City Council

City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Georgetown City Council Meeting September 9, 2019 6:00 pm AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Receipt of Check Register 5. Public Comments 6. Mayor’s Comments 7. GMWSS- Approval of Purchase Order to Southern States for $12133.40 to Repair Pump #2 at Marks Pump Station 8.City Attorney – Second Reading of Fairness Ordinance - Sponsors Tammy Lusby Mitchell, David Lusby and Mark Showalter 9. Finance – First Reading of Budget Amendment Ordinance - Sponsors David Lusby and Connie Tackett 10. City Engineer a) Municipal Order Approving Change Order for Lanes Run Business Park b) Resolutions Approving Road Name Changes c) Municipal Order Approving Change Order for East Main Extended 11. Council Comments 12. Adjourn 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE Georgetown City Council Meeting Minutes of 08/26/2019 Page 1 of 2 Georgetown City Council Meeting August 26, 2019 6:00 pm The meeting of the Georgetown City Council was called to order by Mayor Prather. All members being present, except Councilmember Tackett. Councilmember Showalter led the pledge after a moment of silence. 1. Minutes A motion was made by Councilmember Lusby and seconded by Councilmember Thompson to approve the minutes from the City Council meeting August 12, 2019. The motion was unanimously approved. 2. Acknowledgement Receipt of Check Register Mayor Prather requested that council acknowledge receipt of the check register. Council members all acknowledged such receipt. 3. 1st Reading of Fairness Ordinance First reading of fairness ordinance. 4. GMWSS a) Approval of a purchase order to Meade Tractor in the amount of $10,323.00. Motion for approval was made by Councilmember Tingle-Sames and seconded by Councilmember Singer -Eardley. Motion was unanimously approved. b) Approval of a purchase order to KLM Sales & Services in the amount of $11,137.50. Motion for approval by Councilmember Tingle-Sames and seconded by Councilmember Singer-Eardley. Motion was unanimously approved. c) Approval of a purchase order to Evoqua Water Technologies in the amount of $48,870.00. Motion for approval was made by Councilmember Tingle-Sames and seconded by Councilmember Singer-Eardley. Motion was unanimously approved. d) Approval of bid recommendation for Spring Court Water Line. Motion by Councilmember Singer-Eardley and seconded by Councilmember Stone. Motion unanimously approved. e) Approval of bid recommendation for GMWSS parts and supplies. A motion by Councilmember Thompson and seconded by Councilmember Singer-Eardley. Motion was unanimously approved. 5. City Attorney Second reading of a zone change ordinance for certain real property containing 2.35 acres fronting McClelland Circle and Bevins Lane. Motion by Councilmember Thompson and seconded by Councilmember Lusby-Mitchell. Motion unanimously approved. Georgetown City Council Meeting Minutes of 08/26/2019 Page 2 of 2 6. Chief Administrative Officer Municipal order approving purchase of anti-virus upgrade from Netgain Technologies in the amount of $20,547.60. A motion by Councilmember Stone and seconded by Councilmember Singer-Eardley. Motion unanimously approved. 7. City Engineer a) Municipal order approving change order #6 for Lanes Run Business Park. A motion by Councilmember Thompson and seconded by Councilmember Singer-Eardley. Motion unanimously approved. b) Municipal order approving change order #1 for East Main Extended. A motion by Councilmember Tingle-Sames and seconded by Councilmember Thompson. Motion unanimously approved. 8. Dispatch Municipal order approving a change order from TUSA for radio project. A motion by Councilmember Singer-Eardley and seconded by Councilmember Stone. Motion unanimously approved. There being no further business Mayor Prather adjourned meeting. APPROVED BY: ______________________________ Tom Prather, Mayor ATTESTED BY: ________________________________ Tracie Hoffman, City Clerk Treasurer  Georgetown, City of Check Report by Check Number Banks: All Check Dates: 8/26/2019 to 9/30/2019 Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 1/1/1900 to 9/30/2019 Vendors: 10THPLAN to ZUMWALTB Include Voids: No Checks: All Check Status: Cashed And