Commander Avenue - A.I.I. Allen Industries, Inc. Award bid for the Water Main Improvements on Meadow Street, Grove Street and Commander Avenue to the low bidder, A.I.I. Allen Industries, Inc., 510 Broadway, Amityville, New York, for a total cost of $3,063,529. A total of three invitations to bid were sent and nine bids were received. A Notice of Bidders was sent to Dodge Data & Analytics and CMD Group and Bid Specifications were advertised on New York State Contract Reporter. Funds are available in Account 0H.1052.0000. On motion of Trustee Delany the following resolution was offered: RESOLUTION NO. 42-2021 RESOLVED, that the proposal of A.I.I. Allen Industries, Inc., 510 Broadway, Amityville, New York, at a cost of $3,063,529, be and the same hereby is accepted, this being the lowest and best bid received. FURTHER RESOLVED, that the Village Administrator and Clerk be and they hereby are authorized on behalf of the Village to execute a contract with A.I.I. Allen Industries, Inc., for this work, pursuant to the terms and conditions set forth in the request for bid and in the proposal submitted by said Company, the form of contract to be approved by Village Counsel; and The vote on the foregoing resolution was as follows: AYES: 7 NOES: 0 The resolution was declared adopted. EXTERNAL COMMUNICATIONS PERMITS: Solicitation: 10  1. American Legion Auxiliary, William Bradford Turner Post, Unit 265, requesting authorization to distribute poppies throughout the Village of Garden City during the month of May. On motion of Trustee Delany and unanimously carried, the aforesaid authorization was approved. BOARD OF TRUSTEES Pursuant to the authority granted by Resolution No. 64-2020, the Mayor has authorized the following Agreements/Contracts to be executed without further Resolution of the Board: • Compensation for “Per Diem” Prosecutors in Village Court. Re-appoint and Appoint the following individuals as independent contractors “per diem” prosecutors in Village Court, and that the compensation for each prosecutor be $300 per Court Session, effective May 1, 2021 through May 1, 2022. Mayor is authorized to extend the contract for an additional sixty days. o Kiersten Bartolotta, Christopher Gomoka, Robert McLaughlin, Marybeth Malloy, Joseph M. Terino and Linda Guzzardo. • Emerging Contaminant Removal Treatment - H2M Architects and Engineers, 538 Broad Hollow Road, Melville, New York, to cover any additional fees associated with the Emerging Contaminant Removal Treatment Projects at Well Nos. 7, 8 and 12 (12B), 9, 10 and 11, 13 and 14, 15 and 16, in the amount of $25,365.65. VILLAGE BUDGET The Board of Trustees had a short discussion regarding budget items. There was a discussion regarding a change in the amount for the Edgemere Firehouse in the Capital Budget from $7.57 million to $3.5 million, subject to change based upon the recommendations from the new Fire Safety and Needs Assessment Committee regarding the Firehouse. On motion of Mayor Veneziale and unanimously carried, the aforesaid authorization was approved. There was a short discussion regarding the Capital Budget amount for paving the roads. It was suggested that the amount be increased from the current number in the proposed budget to $1.7 million. On motion of Trustee Foley, the aforesaid authorization was approved. Vote: 5 AYES, 2 NOES (Trustees Chester and Carter Flanagan). Mayor Veneziale recognized the following: Judy Courtney, 3 Tremont Avenue 11  Steve Ilardi, 139 Meadow Street George Salem, 24 St. Paul’s Place Steven Makrinos, 101 Stewart Avenue Bryan Mayer, 33 Cathedral Avenue Kathy Auro, 4 Merillon Avenue There being no further business, on motion duly made, the meeting adjourned at 10:10 p.m. 12