City Council

City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Georgetown City Council Meeting May 13, 2019 6:00 pm AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Receipt of Check Register 5. Public Comments 6. Mayor’s Comments a) Proclamation b) FY 2019-2020 Budget Presentation 7. Parks and Recreation-Resolution Approving Grant Application 8. GMWSS- Resolution Authorizing Request for KIA Loan Funding 9. City Attorney a) Resolution Adopting a Reasonable Accommodation Policy b) Second Reading of Amendment to Noise Ordinance-Sponsor David Lusby 10. Code Enforcement- Municipal Order Approving Contract for Asbestos Inspection and Testing Services 11. City Engineer a) Resolution Approving Application for Build Grant b) Municipal Order Approving Contract with Leak Eliminators c) Municipal Order Approving the Installation of Street Lights on Delaplain Road 12. Finance a) Municipal Order Approving Budget Transfers b) Municipal Order Approving Auditor 13. Fire Department- Municipal Order Approving Surplus Items 14. Police Department a) Municipal Order Approving Contract with Tyler Technologies b) Municipal Order Approving Surplus Items 15. Public Works a) Municipal Order Approving the Purchase of Herbies b) Municipal Order Approving Contract for Salt 16. Council Comment 17. Adjourn 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE Georgetown City Council Meeting Minutes of 04/22/2019 Page 1 of 2 Georgetown City Council Meeting April 22, 2019 6:00 pm The meeting of the Georgetown City Council was called to order by Tom Prather. All members being present, except Councilmember Singer Eardley, Councilmember Lusby Mitchell led the pledge after a moment of silence. 1. Minutes A motion was made by Councilmember Tackett and seconded by Councilmember Thompson to approve the minutes from the City Council meeting April 8, 2019. The motion was unanimously approved. 2. Acknowledgement Receipt of Check Register Mayor Prather requested that council acknowledge receipt of the check register. Council members all acknowledged such receipt. 3. Public Comments Motion to approve application for Horsey 100, May 24- 26 was made by Councilmember Tackett and seconded by Councilmember Tingle-Sames. The motion was unanimously approved. Motion to approve application for Party on the Square concert series was made by Councilmember Lusby and seconded by Councilmember Tackett. The motion was unanimously approved. 4. GMWSS a) Motion to approve purchase order to THEIA, in the amount of $10,100.00 was made by Councilmember Tingle-Sames and seconded by Councilmember Thompson. The motion was unanimously approved. b) Motion to approve purchase order to Thermodyne Engineering, in the amount of $11,800.00 was made by Councilmember Thompson and seconded by Councilmember Tingle-Sames. The motion was unanimously approved. c) Motion to approve purchase order to Best Equipment, in the amount of $11962.50 was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. d) Motion to approve Central Bank card services in the amount of $13,310.22 was made by Councilmember Tingle-Sames and seconded by Councilmember Thompson. The motion was unanimously approved. 5. City Attorney a) Second reading of amendment to alcohol ordinance. A motion to approve was made by Councilmember Stone and seconded by Councilmember Thompson. The motion passed 7-0. b) Second reading of ADA parking accommodation ordinance. A motion to approve was made by Councilmember Tackett and seconded by Councilmember Tingle-Sames. The motion passed 7-0. Georgetown City Council Meeting Minutes of 04/22/2019 Page 2 of 2 c) Resolution amending CMAQ grant. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. 6. City Engineer Municipal Order approving change order #4 at LRBP. A motion for approval was made by Councilmember Lusby and seconded by Tackett. The motion was unanimously approved. 7. Fire Department Municipal Order approving purchase of trench kit. A motion for approval was made by Councilmember Stone and seconded by Councilmember Tingle-Sames. The motion was unanimously approved. There being no further business Mayor Prather adjourned the meeting. APPROVED ______________________________ Tom Prather, Mayor ATTESTED BY: _________________________________ Tracie Hoffman, City Clerk-Treasurer The minutes will be approved at the Georgetown City Council meeting on April 8, 2019  Georgetown, City of Check Report by Check Number Banks: All Check Dates: 4/20/2019 to 5/31/2019 Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 1/1/1900 to 5/31/2019 Vendors: 10THPLAN to ZUMWALTB Include Voids: No Checks: All Check Status: Cashed And Outstanding Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount Bank: 1C - CENTRAL BANK & TRUST 0000104313 04/26/2019 A1SCUFF A 1 SCUFF & DENT MAGICIAN Check Outstanding $0.00 $150.00 0000104314 04/26/2019 AFLAC AFLAC Check Outstanding $0.00 $3,902.36 0000104315 04/26/2019 AGRISOD AGRI-LAWN INC. Check Outstanding $0.00 $600.00 0000104316 04/26/2019 AMERICANFIDELIT AMERICAN FIDELITY ASSURANCE COMP Check Outstanding $0.00 $3,899.90 0000104317 04/26/2019 AMKSERVICES AMK SERVICES, LLC Check Outstanding $0.00 $157.50 0000104318 04/26/2019 BFHURLEY B F HURLEY MAT COMPANY, INC Check Outstanding $0.00 $727.20 0000104319 04/26/2019 CHARDSNY CHARD SNYDER Check Outstanding $0.00 $598.00 0000104320 04/26/2019 CORVUS CORVUS JANITORIAL SYSTEMS Check Outstanding $0.00 $635.00 0000104321 04/26/2019 EDDAVISC ED DAVIS COMMUNITY INC. Check Outstanding $0.00 $200.00 0000104322 04/26/2019 EMPLOYEEREIMB SCOTT MARKEY Check Outstanding $0.00 $83.89 0000104323 04/26/2019 EMPLOYEEREIMB TOM PRATHER Check Outstanding $0.00 $20.00 0000104324 04/26/2019 EMPLOYEEREIMB Ben Peel Check Outstanding $0.00 $76.52 0000104325 04/26/2019 EMPLOYEEREIMB RICKEY LUSK Check Outstanding $0.00 $316.27 0000104326 04/26/2019 FIREDEPTTRAININ FIRE DEPARTMENT TRAINING NETWORK Check Outstanding $0.00 $240.00 0000104327 04/26/2019 FOPLEGAL FOP LEGAL DEFENSE FUND Check Outstanding $0.00 $759.28 0000104328 04/26/2019 GALLS GALLS, LLC Check Outstanding $0.00 $1,214.15 0000104329 04/26/2019 GTHOSPIT GEORGETOWN COMM.HOSPITAL Check Outstanding $0.00 $242.40 0000104330 04/26/2019 SMITHGRE GREG SMITH Check Outstanding $0.00 $279.56 0000104331 04/26/2019 GTMUNWAT GT MUNICIPAL WATER & SEW. Check Outstanding $0.00 $8,766.85 0000104332 04/26/2019 GTPROFIR GT PRO FIREFIGHTERS 3681 Check Outstanding $0.00 $1,200.00 0000104333 04/26/2019 HAIXNORT HAIX NORTH AMERICA Check Outstanding $0.00 $726.00 0000104334 04/26/2019 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $2,052.64 0000104335 04/26/2019 HAZENSAWYER HAZEN AND SAWYER Check Outstanding $0.00 $574,882.97 0000104336 04/26/2019 HDRENGIN HDR ENGINEERING INC. Check Outstanding $0.00 $16,400.00 0000104337 04/26/2019 HURSTOFF HURST OFFICE SUPP. LLC Check Outstanding $0.00 $560.45 0000104338 04/26/2019 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $570.01 0000104339 04/26/2019 KYDEFLOA KY EMPLOYEES DEFF COMP Check Outstanding $0.00 $7,117.00 0000104340 04/26/2019 LOWES LOWE'S BUSINESS ACCOUNT Check Outstanding $0.00 $3,485.61 0000104341 