Outstanding Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount Bank: 1C - CENTRAL BANK & TRUST 0000105316 08/30/2019 BIREFUND YEAGLE CONTACTING Check Outstanding $0.00 $900.62 0000105317 08/30/2019 AZTOWING A & Z TOWING & RECOVERING Check Outstanding $0.00 $90.00 0000105318 08/30/2019 AAAHEATI AAA HEATING AND AIR CONDITIONING Check Outstanding $0.00 $375.00 0000105319 08/30/2019 ADTSECUR ADT SECURITY SERVICES Check Outstanding $0.00 $124.88 0000105320 08/30/2019 ALLYEAR ALL YEAR ROUND OUTDOOR SERVICES Check Outstanding $0.00 $910.00 0000105321 08/30/2019 AUTOZONE AUTOZONE INC Check Outstanding $0.00 $107.48 0000105322 08/30/2019 BROWNELL BROWNELLS INC. Check Outstanding $0.00 $50.74 0000105323 08/30/2019 BYPASSRE BYPASS RENTAL CENTER Check Outstanding $0.00 $128.60 0000105324 08/30/2019 CLARKTIR CLARKS TIRE & AUTO SERVIC Check Outstanding $0.00 $140.00 0000105325 08/30/2019 DELLINC. DELL INC. Check Outstanding $0.00 $37,900.00 0000105326 08/30/2019 DELTADEN DELTA DENTAL OF KENTUCKY Check Outstanding $0.00 $10,706.10 0000105327 08/30/2019 EMPLOYEEREIMB Eric Colson Check Outstanding $0.00 $51.83 0000105328 08/30/2019 EMPLOYEEREIMB Jamie Gifford Check Outstanding $0.00 $24.72 0000105329 08/30/2019 EMPLOYEEREIMB Tim Thompson Check Outstanding $0.00 $17.72 0000105330 08/30/2019 ENGINEERED ENGINEERED LIGHTING PRODUCTS Check Outstanding $0.00 $180.00 0000105331 08/30/2019 GALLS GALLS, LLC Check Outstanding $0.00 $6,653.24 0000105332 08/30/2019 GTHOSPIT GEORGETOWN COMM.HOSPITAL Check Outstanding $0.00 $121.20 0000105333 08/30/2019 GLOBALSU GLOBAL SUPPLY & FLOOR EQUIPMENT Check Outstanding $0.00 $213.40 0000105334 08/30/2019 GTADVANTAGE GT ADVANTAGE AIR Check Outstanding $0.00 $5,642.00 0000105335 08/30/2019 GTMUNWAT GT MUNICIPAL WATER & SEW. Check Outstanding $0.00 $3,288.00 0000105336 08/30/2019 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $1,516.00 0000105337 08/30/2019 HAMILTHI HAMILTON-HINKLE PAVING CO Check Outstanding $0.00 $351,750.52 0000105338 08/30/2019 HDRENGIN HDR ENGINEERING INC. Check Outstanding $0.00 $8,710.00 0000105339 08/30/2019 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $24.40 0000105340 08/30/2019 KELLYSRE JAMES KELLY Check Outstanding $0.00 $590.00 0000105341 08/30/2019 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $1,041.50 0000105342 08/30/2019 KYAMWATE KY AMERICAN WATER COMPANY Check Outstanding $0.00 $167.20 0000105343 08/30/2019 KYDEFLOA KY EMPLOYEES DEFF COMP Check Outstanding $0.00 $12,022.00 0000105344 08/30/2019 LEGALSHI LEGAL SHIELD Check Outstanding $0.00 $263.21 0000105345 08/30/2019 MEADETRACTOR MEADE TRACTOR Check Outstanding $0.00 $750.00 0000105346 08/30/2019 ORRSAFE ORR SAFETY Check Outstanding $0.00 $277.86 0000105347 08/30/2019 OWENELEC OWEN ELECTRIC CO OPERATIV Check Outstanding $0.00 $1,356.12 0000105348 08/30/2019 PLVULCAN P.L. VULCAN FIRE TRAINING CONCEPTS, Check Outstanding $0.00 $1,050.00 0000105349 08/30/2019 PURCHASE PURCHASE POWER Check Outstanding $0.00 $146.90 0000105350 08/30/2019 QUILL QUILL Check Outstanding $0.00 $935.40 9/6/2019 10:25 AM Page 1 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 9/30/2019 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000105351 08/30/2019 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $137.00 0000105352 08/30/2019 SCCLERK SCOTT COUNTY CLERK Check Outstanding $0.00 $130.00 0000105353 08/30/2019 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $558.88 0000105354 08/30/2019 SPECTRUM SPECTRUM BUSINESS Check Outstanding $0.00 $71.05 0000105355 08/30/2019 SPECTRUM SPECTRUM BUSINESS Check Outstanding $0.00 $6,783.05 0000105356 08/30/2019 SPRINT SPRINT COMMUNICATIONS CO. Check Outstanding $0.00 $80.48 0000105357 08/30/2019 SUPERSEER SUPER SEER CORPORATION Check Outstanding $0.00 $574.80 0000105358 08/30/2019 TOSHIBAB TOSHIBA BUSINESS SOLUTION Check Outstanding $0.00 $75.00 0000105359 08/30/2019 TRACTORS TRACTOR SUPPLY COMPANY Check Outstanding $0.00 $97.97 0000105360 08/30/2019 UNITEDHE UNITEDHEALTHCARE INSURANCE COMP Check Outstanding $0.00 $1,930.98 0000105361 08/30/2019 VERIZONW VERIZON WIRELESS Check Outstanding $0.00 $6,064.14 0000105362 08/30/2019 WHITELEC WHITLOCK ELECTRIC Check Outstanding $0.00 $985.00 0000105363 09/03/2019 FORTUNEC FORTUNE COLLISION Check Outstanding $0.00 $13,123.71 0000105364 