School Building Financial Sub Committee

Gardner Elementary School Financial Subcommittee Meeting Minutes Wednesday, October 6, 2021 Zoom Meeting 4:00 p.m. Members Present Dr. Mark Pellegrino, Superintendent of Schools; Jennifer Pelavin, School Committee Vice Chair; Robert Swartz, School Committee Member; Mark Hawke, Director of Finance and Operations; Robert Hankinson, Gardner Citizen & Former City Engineer; Wayne Anderson, Facilities Director; Also Present Dr. Steve Hemman, Special Projects Assistant to the Superintendent; Tim Alix, Senior Project Manager, Colliers International; Matthew Dunn, Sr. Construction Representative, Colliers International; Kristian Whitsett, Architect, Jones-Whitsett Architects; Joshua Cormier, Purchasing Director, City of Gardner; Brenda Smith, Administrative Assistant to the Superintendent; Recording Secretary. Regrets Margo Jones, Designer, Jones-Whitsett Architects, Mayor Michael Nicholson, City of Gardner; Colin Smith, Executive Aide to the Mayor, City of Gardner; Steve Rockwood, Community Member; Andy, EDA; Alan Minkus, OPM; Colliers International; Call to order Dr. Mark Pellefrino, called the meeting to order at 4:00 p.m. Approve Minutes Discussion on the minutes: Mr. Swartz asked Mr. Anderson if he can clarify on page 2. of the minutes in regards to the National Grid letter. You have been working with Mr. Lumbar with National Grid have the names on the National Grid letter been corrected to name Bacon Construction instead of The City of Gardner? Mr. Anderson advised the committee that yes, this was taken care of. The gentleman I am dealing with from National Grid is Mr. Lundberg, not Lumbar as previously noted. Mr. Robert Hankinson moved to approve the minutes from the Financial Subcommittee Meeting on September 1, 2021 at 4:01 P.M. Seconded by Mr. Robert Swartz Vote – so voted Approve Bills & Orders, The following invoices were presented to the committee: ● Allied Testing Laboratories, Inc. Invoice #23037, dated August 18, 2021, in the amount of $2,555.00 Mr. Wayne Anderson moved to approve Invoice #23037, from Allied Testing Laboratories., Inc. Seconded by Mr. Robert Swartz Vote - so voted  ● Allied Testing Laboratories, Inc. Invoice #230120, dated September 11, 2021, in the amount of $3,485.00 Mr. Wayne Anderson moved to approve Invoice #23120, from Allied Testing Laboratories., Inc. Seconded by Mr. Robert Swartz Vote - so voted Report from OPM Updates Mr. Timothy Alix shared the budget to date with the committee. He reviewed them in detail feels we are doing very well. He also reviewed the Construction Contingency Summary Analysis and things are going on with processing and tracking just fine. Report from Architects: Mr. Kristian Whitsett reviewed the latest Summary of Requests change orders with the committee Change Orders to date: ● Change Order 1- $222,206.07 was approved 3.17.2021 ● Change Order 2 - $54,350.00 was approved 4.7.2021 ● Change Order 3 - $81,982.23 was approved 5.19 2021 ● Change Order 4 - $83,955.56 was approved 6.2.2021 ● Change Order 5 - $81,046.34 was approved 7.21.2021 ● Change Order 6 - $61,332.67 was approved 8.4.2021 ● Change Order 7 - $65,002.00 was approved 9.1.2021 ● Change Order 8 - $133,047.02 was approved 9.15.202 ● Change Order 9 - $120,300.04 for approval 10.6.2021 Summary of Requests- o CO#77 Masonry Anchors at A Wing $5,388.00 o CO#100.1 Swing Hook in PT Not plus 1 day $1,512.00 o CO#103 Add backflows to storm risers $5,395.00 o CO#112 Condensate Drain S002.5 $3,440.00 o CO#118.1 Changes to Concrete at loading dock -$(3,929.96) o CO#119.1 Plywood at Sun Control Bracket – $9,651.00 NOTE – Bacon requested this be expedited –and the Mayor has approved on 9/30/21- Not plus 1 day o CO#127 Condensate drains for VRFs – NOTE – Bacon requested this be expedited –and the Mayor has approved on 9/30/21 $23,178.00 o CO#138 Chase for Bottle Filler $ 3,128.00 o CO#143 Eliminate Power to OH Cafeteria Doors $2,154.93 o CO#144 Close Air Gaps at B001 $1,060.00 o CO#145 Change studs at LV 3 and LV 4 sinks Not plus 1 day $2,730.00 o CO#146.1 Changes to stair 5 Misc. Scope $1,458.00 o CO#147 Add Mock-Up Roof Material $4,242.00 o CO#149 Reduce Bollards at shipping -$(2,267.00) o CO#150 Fire Extinguisher location changes $2,567.00 o CO#151 Add Fire Barrier at EOS above entry Not plus 1 day $ 930.00 o CO#153 Change curb base from gravel to concrete NOTE – Bacon requested this be expedited –and the Mayor has approved on 9/30/21 $49,366.00 o CO#154 Added handhole – required by National Grid $1,977.00 o CO#155 Feed Gym from 1st floor sprinkler $7,901.00  o CO#156 Revised FP Piping in Gym $ 2,574.00 Total $120,300.04 Mr. Wayne Anderson moved to authorize the Summary of Request, for change order #9 with zero days added of $120,300.04 Seconded by Ms. Jennifer Pelavin Vote - so voted Updates: Dr. Hemman updated the committee that the two working groups have set dates. IT group on October 18th at 4:00pm by Zoom and the Furniture group on October 21st at 4:00pm at WSS will be meeting in person to actually see what the furniture vendors have. A zoom invite will go out. Mr. Tim Alix is coordinating with activity around Gardner Middle Schools duct bank, we own reseeding this area, we don’t own restoration and cleaning up. I can get a proposal from the contractor that allows them to do that, needs grass planted, cost couple guys for a day and a bobcat machine not to exceed $5,000.00 want to approve that work and get it done? Mr. Hawke asked if it’s the entire field or just the area? Mr. Alix said just the area. Mr. Hawke asked about increasing it, do the full field, committee felt the same way. The committee agreed to wait and see how much more money. Mr. Matthew Dunn will have the landscape architect look at it to see what scope of work is needed to be done, of grating and reseeded of the entire field. Mr. Alix will also get out to the site and review with Mr. Anderson as soon as possible and get back to the committee. New Business: Public Comment: Executive Session: No Executive Session Next Meetings Meeting dates for future GES Financial Subcommittee meetings; Wednesday, November 3, 2021 @ 4:00 by Zoom Adjourn A motion was made by Ms. Jennifer Pelavin and seconded by Mr. Robert Swartz to adjourn the meeting. The meeting adjourned at 5:10 p.m.