04/26/2019 OWENELEC OWEN ELECTRIC CO OPERATIV Check Outstanding $0.00 $1,311.84 0000104342 04/26/2019 JUETTHEA PAT JUETT HEATING AIR INC Check Outstanding $0.00 $266.67 0000104343 04/26/2019 PETTYMAY PETTY CASH-CITY Check Outstanding $0.00 $208.00 0000104344 04/26/2019 QUILL QUILL Check Outstanding $0.00 $542.82 0000104345 04/26/2019 SPECTRUM SPECTRUM BUSINESS Check Outstanding $0.00 $6,733.97 0000104346 04/26/2019 SPRINT SPRINT COMMUNICATIONS CO. Check Outstanding $0.00 $100.00 0000104347 04/26/2019 STRANDAS STRAND ASSOCIATES Check Outstanding $0.00 $3,388.93 5/8/2019 9:32 AM Page 1 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 5/31/2019 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000104348 04/26/2019 SUPPORTI SUPPORTING HEROS Check Outstanding $0.00 $505.86 0000104349 04/26/2019 TUSACONS TUSA CONSULTING SERVICES II, LLC Check Outstanding $0.00 $7,417.64 0000104350 04/26/2019 VOGELPOH VOGELPOHL FIRE EQUIPMENT Check Outstanding $0.00 $1,086.41 0000104351 04/26/2019 WALMARTG WALMARTS COMMUNITY BRC Check Outstanding $0.00 $1,003.14 0000104352 04/26/2019 YOUNGERI YOUNGER INC. Check Outstanding $0.00 $3,213.90 0000104353 04/29/2019 CLERK GLENN M. WILLIAMS ESCROW ACCOUNT Check Cashed 04/30/2019 $0.00 $236,611.58 0000104354 04/29/2019 VISA WHITAKER BANK-VISA Check Outstanding $0.00 $14,889.04 0000104355 04/29/2019 VISA WHITAKER BANK-VISA Check Outstanding $0.00 $10,581.49 0000104356 05/01/2019 EMPLOYEEREIMB Megan Miller Check Outstanding $0.00 $711.12 0000104357 05/01/2019 STUDIO THE STUDIO Check Outstanding $0.00 $130.00 0000104358 05/02/2019 ADTSECUR ADT SECURITY SERVICES Check Outstanding $0.00 $121.57 0000104359 05/02/2019 AUTOZONE AUTOZONE INC Check Outstanding $0.00 $199.98 0000104360 05/02/2019 CAREHERE CARE HERE LLC Check Outstanding $0.00 $6,272.00 0000104361 05/02/2019 CHANNING CHANNING BETE CO. INC. Check Outstanding $0.00 $182.62 0000104362 05/02/2019 CHARDSNY CHARD SNYDER Check Outstanding $0.00 $598.00 0000104363 05/02/2019 CLARKTIR CLARKS TIRE & AUTO SERVIC Check Outstanding $0.00 $90.00 0000104364 05/02/2019 COCACOLA COCA-COLA BOTTLING CO CONSOLIDAT Check Outstanding $0.00 $950.00 0000104365 05/02/2019 COMMCOPY COMMONWEALTH TECHNOLOGY Check Outstanding $0.00 $954.63 0000104366 05/02/2019 EMERMEDI EMERGENCY MEDICAL PRODUCT Check Outstanding $0.00 $600.25 0000104367 05/02/2019 EMPLOYEEREIMB Laurie Raisor Check Outstanding $0.00 $73.31 0000104368 05/02/2019 EMPLOYEEREIMB Chris Logan Check Outstanding $0.00 $89.94 0000104369 05/02/2019 FINLEYFI FINLEY FIRE Check Outstanding $0.00 $1,488.61 0000104370 05/02/2019 FLEETPRI FLEETPRIDE INC. Check Outstanding $0.00 $32.87 0000104371 05/02/2019 GALLS GALLS, LLC Check Outstanding $0.00 $1,795.28 0000104372 05/02/2019 GTPARKSR GEORGETOWN PARKS & REC. Check Outstanding $0.00 $86,743.55 0000104373 05/02/2019 GTADVANTAGE GT ADVANTAGE AIR Check Outstanding $0.00 $435.00 0000104374 05/02/2019 GTMUNWAT GT MUNICIPAL WATER & SEW. Check Outstanding $0.00 $54.12 0000104375 05/02/2019 GTSCSENI GT/SC SENIOR CITIZENS Check Outstanding $0.00 $8,083.34 0000104376 05/02/2019 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $1,907.00 0000104377 05/02/2019 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $234.50 0000104378 05/02/2019 KELLYSRE JAMES KELLY Check Outstanding $0.00 $425.00 0000104379 05/02/2019 KKAUTODE KK AUTO DETAILING Check Outstanding $0.00 $63.00 0000104380 05/02/2019 KNIGHTHO KNIGHTHORST SHREDDING LLC Check Outstanding $0.00 $130.00 0000104381 05/02/2019 KYAMWATE KY AMERICAN WATER COMPANY Check Outstanding $0.00 $150.65 0000104382 05/02/2019 KYCHAMBE KY CHAMBER OF COMMERCE Check Outstanding $0.00 $460.95 0000104383 05/02/2019 LWEMERGE L & W EMERGENCY EQUIPMENT Check Outstanding $0.00 $675.00 0000104384 05/02/2019 LEGALSHI LEGAL SHIELD Check Outstanding $0.00 $282.16 0000104385 05/02/2019 LEXCOFFE LEXINGTON COFFEE & TEA CO Check Outstanding $0.00 $25.00 0000104386 05/02/2019 PURCHASE PURCHASE POWER Check Outstanding $0.00 $134.04 0000104387 05/02/2019 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $929.88 0000104388 05/02/2019 SIRCHIEF SIRCHIE FINGER PRINT LAB. Check Outstanding $0.00 $178.30 0000104389 05/02/2019 SLEEPOUT SLEEP OUTFITTERS OF KY, LLC Check Outstanding $0.00 $840.00 0000104390 05/02/2019 SPRINT SPRINT COMMUNICATIONS CO. Check Outstanding $0.00 $40.24 0000104391 05/02/2019 THEALLENCO THE ALLEN COMPANY, INC. Check Outstanding $0.00 $221,099.75 0000104392 05/02/2019 THEBREATHINGS THE BREATHING SHOP, LLC Check Outstanding $0.00 $263.89 0000104393 05/02/2019 USBANK US BANK Check Outstanding $0.00 $613,767.51 5/8/2019 9:32 AM Page 2 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 5/31/2019 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000104394 05/02/2019 USBANKEQUIP US BANK EQUIPMENT Check Outstanding $0.00 $1,979.00 0000104395 05/02/2019 VERIZONW VERIZON WIRELESS Check Outstanding $0.00 $6,442.58 0000104396 05/02/2019 VOGELPOH VOGELPOHL FIRE EQUIPMENT Check Outstanding $0.00 $1,252.48 0000104397 05/02/2019 WHITELEC WHITLOCK ELECTRIC Check Outstanding $0.00 $1,675.00 0000104398 05/02/2019 WNLPRODUCTS WORK N LEISURE PRODUCTS Check Outstanding $0.00 $119.80 0000104399 05/08/2019 ALTECIND ALTEC INDUSTRIES INC. Check Outstanding $0.00 $69,900.00 0000104400 05/08/2019 ASSURED ASSURED PARTNERS CAPITAL, INC. Check Outstanding $0.00 $831.66 0000104401 05/08/2019 DELTADEN DELTA DENTAL OF KENTUCKY Check Outstanding $0.00 $11,923.42 0000104402 05/08/2019 INTEGRATED INTEGRATED ENGINEERING, PLLC Check Outstanding $0.00 $75,451.45 0000104404 05/08/2019 KYAMWATE KY AMERICAN WATER COMPANY Check Outstanding $0.00 $6,833.93 0000104405 05/08/2019 SANREFUND LAUREN SARGENT Check Outstanding $0.00 $279.78 0000104406 05/08/2019 SOLARITY SOLARITY Check Outstanding $0.00 $8,125.00 0000104407 05/08/2019 UNITEDWA UNITED WAY Check Outstanding $0.00 $15,000.00 1C - CENTRAL BANK & TRUST Total: $0.00 $2,068,752.01 Grand Total: $0.00 $2,068,752.01 5/8/2019 9:32 AM Page 3 of 3 V.4.6  CITY OF GEORGETOWN RESOLUTION 19 - _____ A RESOLUTION OF THE CITY OF GEORGETOWN APPROVING THE APPLICATION FOR GRANT FUNDING UNDER THE LAND AND WATER CONSERVATION FUND ACT AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City of Georgetown proposes to develop recreational resources to provide for the health and well-being of the general public; and WHEREAS, the City of Georgetown intends to make application to the Department for Local Government for assistance under the Land and Water Conservation Fund Act of 1965; and WHEREAS, the Land and Water Conservation Fund is limited to funding a maximum of fifty percent (50%) of proposed project costs, estimated at $98,578.00; and WHEREAS, the match funding for this project will be in the form of donated materials and in-kind match, with the remaining cash match coming from Parks and Recreation’s general budget; NOW THEREFORE, be it resolved by the City of Georgetown that: Georgetown-Scott County Parks and Recreation is hereby authorized to apply for the Land and Water Conservation Fund grant, provided that pursuant to Municipal Order 14-006 council approval shall be required before acceptance of the grant award, and provided that the city shall not be responsible for greater than its proportionate share of the matching funds. In the event a grant is awarded, the City of Georgetown understands that it will sign assurances to comply with all applicable Federal and State laws, rules and regulations, especially Title VI of the Civil Rights Act and Section 504 of the 1973 Rehabilitation Act. The Mayor of the City is hereby authorized and directed to sign said application on behalf of the Georgetown City Council, and the Georgetown City Clerk is hereby authorized and directed to certify thereto. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 13th day of May, 2019.  By: Tom Prather, Mayor ATTEST: __________________________ Tracie Hoffman, City Clerk/Treasurer 2  CITY OF GEORGETOWN RESOLUTION 19-___ A RESOLUTION OF THE CITY OF GEORGETOWN AUTHORIZING THE AN APPLICATION FOR LOAN FUNDS FROM THE KENTUCKY INFRASTRUCTURE AUTHORITY. WHEREAS, Hazen and Sawyer engineers have completed design of a sewer infrastructure project (“the Project”) that will provide sewer improvements in the southern portion of Georgetown and will provide municipal sewer service to the Georgetown Mobile Estates mobile home park (“GME”); and WHEREAS, the City of Georgetown and GMWSS have successfully negotiated the terms of a letter of intent to govern GME’s payment of sewer usage fees and repayment of its respective portion of the cost of the Project; and WHEREAS, the total cost of the Project is expected to be around $18,403,084.00; and WHEREAS, $3,775,000.00 of those funds will come from grants and governmental appropriations and $5,044,765.00 will be paid by GME for non-construction, construction, and privilege fee costs; and WHEREAS, the Kentucky Infrastructure Authority has preliminarily approved Georgetown/GMWSS for loan funding for the Project, with a 30-year term and .5% interest, plus $1,000,000 in loan forgiveness; and WHEREAS, Georgetown/GMWSS now desires to submit its full application for loan funding in the amount of $12,542,784.00; and WHEREAS, the loan will be secured by the general revenues of GMWSS, and the debt will not be general obligation debt; and WHEREAS, applying for funding does not bind Georgetown/GMWSS to draw funds NOW THEREFORE, be it resolved by the City of Georgetown that: The Council does hereby authorize Mayor to submit full application for loan funding in the amount of $12,542,784.00 from the Kentucky Infrastructure Authority; This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 13th day of May 2019. 1  CITY OF GEORGETOWN __________________________ By: Tom Prather, Mayor ATTEST: __________________________ Tracie Hoffman, City Clerk/Treasurer 2  CITY OF GEORGETOWN RESOLUTION 19-____ A RESOLUTION OF THE CITY OF GEORGETOWN ADOPTING A GRIEVANCE PROCEDURE UNDER THE AMERICANS WITH DISABILITIES ACT. WHEREAS, the City of Georgetown takes great pride in providing citizens with the opportunity to benefit from its services, programs and activities, irrespective of any disability a citizen may have; and WHEREAS, the City, per the Americans with Disabilities Act of 1990, seeks to provide members of the community with an avenue for filing a complaint and achieving a resolution where he or she alleges discrimination based on a disability; and WHEREAS, the attached Notice & Grievance Procedure, developed by the Chapter 2 ADA Coordinator, achieves this goal; The Georgetown City Council does hereby ratify and adopt all statements, representations, warranties, covenants and agreements contained in the attached “Notice Under the Americans with Disabilities Act” and “Grievance Procedure Under the Americans with Disabilities Act.” This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 13th day of May, 2019. CITY COUNCIL OF GEORGETOWN By: Tom Prather, Mayor ATTESTED BY: Tracie Hoffman, City Clerk/Treasurer 1  Notice Under the Americans with Disabilities Act In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 (“ADA”), the City of Georgetown will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. Employment: The City of Georgetown does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. Effective Communication: The City of Georgetown will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City of Georgetown’s programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: The City of Georgetown will make reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. For example, individuals with service animals are welcomed in the City of Georgetown’s offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the City of Georgetown, should contact the office of Megan Miller (502-863-9800) as soon as possible, but no later than forty-eight (48) hours before the scheduled event. The ADA does not require the City of Georgetown to take any action that would fundamentally alter the nature of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the City of Georgetown is not accessible to persons with disabilities should be directed to Megan Miller (502-863-9800). The City of Georgetown will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. Chapter 2 ADA Coordinator, Notice & Grievance Procedure: Administrative Requirements Under Title II of the ADA (December 5, 2006)  City of Georgetown Grievance Procedure Under The Americans with Disabilities Act This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 (“ADA”). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of Georgetown. The City’s Personnel Policy governs employment-related complaints of disability discrimination. The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities, upon request. The complaint should be submitted by the grievant, and/or his/her designee, as soon as possible, but no later than sixty (60) calendar days after the alleged violation, to: Megan Miller ADA Coordinator and Director of Human Resources 100 North Court Street Georgetown, KY 40324 Within fifteen (15) calendar days after receipt of the complaint, Megan Miller or her designee will meet with the complainant to discuss the complaint and the possible resolutions. Within fifteen (15) calendar days of the meeting, Megan Miller or her designee will respond and, where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the City of Georgetown and offer options for a substantive resolution of the complaint. If the response by Megan Miller or her designee does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within fifteen (15) calendar days after receipt of the response to the Chief Administrative Officer, Andrew Hartley, or his designee. Within fifteen (15) calendar days after receipt of the appeal, the Chief Administrative Officer or his designee will meet with the complainant to discuss the complaint and possible resolutions. Within fifteen (15) calendar days after the meeting, the Chief Administrative Officer or his designee will respond in writing and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint. Chapter 2 ADA Coordinator, Notice & Grievance Procedure: Administrative Requirements Under Title II of the ADA (December 5, 2006)  CITY OF GEORGETOWN ORDINANCE NO. 2019-______ AN ORDINANCE AMENDING GEORGETOWN CODE OF ORDINANCES CHAPTER 9, ARTICLE II REGARDING NOISE NUISANCES. SUMMARY 1. Amends Georgetown Code of Ordinances Chapter 9, Article II, section 9-23 to provide exemptions for events held on government-owned property and non-residential districts from 7:00 AM to 11:00 PM on Fridays, Saturdays, and holidays. 