09/05/2019 MANUALCHECK John Ward Check Outstanding $0.00 $288.75 0000105365 09/06/2019 JIGLOCKS JIGLOCKS Check Outstanding $0.00 $109.18 0000105366 09/06/2019 859PRINT 859PRINT Check Outstanding $0.00 $37.80 0000105367 09/06/2019 911FLEET 911 FLEET AND FIRE EQUIP Check Outstanding $0.00 $288.00 0000105368 09/06/2019 A1SCUFF A 1 SCUFF & DENT MAGICIAN Check Outstanding $0.00 $150.00 0000105369 09/06/2019 AFFORDABLE AFFORDABLE FUNERAL SUPPLY, LLC Check Outstanding $0.00 $862.20 0000105370 09/06/2019 AFLAC AFLAC Check Outstanding $0.00 $1,631.14 0000105371 09/06/2019 ALLYEAR ALL YEAR ROUND OUTDOOR SERVICES Check Outstanding $0.00 $1,100.00 0000105372 09/06/2019 ARAMARKU ARAMARK UNIFORM SERVICE Check Outstanding $0.00 $104.33 0000105373 09/06/2019 AUTOZONE AUTOZONE INC Check Outstanding $0.00 $28.93 0000105374 09/06/2019 BOUNDTREE BOUND TREE MEDICAL, LLC Check Outstanding $0.00 $877.60 0000105375 09/06/2019 CENKYVET CENTRAL KY VETERINARY Check Outstanding $0.00 $122.40 0000105376 09/06/2019 CORVUS CORVUS JANITORIAL SYSTEMS Check Outstanding $0.00 $1,270.00 0000105377 09/06/2019 DELLINC. DELL INC. Check Outstanding $0.00 $640.98 0000105378 09/06/2019 EMPLOYEEREIMB Laurie Raisor Check Outstanding $0.00 $336.45 0000105379 09/06/2019 EMPLOYEEREIMB EDDIE HIGHTOWER Check Outstanding $0.00 $477.13 0000105380 09/06/2019 GALLS GALLS, LLC Check Outstanding $0.00 $1,655.32 0000105381 09/06/2019 GTNEWS GEORGETOWN NEWS-GRAPHIC Check Outstanding $0.00 $120.00 0000105382 09/06/2019 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $2,261.38 0000105383 09/06/2019 HAMILTHI HAMILTON-HINKLE PAVING CO Check Outstanding $0.00 $16,533.61 0000105384 09/06/2019 HAZENSAWYER HAZEN AND SAWYER Check Outstanding $0.00 $60,865.00 0000105385 09/06/2019 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $35.50 0000105386 09/06/2019 HURSTOFF HURST OFFICE SUPP. LLC Check Outstanding $0.00 $31.98 0000105387 09/06/2019 IRVINGMA I.M.I.,IRVING MATERIALS Check Outstanding $0.00 $852.00 0000105388 09/06/2019 JUSTLIKEMYLAWN JUST LIKE MY LAWN Check Outstanding $0.00 $300.00 0000105389 09/06/2019 KYDEFLOA KY EMPLOYEES DEFF COMP Check Outstanding $0.00 $6,937.00 0000105390 09/06/2019 KYPLUMBE KY PLUMBER Check Outstanding $0.00 $900.00 0000105391 09/06/2019 LWEMERGE L & W EMERGENCY EQUIPMENT Check Outstanding $0.00 $150.00 0000105392 09/06/2019 LEAKELIMINATOR LEAK ELIMINATORS, LLC Check Outstanding $0.00 $26,810.24 0000105393 09/06/2019 MILLERME MEGAN MILLER Check Outstanding $0.00 $49.79 0000105394 09/06/2019 OREILLY O'REILLY AUTOMOTIVE PARTS Check Outstanding $0.00 $219.78 0000105395 09/06/2019 QUILL QUILL Check Outstanding $0.00 $545.59 0000105396 09/06/2019 WAITESAM SAM WAITE Check Outstanding $0.00 $19.70 9/6/2019 10:25 AM Page 2 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 9/30/2019 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000105397 09/06/2019 SCFISCAL SCOTT COUNTY FISCAL COURT Check Outstanding $0.00 $131,136.65 0000105398 09/06/2019 TAMMYSTS TAMMY'S T-SHIRTS Check Outstanding $0.00 $150.00 0000105399 09/06/2019 THEALLENCO THE ALLEN COMPANY, INC. Check Outstanding $0.00 $330,585.25 0000105400 09/06/2019 DOVERELE THYSSENKRUPP ELEVATOR Check Outstanding $0.00 $419.56 0000105401 09/06/2019 TUSACONS TUSA CONSULTING SERVICES II, LLC Check Outstanding $0.00 $13,420.54 0000105402 09/06/2019 UNITEDWA UNITED WAY Check Outstanding $0.00 $15,000.00 0000105403 09/06/2019 USBANKEQUIP US BANK EQUIPMENT Check Outstanding $0.00 $1,979.00 0000105404 09/06/2019 VERITAS VERITAS VALUATIONS INC Check Outstanding $0.00 $2,250.00 1C - CENTRAL BANK & TRUST Total: $0.00 $1,100,391.48 Grand Total: $0.00 $1,100,391.48 9/6/2019 10:25 AM Page 3 of 3 V.4.6  R-20028362 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 001800 Order Department: Vendor Name: SOUTHERN SALES CO. _ Administration (12) X Collections (56) Address: 2929 KRAFT DRIVE _ Customer Accounts (11) _ WWTP1/3 (53) City, ST Zip: NASHVILLE, TN 37204 _ Water Distribution (33) _ WWTP2 (63) _ WTP (23) _ Engineering (43) _ Split All Departments Supervisor Approval: Collections_Supervisor Shipping Department: Collections Date: 09/05/2019 Date Required: 09/05/2019 Project: Marks Pump Station Project Number: 562002 Expense Account Qty. Please Supply Items Below Unit Price Amount 010015015 2 V6 Series Rotating pump assembly for top and bottom of Pump 2 $6,066.70 $12,133.