2. Provides for an effective date upon passage and publication. The full text of this Ordinance is available for examination in the City Clerk’s Office, 100 North Court Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov. PUBLICLY INTRODUCED AND READ FIRST TIME: March 25, 2019 PUBLICLY READ SECOND TIME AND PASSED: May 13, 2019 APPROVED: ____________________________________ Tom Prather, Mayor ATTEST: __________________________________ Tracie Hoffman, City Clerk I, Devon E. Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 19-____ of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9) and is a true and accurate summary of the contents of said Ordinance. Devon E. Golden  ORDINANCE 19 - ___ AN ORDINANCE AMENDING GEORGETOWN CODE OF ORDINANCES CHAPTER 9, ARTICLE II REGARDING NOISE NUISANCES. Sponsor: Council Member David Lusby NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN, KENTUCKY: SECTION ONE Chapter 9, Article II, section 9-23 of the Code of Ordinances is amended as follows: Sec. 9-23. Exemptions. Noise from the following sources is exempt from the prohibition specified above: (1) Governmental activities. Governmental vehicles and equipment while in use for municipal purposes, including, but not limited to, safety signals, warning devices, snow removal, public events, law enforcement, emergency construction or repair work. Events conducted by or permitted by the city must comply with all conditions of such permits with respect to noise control issues; (2) Government-owned property. Activities lawfully held on government-owned property. Events held under this exemption, whether as a city event or with city permission, must comply with all conditions of such permits with respect to noise control issues; (3) (2) Special events. Special events permitted by the appropriate agency, e.g., Festival of the Horse; and (4) Non-residential districts on weekends and holidays. Non-residentially zoned property from 7:00 a.m. to 11:00 p.m. on Fridays, Saturdays, and commonly recognized holidays including, but not limited to, St. Patrick’s Day, Independence Day, New Year’s Eve, New Year’s Day, etc.; and (5) (3) Essential activities. Activities for which an exemption has been obtained from the office of the mayor, which exemptions shall be issued only for those activities for which there is a substantial need and the effectiveness of which would be significantly reduced or eliminated by the enforcement of this prohibition. Exemptions under this section 1  shall issue for only that period during which the need for the activity can be demonstrated. SECTION TWO If any section, subsection, paragraph, sentence, clause, phrase, or a portion of this ordinance is declared illegal or unconstitutional or otherwise invalid, such declaration shall not affect the remaining portions hereof. SECTION THREE All ordinances or parts of ordinances in conflict with this Ordinance are hereby repealed. SECTION FOUR This Ordinance shall be in full force and effect upon passage and publication. PUBLICLY INTRODUCED AND READ FIRST TIME: March 25, 2019 PUBLICLY READ SECOND TIME AND PASSED: May 13, 2019 APPROVED: ____________________________________ Tom Prather, Mayor ATTEST: __________________________________ Tracie Hoffman, City Clerk 2 City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor 19 - _____ MAY 13, 2019 AN ORDER APPROVING A CONTRACT FOR ASBESTOS INSPECTION & TESTING SERVICES AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, buildings slated for demolition through Code Enforcement must first be inspected and tested for asbestos; and, WHEREAS, the City issued an Invitation to Bid for Asbestos Inspection & Testing Services and Rainbow Environmental Services was the low bidder per unit price; and, WHEREAS, Asbestos Inspection & Testing Services will be paid for by the City of Georgetown and reimbursed by the jurisdiction in which the services occur; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that a contract for Asbestos Inspection & Testing Services with Rainbow Environmental, for the unit prices listed in Exhibit A, a contract for which is attached hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this May 13, 2019. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  Contract for Services This contract for services entered into between the City of Georgetown, (hereinafter City) a municipal corporation, located at 100 N. Court Street, Georgetown, KY, 40324 and Rainbow Environmental Services (hereinafter Contractor), located at 3727 Jonlen Drive, Cincinnati, OH 45227, dated this 13th day of May, 2019. WITNESSETH: WHEREAS, the City has a need to conduct asbestos inspections and testing for residential and commercial structures from time to time; and, WHEREAS, Contractor submitted the lowest responsive and responsible bid in response to City’s Invitation to Bid, which is attached hereto and incorporated herein by reference; and, NOW THEREFORE, the parties agree as follows: 1. Contractor herein agrees and shall provide for the City the services associated with Asbestos Inspection & Testing Services. Contractor shall perform all activities outlined within the Contract Documents listed in Section 2. 2. Contract Documents: a. Contents i. This Contract; ii. Contractor’s Proposal or Quote; iii. The following, which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: 1. Performance and Payment Bonds; 2. Contractor’s Proof of Insurance (with City as additional insured); 3. Notice to Proceed; 4. Written Amendments; 5. Work Change Directives; 6. Change Orders. b. The documents listed in Section 2(a) are attached hereto, except as expressly noted otherwise. c. The Contract Documents may only be amended, modified, or supplemented by a written agreement between City and Contractor. 3. The Standard of Care for all Services performed or furnished by Contractor under this Contract will be the care and skill ordinarily used by members of Contractor’s profession practicing under similar circumstances at the same time and in the same locality. Page 1 of 4  Contract for Services 4. Any change order resulting in an increase, decrease or change in the type of services shall be submitted in writing and must be agreed to by both parties. 5. Fees: City shall pay Contractor for services rendered in accordance with the unit price schedule below. Contractor shall not charge a per sample price. Contractor shall not proceed to work unless and until the Office of Code Enforcement has established the square footage of the building and provided a fully executed work order indicating a notice to proceed. Type of Structure Square Footage 0-1000 1001-2000 2001-3000 3001+ Residential 340.00 440.00 540.00 635.00 Commercial 340.00 460.00 550.00 650.00 6. Documentation and Payment: The Contractor shall provide a detailed invoice for goods and services setting out the date of service, the scope and quantity of the good and services, and dollar amount for said goods and services. Contractor shall bill the City once submittals are received for all services rendered. The City shall remit the invoiced amount within thirty (30) days of invoice. 7. Term: Contractor shall provide said goods in Paragraph 1 at the unit prices listed in Paragraph 5 above until December 31, 2020. 8. In order to induce City to enter into this Contract, Contractor makes the following representations: a. Contractor has examined and carefully studied the Contract Documents and the other related data identified by City. b. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. c. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. d. Contractor is aware of the general nature of work to be performed by City and others at the Site(s) that relates to the Work as indicated in the Contract Documents. Page 2 of 4  Contract for Services e. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site(s), reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. f. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 9. Contractor’s Insurance Coverage: For all work Contractor performs pursuant to this Contract, Contractor shall carry and provide the City with proof of liability and worker’s compensation insurance coverage satisfactory to the City with respect to the carrier or underwriter, the amount of coverage and the terms of coverage, including exclusions and riders. In addition, Contractor shall, at the City’s request, have the City named as an additional insured under the insurance coverage addressed in this paragraph. Failure to have and maintain satisfactory insurance or otherwise comply with this paragraph is cause for immediate termination. Compliance with this paragraph does not relieve Contractor of the obligation to indemnify and hold the City harmless described in Paragraph 12, below. 10. Assignment of Contract: No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 11. Successors and Assigns: City and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 12. Hold Harmless and Indemnification: To the extent caused by Contractor’s negligent acts, errors, or omissions, Contractor agrees to hold harmless and indemnify City, its elected and appointed officials and officers, employees, and agents from all liability, claims, damages, losses, and expenses, including court costs and attorneys’ fees, arising out of or resulting, directly or indirectly, from Contractor’s (or Contractor’s subcontractors’) performance or breach of the Contract. This Hold Harmless and Indemnification Clause shall in no way be limited by any financial responsibility or insurance requirements and shall survive the termination of this Contract. Page 3 of 4  Contract for Services 13. Severability: Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Rainbow Environmental Services City of Georgetown, Kentucky Contractor ____________________________ ___________________________ By: __________________ By: Tom Prather Title: __________________ Mayor ATTEST: ____________________________ By: Tracie Hoffman, City Clerk Page 4 of 4 Exhibit A City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19 - May 13, 2019 AN ORDER APPROVING A CONTRACT WITH BELL ENGINEERING FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE 2019 BUILD TRANSPORTATION GRANT APPLICATION AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS WHEREAS, due to the need to obtain funding through a BUILD Grant from the U.S. Department of Transportation for funding road improvements to Lexus Way Extended, Old Oxford and Connector Road; and WHEREAS, the City has negotiated a contract with Bell Engineering for BUILD Grant application assistance in the amount of $15,750; and WHEREAS, the work shall be funded from the City Engineer’s Professional Services budget; and WHEREAS, the contract is incorporated herein as Exhibit A; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the contract with Bell Engineering for BUILD Grant Application engineering services in the amount of $15,750, which is attached hereto and incorporated herein by reference, is approved and the Mayor is authorized to sign all relevant documents. Attest: Tom Prather, Mayor Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19 - May 13, 2019 AN ORDER APPROVING THE 2018-2019 WORK UNDER AN EXISTING CONTRACT WITH LEAK ELIMINATORS, LLC FOR CCTV INSPECTION AND PIPE CLEANING SERVICES AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS WHEREAS, the City of Georgetown has an existing 3-year stormwater CCTV and cleaning unit price contract approved under MO 17-016 on April 10, 2017; and WHEREAS, the City has identified stormwater sub-basins NE03 and NEO4 covering storm watersheds in the downtown / Georgetown College area for inspection and cleaning; and WHEREAS, the work shall be funded from the City Engineer’s previously approved 2018-2019 Professional Services budget 30-430-5230; and WHEREAS, the work proposal is incorporated herein as Exhibit A; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the attached proposal from Leak Eliminators, LLC: 330 Lisle Industrial Avenue; Lexington, KY 40511 in the amount not to exceed $266,043.60 for stormwater infrastructure CCTV and cleaning under the existing City of Georgetown unit price contract, is approved and the Mayor is authorized to sign all relevant documents. Attest: Tom Prather, Mayor Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  330 Lisle Industrial. Ave., Lexington KY 40511 Office: 859-388-9422 Fax: 877-568-9294 May 8, 2019 Proposal for City of Georgetown Stormwater Service RE: Stormwater Infrastructure Services FYs 2017-2020 1. Proposal Amounts for Standard CCTV for Sub-Basin NE03 and NE04 Unit Diameter Unit Price Quantity Total LF 12”-21” $3.05 30,139 $91,923.95 LF 24”-30” $3.15 10,455 $32,933.25 LF 36”-42” $3.75 7,650 $28,687.50 LF 48”-54” $4.25 2,313 $9,830.25 LF 60”-72” $5.25 1,229 $6,452.25 LF 73”-90” $6.50 603 $3,919.50 TOTAL $173,746.70 Proposal Amounts for Heavy Pipe Cleaning and CCTV for Sub-Basin NE03 and NE04 Unit Diameter Unit Price Quantity Total LF 12”-21” $3.90 30,139 $117,542.10 LF 24”-30” $4.50 10,455 $47,047.50 LF 36”-42” $5.00 7,650 $38,250.00 LF 48”-54” $6.50 2,313 $15,034.50 LF 60”-72” $8.00 1,832 $14,656.00 TOTAL $232,530.10 This quote is based on the understanding that each line of pipe will be evaluated on a case by case basis. Standard CCTV includes PACP required quick pull cleaning if needed. The decision of whether a pipe will require standard PACP quick pull cleaning or heavy cleaning will be decided by the City Inspector on site. 2. Proposal Amount for Mini Pilot Standard CCTV Unit Diameter Unit Price Quantity Total LF 12”-21” $3.05 3465 $10,568.25 TOTAL $10,568.25 Proposal Amounts for Heavy Pipe Cleaning and CCTV for Mini Pilot Unit Diameter Unit Price Quantity Total LF 12”-21” $3.90 3465 $13,513.50 TOTAL $13,513.50 3. Debris Cleaning Tract Equipment $125 hr – includes