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sole Supplier $0.00 $0.00 Sub-Total: $12,133.40 Freight Expense Account: Freight: $0.00 Total: $12,133.40 Vendor 1: Price Quoted: Date (MM\DD\YYY) Vendor 2: Price Quoted: Date (MM\DD\YYY) Vendor 3: Price Quoted: Date (MM\DD\YYY) (9/5/2019 3:16:55 PM) General Manager - CAzevedo --- No Comments (9/5/2019 3:14:13 PM) Operations Manager - SDerrington --- We will try to expedite. (9/5/2019 2:52:04 PM) Accounting Manager - AMaples --- No Comments (9/5/2019 2:39:45 PM) Collections_Supervisor - CRodgers --- Parts for the rebuild alone are over $3000.00 each. I am still waiting on the total rebuild cost with labor included. The turn around time is currently about two months after pick up which will be late next week. We would like to purchase two new rotating assemblies to replace in pump #2 to get it going again. Lead time is about a week. Then we will replace pump #1 assemblies with the rebuilds when they come back. That will also give us two to send off for rebuild at a later date for spares. The station has backup power but If the pumps are down then the power is irrelevant. Our Silent Pump cannot pump from Marks to Rogers Gap. The damage is consistent with excessive heat damaging the seals and now having water in the oil. The overtemp alarms started just before we found all of the rubbery sludge in the wet well. The oil was changed earlier this year and no signs of moisture was present at that time. We have not seen nearly as much of this sludge since locking the manhole at Double Culvert but there are still signs of it in the wet wells. The wet well is being cleaned twice a month and we will continue this until this material is no longer present. (9/5/2019 12:55:49 PM) Originator - DHelms --- Due to excessive wear and time constraint, we have to order the entire Assembly. We want to send both off for inspection and rebuild, then we can install them in Pump 1 with little down time. These will replace the 2 Rotating Assemblies we are sending back for inspection and rebuild. Gorman Rupp Station 10-1128-AX Rebuild Parts Quote This message was sent with High importance. Casey Bowman <caseyb@SouthernSalesInc.com> Thu 8/15/2019 12:33 AM Derek, Option #1 Purchase Complete Rotating Assembles with Wear plates. Total Price Lead Time (4) 44163-454 R ROT V6A60/VS6A60-B /WW $6,066.70 each + freight In Stock Factory  CITY OF GEORGETOWN, KENTUCKY ORDINANCE NO. 19 -___ AN ORDINANCE AMENDING GEORGETOWN CODE OF ORDINANCES CHAPTER 5, REGARDING DISCRIMINATION IN HOUSING, PUBLIC ACCOMMODATIONS AND EMPLOYMENT. SUMMARY 1. Amends Chapter 5 of the Georgetown Code of Ordinances to reflect Kentucky State Law regarding discrimination in housing, public accommodations and employment. 2. Extends protection from discrimination based on sexual orientation and gender identity. 3. Provides for exemptions from unlawful employment practices and unlawful housing practices, as well as general exemptions applicable to the entire chapter. 4. Provides for administration and enforcement, prohibits obstruction, retaliation and frivolous conduct, and imposes annual reporting requirements. 5. Provides for repeal of inconsistent ordinances, severability of provisions and an effective date of January 1, 2020 and upon passage and publication. The full text of Ordinance 19-____is available for examination in the City Clerk’s Office, 100 North Court Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov. __________________ INTRODUCED AND PUBLICLY READ FIRST TIME: August 26, 2019 PUBLICLY READ SECOND TIME AND PASSED: __________________ APPROVED: Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 1 I, Devon E. Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 19-______, of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9) and is a true and accurate summary of the contents of said Ordinance. Devon E. Golden 2  MEMORANDUM DATE: September 9, 2019 TO: MAYOR PRATHER AND CITY COUNCIL FR: STACEY CLARK, DIRECTOR OF FINANCE RE: 19-20 Budget Amendment #1 Please review the attached summary that shows the beginning budget balance of each fund, the proposed changes and the ending budget balance of the fund. Please keep in mind that the “balances” shown are the balances for the 19-20 operating budget, not the total fund balance (reserves) for that fund. Revenues that are being increased are shown as positive numbers, while revenues that are being decreased are shown as negatives. Expenses that are increased are shown as negatives, while expenses that are decreased are shown as positives. I have broken down the various changes into items that have already been approved by Council through Municipal Order/Ordinance/Resolution or a prior year budget and new items requested. Also included in this information will be the summary ordinance and budget ordinance, which includes the detailed Exhibit A showing strikethroughs on the current account budgets and bold/underline text for the new amounts as required by statue. Previously approved transactions can be reviewed on the attached summary and make up most of the budget changes in this amendment. Explanations for the newly requested budget changes are outlined below. 1. General Government – Funds have been added in various departments to cover the Worker’s Compensation premium for 19-20. 2. Police – Vehicle Maintenance is increased due to repairs for a vehicle damaged in an accident in June 2019. The insurance funds were received in June and are being carried forward to 19-20 since the repairs were not completed until the new fiscal year. Adjustments are being made to the VOCA grant on both the General Fund and Grant Fund sides to adjust to the amounts in the 19-20 grant application that was submitted in June. These adjustments do not add any expense to the General Fund. 3. Business Park Fund – Adjustments are made to the budget for the Lanes Run Business Park Expansion Project, as the remaining budget for the project was estimated at the time of budget preparation and needs to be updated to reflect the actual funds remaining at 6-30-19. The allocation from the state for this project was also added to the budget as it was overlooked in the initial budget preparation and has not yet been received. 4. For the Municipal Road Aid, LGEA, and Drug Funds, expense line items are being adjusted to reflect the balance in those funds from the previous year so that we may fully utilize those funds during this budget year. The original budget estimated what the ending balances would be at June 30, 2019, and this amendment adjusts those to the actual numbers. 5. Grant Fund – As mentioned in item #2, the VOCA grant is being adjusted to reflect actual amounts submitted in the 19-20 grant application. Additionally, the Police KOHS grant is being carried forward from last year, the DRMO balance is being updated to match the balance at 6-30- 19, and grants for Ward Hall/KIA/CMAQ/TAP are being updated to reflect the actual balances at 6-30-19. 6. Environmental Services Fund – The only new requests are to adjust the Worker’s Compensation budgets for Sanitation and Recycling to reflect actual premiums paid for 19-20. 7. Cemetery Fund – The only new request is to adjust the Worker’s Compensation budget to reflect actual premiums paid for 19-20. 8. Capital Projects Fund – This budget is being amended to adjust the balances for various projects (Radio System/Cardinal Drive/West Main/South Sewer) as of 6-30-19. 2019-2020 Budget Amendment #1 Summary General Fund Original Budget Balance (Prior Year Revenues Used) (1,054,642.47) Fund Balance Assigned at 6-30-19 MO 19-048: E. Main St. Demo/Improvements 10-810-5510 (40,000.00) City Hall Security Upgrades 10-810-5510 (25,000.00) 125 W. Clinton Security Upgrades 10-520-5220 (15,000.00) County Half Security Upgrades 10-000-4652 7,500.00 Fire Trench Strut Kit 10-220-5520 (4,570.00) Fire Air Lifting Bag Controller Kit 10-220-5520 (13,240.00) Fire Gear Washer & Dryer 10-220-5520 (10,320.00) Dispatch Phone System 10-230-5325 (247,701.00) Dispatch New World Server 10-230-5325 (45,000.00) County Half Dispatch Expenses 10-000-4656 146,350.50 Public Works Hook Lift System 10-310-5520 (70,803.00) Public Works Tractor 10-310-5520 (54,941.00) City Engineer Professional Services 10-320-5230 (GRW State Lighting) (1,200.00) City Engineer Professional Services 10-320-5230 (Integrated Eng E. Main St.) (20,000.00) Transfer to Environmental Services Fund (SW Carryover) 10-610-5730 (327,402.36) Previously Approved Items: Dispatch Tusa Contract Amendment MO 19-062 (10-230-5230) (53,689.67) County Half Dispatch 10-000-4656 26,844.84 New Requests: Building Inspection Worker's Compensation (10-140-5150) (1,490.00) County Half Building Inspection Expenses 10-000-4651 745.00 Police Worker's Compensation 10-210-5150 (17,905.00) Police Vehicle Accident - Insurance Paid in June, Repaired in July 10-210-5226 (13,123.71) Police Salaries (Adjust for VOCA) 10-210-5000 (7,973.21) Police VOCA Grant Expenses 10-210-5396 (Reduce) 7,973.21 Fire Worker's Compensation 10-220-5150 (19,011.00) Dispatch Worker's Compensation 10-230-5150 (765.00) County Half Dispatch 10-000-4656 382.50 Public Works Worker's Compensation 10-310-5150 (5,625.00) Transfer to Cemetery Fund 10-610-5720 (372.50) General Fund Budget Surplus (Deficit) *Prior Year Revenues Used (1,859,978.88) Business Park Fund Original Budget Balance (Prior Year Revenues Used) (2,529,863.00) Increase: HDR Professional Services Adjust to 6-30-19 Balance (11-530-5230) (1,315.00) Land Improvements - Add Excess Utilities Budget (11-530-5550) (73,670.00) Intergovt. Revenue (State MOA Access Road) 11-000-4652 500,000.00 Reduce: Utilities - Adjust to 6-30-19 Balance (11-530-5270) 73,670.00 Land Improvements - Adjust to 6-30-19 Balance (11-530-5550) 833,656.50 Intergovt. Revenue (County Portion Reduced) 11-000-4652 (250,000.00) Business Park Budget Surplus/(Deficit) *Prior Year Revenues Used (1,447,521.50) Municipal Road Aid Fund Original Budget Balance (Prior Year Revenues Used) - Increase: Road Construction & Improvement for Carryover Balance 21-810-5565 (570,972.43) MAP Fund Budget Surplus (Deficit) *Prior Year Revenues Used (570,972.43) LGEA Fund Original Budget Balance (Prior Year Revenues Used) - Increase: Road Construction & Improvement for Carryover Balance 22-310-5565 (76,057.96) LGEA Fund Budget Surplus (Deficit) *Prior Year Revenues Used (76,057.96) Drug Forfeiture Fund Original Budget Balance (Prior Year Revenues Used) (315,000.00) Increase: State Drug Fund Expense (Adjust to Balance at 6-30-19) 23-210-5390 (1,249.09) Federal Drug Fund Expense (Adjust to Balance at 6-30-19) 23-210-5385 (240.01) Drug Fund Budget Surplus (Deficit) *Prior Year Revenues Used (316,489.10) Grant Fund Original Budget Balance (500.00) DRMO Add: KOHS Night Vision Monoculars 24-210-5520 (40,948.70) Federal Grant Revenue (KOHS) 24-000-4642 40,948.70 DRMO Expense 24-210-5392 (8,929.99) DRMO Surplus Sale Revenue 24-000-4910 182.00 Ward Hall KYTC Mitigation Balance 24-510-5510 (4,200.00) Federal Grant Revenue (KYTC) 24-000-4642 4,200.00 VOCA Operating Expenses 24-210-5396 (14,786.70) Reduce: KIA Grant (Amend to Actual Balance at 6-30-19) 24-810-5570 238,224.00 State Grant Revenue (Amend to Actual Balance for KIA) 24-000-4641 (238,224.00) KYTC Grants (CMAQ/TAP to Actual Balance at 6-30-19) 24-510-5510 53,302.70 Federal Grant Revenue (KYTC) 24-000-4642 (53,302.70) VOCA Personnel Expenses (24-210-5000/5120/5125) 15,909.89 Federal Grant Revenue (VOCA) 24-000-4642 (1,123.19) Grant Fund Budget Surplus (Deficit) *PY Revenues Used (9,247.99) DRMO Carryover Environmental Services Fund Original Budget Balance (Prior Year Revenues Used) 180,902.81 Fund Balance Assigned at 6-30-19 MO 19-048: Storm Water Professional Services 30-430-5230 (SW Utility Fee Study, CCTV) (265,402.36) Storm Water Systems 30-430-5585 (Maddox Street) (62,000.00) Transfer from General Fund 30-000-4750 327,402.36 New Requests: Sanitation Worker's Compensation 30-410-5150 (7,450.00) Recycling Worker's Compensation 30-420-5150 (950.00) County Half Recycling 30-000-4659 475.00 Env Services Fund Budget Surplus (Deficit) 172,977.81 Cemetery Fund Original Budget Balance - New Requests: Cemetery Worker's Compensation 32-330-5150 (745.00) Transfer from General Fund 32-000-4730 372.50 County Half Cemetery 32-000-4655 372.50 Cemetery Fund Budget Surplus (Deficit) - Capital Projects Fund Original Budget Balance (5,043,353.44) Reduce: Radio System Project to Adjust to Balance at 6-30-19 (70-110-5576) 2,368,071.00 Intergovt: Capital Projects (County Half Revenue) 70-000-4652 (1,184,035.50) CMAQ/TAP Match to Adjust to Balance at 6-30-19 (70-510-5565) 17,005.67 US 25S Sewer Extension to Adjust to 6-30-19 Balance (70-510-5570) 