Operator Dump Truck $100 hr – includes Driver Vactor Truck $295 hr – Includes Driver & Helper Any Standard Labor $80 hr If there are any questions, please let us know. Doug Mitchell, Chief Financial Officer City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19 _____ May 13, 2019 AN ORDER APPROVING THE INSTALLATION OF TWELVE (12) STREET LIGHTS ON DELAPLAIN ROAD AND THE TARIFF ASSOCIATED THEREWITH AND AUTHORIZING THE MAYOR TO SIGN ALL DOCUMENTS. WHEREAS, the installation of street lights on city street(s) is necessary for the health, safety, and welfare of the citizens of Georgetown; and WHEREAS, the city has developed a list of street(s) and intersection(s) which it intends to place the twelve (12) lights (see attached Table for streetlight locations); and WHEREAS, the installation cost will be approximately $15,659.77, and the monthly tariff will be approximately $173.55; and WHEREAS, this project is funded in the FY2018-2019 budget; and NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the installation of twelve (12) street lights on Delaplain Road at the cost of approximately $15,659.77, along with a monthly tariff of approximately $173.55, is hereby approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this May 13, 2019. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Location Number Fixture Type Install Cost Monthly Tariff Mo Tariff Per of Lights Light Delaplain Rd (Bypass to Anderson) - Intersections 3 Cobra 25K $ 53.31 $ 17.77 $ 9,754.12 Delaplain Rd (Bypass to Anderson) 7 Cobra 10K $ 84.70 $ 12.10 US 62/ Delaplain Road 1 Cobra 25K $ 3,185.35 $ 17.77 $ 17.77 Delaplain Road / Brooklane Drive 1 Cobra 25K $ 2,720.30 $ 17.77 $ 17.77 Total $ 15,659.77 $ 173.55 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19-_______ MAY 13, 2019 AN ORDER APPROVING ADJUSTMENTS WITHIN POLICE AND SANITATION DEPARTMENT BUDGETS WHEREAS, unplanned necessary expenditures have occurred that were not funded in the 2018-2019 budget; and, WHEREAS, departments have excess funds available in certain line items within their budgets to cover such expenses; and, WHEREAS, Council’s approval is required, per Ordinance 05-004, for adjustments greater than $10,000 to/from a single account line and the attached adjustments would cause transfers for 2018-2019 to exceed $10,000 in the accounts listed in Exhibit A; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the budget transfers for the Police and Sanitation departments listed in Exhibit A, which are attached hereto and incorporated herein by reference, are approved. PASSED AND APPROVED, this May 13, 2019. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  Adjustment Lines EXHIBIT A FROM ACCOUNT TO ACCOUNT JUSTIFICATION AMOUNT 10-210-5220 (BUILDING MAINTENANCE & 10-210-5257 (FIRE ARMS TRAINING) 9000.00 IMPROVEMENTS) 30-410-5530 (GARBAGE TRUCKS) 30-410-5226 (MAINTENANCE: VEHICLES) 15000.00 30-410-5530 (GARBAGE TRUCKS) 30-410-5535 (HERBIES/ROSIES) 17305.00 $41,305.00 Tuesday, May 7, 2019 - 3:43:16 PM Exported by: staceyc 1 City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor 19 - _____ MAY 13, 2019 AN ORDER APPROVING A CONTRACT FOR FINANCIAL AUDIT SERVICES AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City and GMWSS are required to contract with a certified public accountant for annual financial audit services; and, WHEREAS, the City and GMWSS issued a joint Request for Proposals for Financial Audit Services for fiscal years 2019 through 2021 and RFH, PLLC, was the sole proposer; and, WHEREAS, the City and GMWSS have been satisfied with the performance of RFH, PLLC, during past financial audits and the proposed price is reasonable for said services; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that a contract for financial audit services with RFH, PLLC, in the amount of $27,500 per year for the City of Georgetown and $15,500 for GMWSS, a contract for which is attached hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this May 13, 2019. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19-_______ MAY 13, 2019 AN ORDER DECLARING SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SUCH PROPERTY BY AUCTION OR TRANSFER TO A GOVERNMENTAL AGENCY WHEREAS, the attached list of equipment acquired for use by the City of Georgetown is in need of repairs exceeding their current value, is not being used by the City, and should be declared surplus; and, WHEREAS, the property shall be sold by public auction or transferred to another governmental agency as indicated on the attached list of equipment; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the equipment acquired by the City of Georgetown as listed, which is attached hereto and incorporated herein by reference, is declared surplus and that the Mayor is authorized to dispose of the same by public auction or transfer to another governmental agency. PASSED AND APPROVED, this May 13, 2019. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  GEORGETOWN FIRE DEPARTMENT MEMORANDUM To: Stacey Clark and Devon Golden Date of Issue: 05/07/2019 From: Chief John Ward Effective Date: Subject: Surplus Fitness Equipment Listed below is fitness equipment that we are needing to surplus: Vision Fitness Stationary Bike – Georgetown Scott County EMS Precor Elliptical – Georgetown Scott County EMS Vision Fitness Stationary Bike – Online Auction Precor Elliptical – Online Auction Ab Machine – Online Auction  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19 -_______ May 13, 2019 AN ORDER APPROVING AN AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR SOFTWARE MAINTENANCE AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City of Georgetown was previously under contract with New World Systems for maintenance of computer-aided dispatching software for Police, Fire, 911, Sheriff, and EMA-OHS; and, WHEREAS, New World Systems and Tyler Technologies merged in November, 2015, with Tyler Technologies operating as the surviving entity; and, WHEREAS, the City’s original contract has expired, necessitating a renewal contract to ensure that these maintenance services are readily available for our first responders; and, WHEREAS, Tyler Technologies is the sole source available to provide standard software maintenance for said software, and the parties have negotiated the terms of a five-year agreement, at the total annual costs outlined in the attached agreement; and, WHEREAS, the cost of these upgrades and maintenance is included in Dispatch’s annual budget; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the agreement between the City of Georgetown and Tyler Technologies, Inc. for annual costs outlined in the agreement, a copy of which is attached hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this May 13, 2019. __________________________________ Tom Prather, Mayor ATTEST: ____________________________ Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  Support Agreement This Support Agreement is made, as of the date set forth below (the “Effective Date”) by and between Tyler Technologies, Inc. with offices at 840 West Long Lake Road, Troy, MI 48098 (“Tyler”) and the client identified below (“Client”). WHEREAS, New World Systems Corporation (“New World”) and Client are parties to an original agreement (“Agreement”) under which Client licensed the New World software itemized therein; and WHEREAS, Tyler and New World merged effective November 16, 2015, with Tyler as the surviving entity; and WHEREAS, Tyler and Client desire to update the applicable maintenance and support services terms; NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and Client agree as follows: 1. The New World software Client licensed under the Agreement, and on which Client has paid maintenance and support fees through the Effective Date, shall mean the “Tyler Software” for purposes of this Support Amendment. 