139,160.00 Intergovt: Capital Projects (GMWSS S. Sewer Contract 2) 70-000-4652 (139,160.00) Capital Projects Fund Budget Surplus (Deficit) *PY Revenues Used (3,842,312.27)  ORDINANCE NO 19 -_____ AN ORDINANCE AMENDING THE ANNUAL BUDGET ORDINANCE FOR FISCAL YEAR JULY 1, 2019 THROUGH JUNE 30, 2020 SUMMARY GENERAL FUND Prior Year Revenues are increased by $805,336.41. Intergovernmental Revenue is increased by $181,822.84. Building Inspection Expenses are increased by $1,490. Police Expenses are increased by $31,028.71. Fire Expenses are increased by $47,141. Dispatch Expenses are increased by $347,155.67. Public Works Expenses are increased by $131,369. City Engineer Expenses are increased by $21,200. Interlocal Expenses are increased by $15,000. Transfers Out are increased by $327,774.86. Capital Expenses are increased by $65,000. BUSINESS PARK FUND Prior Year Revenues are decreased by $1,082,341.50. Intergovernmental Revenues are increased by $250,000. Business Park Expenses are decreased by $832,341.50. MAP FUND Prior Year Revenues are increased by $570,972.43. Expenses are increased by $570,972.43. LGEA FUND Prior Year Revenues are increased by $76,057.96. Expenses are increased by $76,057.96. DRUG FUND Prior Year Revenues are increased by $1,489.10. State Expenses are increased by $1,249.09. Federal Expenses are increased by $240.01. GRANT FUND Prior Year Revenues are increased by $8,747.99. Federal Grant Revenues are decreased by $9,277.19. State Grant Revenues are decreased by $238,224. Other Revenues are increased by $182. Police Department Expenses are increased by $48,755.50. Capital Expenses are decreased by $287,326.70. ENVIRONMENTAL SERVICES FUND Intergovernmental Revenues are increased by $475. Transfers In are increased by $327,402.36. Sanitation Expenses are increased by $7,450. Recycling Expenses are increased by $950. Storm Water Expenses are increased by $327,402.36. CEMETERY OPERATING FUND Intergovernmental Revenues are increased by $372.50. Transfers In are increased by $372.50. Cemetery Operating Expenses are increased by $745. CAPITAL PROJECTS FUND Prior Year Revenues are decreased by $1,201,041.17. Intergovernmental Revenues are decreased by $1,323,195.50. Capital Expenses are decreased by $2,524,236.67. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. This ordinance shall take effect after its passage and publication according to law. The full text of Ordinance 19 -_____ is available for examination in the City Clerk’s Office, 100 North Court Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov. PUBLICLY INTRODUCED AND READ FIRST TIME: September 9, 2019 PUBLICLY READ SECOND TIME AND PASSED: ________ _______ APPROVED: ___________________________________ Tom Prather, Mayor ATTEST: ___________________________________ Tracie Hoffman, City Clerk I, Devon Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 19 -_____, of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9), and is a true and accurate summary of the contents of said Ordinance. ______________________________ Devon Golden, City Attorney  ORDINANCE # 19 -___ AN ORDINANCE OF THE CITY OF GEORGETOWN, KENTUCKY, AMENDING THE ANNUAL BUDGET FOR THE FISCAL PERIOD JULY 1, 2019, THROUGH JUNE 30, 2020 SPONSORS: COUNCIL MEMBERS DAVID LUSBY AND CONNIE TACKETT NOW THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN, KENTUCKY, AS FOLLOWS: SECTION ONE The annual budget for the fiscal year beginning July 1, 2019 and ending June 30, 2020, adopted on June 10, 2019, by Ordinance 19-013 is amended as set forth in Exhibit A attached hereto and incorporated herein by reference. SECTION TWO Except as provided in the Georgetown Purchasing Policy adopted in Municipal Order 11-028, the Mayor is hereby authorized to enter into any contracts or agreements necessary to fulfill the operation of City government within the allocations listed in this ordinance. SECTION THREE If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held unconstitutional or otherwise invalid, such infirmities shall not affect the validity of the remaining portions of this ordinance. SECTION FOUR All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. SECTION FIVE This ordinance shall take effect after its passage and publication according to law. PUBLICLY