2. Tyler shall provide maintenance and support services on the Tyler Software according to the terms of Exhibit 1 to this Support Amendment. 3. For the term specified in the applicable invoice, Client shall remit to Tyler maintenance fees in the amount set forth therein. Payment is due within thirty (30) days of the invoice date. 4. This Support Agreement shall be governed by and construed in accordance with the terms and conditions of the Agreement. 5. All other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Support Agreement as of the dates set forth below. Tyler Technologies, Inc. City of Georgetown, KY By: By: Name: Greg Sebastian Name: Title: President, Public Safety Division Title: Date: Date:  Exhibit 1 Maintenance and Support Agreement Tyler (“we”) will provide Client (“you”) with the following maintenance and support services for the Tyler Software. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Support Agreement. 1. Term. We provide maintenance and support services on an annual basis. The initial term commences on January 1, 2019 and remains in effect for five (5) years. The term will renew automatically for additional one (1) year terms unless terminated in writing by either party at least ninety (90) days prior to the end of the then-current term. 2. Maintenance and Support Fees. Your maintenance and support fees during the initial term will be invoiced annually in advance as follows: Year 1 01/01/2019-12/31/2019 $65,000.00 Year 2 01/01/2020-12/31/2020 $65,000.00 Year 3 01/01/2021-12/31/2021 $66,950.00 Year 4 01/01/2022-12/31/2022 $68,958.00 Year 5 01/01/2023-12/31/2023 $71,027.00 Your fees for each subsequent term will be at our then-current rates. We reserve the right to suspend maintenance and support services if you fail to pay undisputed maintenance and support fees within thirty (30) days of our written notice. We will reinstate maintenance and support services only if you pay all past due maintenance and support fees, including all fees for the periods during which services were suspended. 3. Maintenance and Support Services. As long as you are not using the Help Desk as a substitute for our training services on the Tyler Software, and you timely pay your maintenance and support fees, we will, consistent with our then-current Support Call Process: 3.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects, as defined in the Agreement, in the Tyler Software (limited to the then-current version and the immediately prior version); provided, however, that if you modify the Tyler Software without our consent, our obligation to provide maintenance and support services on and warrant the Tyler Software will be void; 3.2 a) provide telephone support during our established support hours, currently Monday through Friday from 8:00 a.m. to 9:00 p.m. (Eastern Time Zone). b) emergency 24-hour per day telephone support, for New World CAD only, seven (7) days per week for Licensed Standard Software. Normal service is available from 8:00 a.m. to 9:00 p.m. (Eastern Time Zone). After 8:00 p.m., the New World CAD phone support will be provided via pager and a support representative will respond to CAD service calls within 30 minutes of call initiation. 3.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and third party software, if any, in order to provide maintenance and support services;  3.4 provide you with a copy of all major and minor releases to the Tyler Software (including updates and enhancements) that we make generally available without additional charge to customers who have a maintenance and support agreement in effect; and 3.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with our then- current release life cycle policy. 4. Client Responsibilities. We will use all reasonable efforts to perform any maintenance and support services remotely. Currently, we use a third-party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way, you agree to provide us with full and free access to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us. We strongly recommend that you also maintain a VPN for backup connectivity purposes. 5. Hardware and Other Systems. If in the process of diagnosing a software support issue it is discovered that one of your peripheral systems or other software is the cause of the issue, we will notify you so that you may contact the support agency for that peripheral system. We cannot support or maintain third party products except as expressly set forth in the Agreement. In order for us to provide the highest level of software support, you bear the following responsibility related to hardware and software: (a) All infrastructure executing Tyler Software shall be managed by you; (b) You will maintain support contracts for all non-Tyler software associated with Tyler Software (including operating systems and database management systems, but excluding Third-Party Software, if any); and (c) You will perform daily database backups and verify that those backups are successful. 6. Other Excluded Services. Maintenance and support fees do not include fees for the following services: (a) initial installation or implementation of the Tyler Software; (b) onsite maintenance and support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (c) application design; (d) other consulting services; (e) maintenance and support of an operating system or hardware; (f) support outside our established support hours; or (g) installation, training services, or third party product costs related to a new release. Requested maintenance and support services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one (1) weeks’ advance notice. 7. Current Support Call Process. Our current Support Call Process for the Tyler Software is provided Schedule A to Exhibit 1.  Exhibit 1 Schedule A Support Call Process If, after you have cut over to live production use of the Tyler Software, you believe that the Tyler Software is Defective, as “Defect” is defined in the Agreement, then you will notify us by phone, in writing, by email, or through the support website. Please reference the applicable Customer Support page at www.tylertech.com/client-support for information on how to use these various means of contact. Documented examples of the claimed Defect must accompany each notice. We will review the documented notice and when there is a Defect, we shall resolve it at no additional cost to you beyond your then-current maintenance and support fees. In receiving and responding to Defect notices and other support calls, we will follow the priority categorizations below. These categories are assigned based on your determination of the severity of the Defect and our reasonable analysis. If you believe a priority categorization needs to be updated, you may contact us again, via the same methods outlined above, to request the change. In each instance of a Priority 1 or 2 Defect, prior to final Defect correction, the support team may offer you workaround solutions, including patches, configuration changes, and operational adjustments, or may recommend that you revert back to the prior version the Tyler Software pending Defect correction. (a) Priority 1: A Defect that renders the Tyler Software inoperative; or causes the Tyler Software to fail catastrophically. After initial assessment of the Priority 1 Defect, if required, we shall assign a qualified product technical specialist(s) within one business (1) hour. The technical specialist(s) will then work to diagnose the Defect and to correct the Defect, providing ongoing communication to you concerning the status of the correction until the Tyler Software is operational without Priority 1 defect. The goal for correcting a Priority 1 Defect is 24 hours or less. (b) Priority 2: A Defect that substantially degrades the performance of the Tyler Software, but does not prohibit your use of the Tyler Software. We shall assign a qualified product technical specialist(s) within four (4) business hours of our receipt of your notice. The product technical specialist will then work to diagnose and correct the Defect. We shall work diligently to make the correction, and shall provide ongoing communication to you concerning the status of the correction until the Tyler Software is operational without Priority 2 Defect. The goal for correcting a Priority 2 event is to include a correction in the next Tyler Software release. (c) Priority 3: A Defect which causes only a minor impact on the use of the Tyler Software. We may include a correction in subsequent Tyler Software releases. City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19-_______ MAY 13, 2019 AN ORDER DECLARING SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SUCH PROPERTY BY AUCTION OR TRANSFER TO A GOVERNMENTAL AGENCY WHEREAS, the attached list of equipment acquired for use by the City of Georgetown is in need of repairs exceeding their current value, is not being used by the City, and should be declared surplus; and, WHEREAS, the property shall be sold by public auction or transferred to another governmental agency as indicated on the attached list of equipment; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the equipment acquired by the City of Georgetown as listed, which is attached hereto and incorporated herein by reference, is declared surplus and that the Mayor is authorized to dispose of the same by public auction or transfer to another governmental agency. PASSED AND APPROVED, this May 13, 2019. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE May 03, 2019 FROM: Lt. Phil Halley TO: Tracie Hoffman Tracie, We would like to request the following items be listed in a municipal order for placement in auction as soon as practical: Kobalt KM210 electric mower Bolens BL125 electric blower Bolens BL110 string trimmer Eight (8) LexMark MS510DN printers Thank you, Lt. Phil Halley  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19 -_______ May 13, 2019 AN ORDER APPROVING THE PURCHASE OF FIVE HUNDRED (500) TRASH RECEPTACLES (“HERBIES”) IN THE AMOUNT OF $46.10 PER UNIT FOR THE SANITATION DEPARTMENT AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the purchase of herbies is necessary for the Sanitation Department to continue providing premium service to the citizens of Georgetown; and WHEREAS, the City of Georgetown issued an Invitation to Bid for the herbies and received multiple bids for this order, the lowest of which came from Cascade Engineering, Inc. at a cost of $46.10 per unit, for a total of $23,050; and WHEREAS, the purchase of the herbies is covered in the 2018-2019 Sanitation budget; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the purchase of five hundred (500) herbies from Cascade Engineering, Inc., in the amount of $46.10 per unit, the bid for which is attached hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this May 13, 2019. __________________________________ Tom Prather, Mayor ATTEST: ____________________________ Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor 19 - _____ MAY 13, 2019 AN ORDER APPROVING THE PURCHASE OF WINTER DE-ICING SALT FOR THE PUBLIC WORKS DEPARTMENT AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS WHEREAS, the purchase of Winetr De–Icing Salt for the Public Works Department is necessary to maintain the City of Georgetown streets and roads for safe driving during the 2019-2020 winter months; and, WHEREAS, $100,000 has been proposed for the purchase of Winter De-Icing Salt in the FY 2020 budget; and, WHEREAS, the City is required to purchase a minimum of eight hundred forty (840) tons of salt per the requirements of the KLC Reverse Salt Auction; and, WHEREAS, The Detroit Salt Company, LLC, is the vendor submitting the lowest bid of $86.45 per ton totaling a minimum of $72,618.00, through the KLC Reverse Salt Auction; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the Bid submitted by Detroit Salt Company LLC, which is attached hereto and incorporated herin by reference is approved, subject to the approval of the FY2020 budget; that the Mayor is authorized to purchase salt under this bid to the extent funds are currently appropriated for such; and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this May 13, 2019. __________________________________ Tom Prather, Mayor ATTEST: _____ Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  2019 Road Salt Auction Post Auction Report (PAR) Group 4 City of Georgetown Auction Credentials Auction ID 695871 Auction Title KACo Road Salt Group 4 Current Supplier Cost 10,075.00 Start Date 25/Apr/19 13:00:00 Target price 10,075.00 Close Date 25/Apr/19 15:23:00 Extension Time 2 minutes Auction Type Real Time Reverse Number of Extensions 21 Supplier Information Company Name Contact Person (first, last) Phone Phone Ext Email Cargill Deicing Technology Deseree Caver 800-600-7258 -- deseree_caver@cargill.com Compass Minerals America Inc. Harrison Green 913-344-9360 -- greenh@compassminerals.com Detroit Salt Company Gabrielle Hopkins 3138415144 104 ghopkins@detroitsalt.com Morton Salt, Inc. Ayanna Jefferson-Williams 3128072737 -- AJefferson-Williams@mortonsalt.com Magic Salt of Kentuckiana Bill Minor 502-568-5566 502-499-1358 billy@ibgmagicky.com Lowest Bidders Lot ID Location # of Tons Bidder Bid Amount Total 11 City of Georgetown 3200 Detroit Salt Company $86.45 $276,640.00 11 City of Georgetown 3200 Cargill Deicing Technology $87.50 $280,000.00 11 City of Georgetown 3200 Compass Minerals America Inc. $94.90 $303,680.00