INTRODUCED AND READ FIRST TIME: September 9, 2019 PUBLICLY READ SECOND TIME AND PASSED: ________________ CITY OF GEORGETOWN, KENTUCKY APPROVED: _______________________________ Tom Prather, Mayor ATTEST: ______________________________ Tracie Hoffman, City Clerk  EXHIBIT A Account Description Approved Budget Amendment #1 Amended Budget 10‐000‐4651 INTERGOVT: BUILDING INSPECTION $ 273,475.56 $ 745.00 $ 274,220.56 10‐000‐4652 INTERGOVT: MISCELLANEOUS $ ‐ $ 7,500.00 $ 7,500.00 10‐000‐4656 INTERGOVT: DISPATCH $ 809,904.23 $ 173,577.84 $ 983,482.07 10‐140‐5150 WORKERS COMPENSATION $ (11,060.00) $ (1,490.00) $ (12,550.00) 10‐210‐5000 SALARIES $ (2,482,082.40) $ (7,973.21) $ (2,490,055.61) 10‐210‐5150 WORKERS COMPENSATION $ (133,690.20) $ (17,905.00) $ (151,595.20) 10‐210‐5226 MAINTENANCE: VEHICLES $ (72,000.00) $ (13,123.71) $ (85,123.71) 10‐210‐5396 GRANT EXPENSE: VOCA $ (13,234.00) $ 7,973.21 $ (5,260.79) 10‐210‐5520 EQUIPMENT $ ‐ $ (28,130.00) $ (28,130.00) 10‐220‐5150 WORKERS COMPENSATION $ (142,141.00) $ (19,011.00) $ (161,152.00) 10‐230‐5150 WORKERS COMPENSATION $ (5,811.00) $ (765.00) $ (6,576.00) 10‐230‐5230 PROFESSIONAL SERVICES $ (104,000.00) $ (53,689.67) $ (157,689.67) 10‐230‐5325 COMPUTER HARDWARE & SOFTWARE $ ‐ $ (292,701.00) $ (292,701.00) 10‐310‐5150 WORKERS COMPENSATION $ (42,220.00) $ (5,625.00) $ (47,845.00) 10‐310‐5520 EQUIPMENT $ ‐ $ (125,744.00) $ (125,744.00) 10‐320‐5230 PROFESSIONAL SERVICES $ (70,000.00) $ (21,200.00) $ (91,200.00) 10‐520‐5220 BUILDING MAINTENANCE & IMPROVEMENTS $ (5,000.00) $ (15,000.00) $ (20,000.00) 10‐610‐5720 TRANSFER TO CEMETERY FUND $ (63,818.87) $ (372.50) $ (64,191.37) 10‐610‐5730 TRANSFER TO ENVIRONMENTAL SERVICE $ (345,076.97) $ (327,402.36) $ (672,479.33) 10‐810‐5510 BUILDINGS & IMPROVEMENTS $ ‐ $ (65,000.00) $ (65,000.00) 11‐000‐4652 INTERGOVT: CAPITAL PROJECTS $ 2,529,863.00 $ 250,000.00 $ 2,779,863.00 11‐530‐5230 PROFESSIONAL SERVICES $ (41,435.00) $ (1,315.00) $ (42,750.00) 11‐530‐5270 UTILITIES $ (1,302,170.00) $ 73,670.00 $ (1,228,500.00) 11‐530‐5550 LAND & LAND IMPROVEMENTS $ (3,716,121.00) $ 759,986.50 $ (2,956,134.50) 21‐810‐5565 ROAD CONSTRUCTION & IMPROVEMENT $ (566,951.00) $ (570,972.43) $ (1,137,923.43) 22‐310‐5565 ROAD CONSTRUCTION & IMPROVEMENT $ (19,600.00) $ (76,057.96) $ (95,657.96) 23‐210‐5385 FORFEITURE EXPENSES: FEDERAL $ (205,000.00) $ (240.01) $ (205,240.01) 23‐210‐5390 FORFEITURE EXPENSES: STATE $ (130,400.00) $ (1,249.09) $ (131,649.09) 24‐000‐4641 GRANT: STATE $ 315,465.11 $ (238,224.00) $ 77,241.11 24‐000‐4642 GRANT: FEDERAL $ 559,541.20 $ (9,277.19) $ 550,264.01 24‐000‐4910 SURPLUS EQUIPMENT SALE $ ‐ $ 182.00 $ 182.00  EXHIBIT A Account Description Approved Budget Amendment #1 Amended Budget 24‐210‐5000 SALARIES $ (42,800.00) $ 13,240.36 $ (29,559.64) 24‐210‐5120 CERS: NON‐HAZARDOUS $ (10,300.00) $ 2,454.83 $ (7,845.17) 24‐210‐5125 DENTAL INSURANCE $ (385.00) $ 214.70 $ (170.30) 24‐210‐5392 DRMO EXPENSES $ (500.00) $ (8,929.99) $ (9,429.99) 24‐210‐5396 GRANT EXPENSE: VOCA $ ‐ $ (14,786.70) $ (14,786.70) 24‐210‐5520 EQUIPMENT $ ‐ $ (40,948.70) $ (40,948.70) 24‐510‐5510 BUILDINGS & IMPROVEMENTS $ (19,450.00) $ (4,200.00) $ (23,650.00) 24‐510‐5565 ROAD CONSTRUCTION & IMPROVEMENT $ (465,000.00) $ 53,302.70 $ (411,697.30) 24‐810‐5570 SEWER CONSTRUCTION $ (300,000.00) $ 238,224.00 $ (61,776.00) 30‐000‐4659 INTERGOVT: RECYCLING $ 137,735.21 $ 475.00 $ 138,210.21 30‐000‐4730 TRANSFER FROM GENERAL FUND $ 345,076.97 $ 327,402.36 $ 672,479.33 30‐410‐5150 WORKERS COMPENSATION $ (55,580.00) $ (7,450.00) $ (63,030.00) 30‐420‐5150 WORKERS COMPENSATION $ (7,066.00) $ (950.00) $ (8,016.00) 30‐430‐5230 PROFESSIONAL SERVICES $ (222,500.00) $ (265,402.36) $ (487,902.36) 30‐430‐5585 STORMWATER SYSTEMS $ (20,000.00) $ (62,000.00) $ (82,000.00) 32‐000‐4655 INTERGOVT: COUNTY $ 63,818.87 $ 372.50 $ 64,191.37 32‐000‐4730 TRANSFER FROM GENERAL FUND $ 63,818.87 $ 372.50 $ 64,191.37 32‐330‐5150 WORKERS COMPENSATION $ (5,530.00) $ (745.00) $ (6,275.00) 70‐000‐4652 INTERGOVT: CAPITAL PROJECTS $ 4,800,723.44 $ (1,323,195.50) $ 3,477,527.94 70‐110‐5576 INFRASTRUCTURE: RADIO SYSTEMS $ (7,662,246.87) $ 2,368,071.00 $ (5,294,175.87) 70‐510‐5565 ROAD CONSTRUCTION & IMRPROVEMENTS $ (962,230.00) $ 17,005.67 $ (945,224.33) 70‐510‐5570 SEWER CONSTRUCTION $ (1,219,600.00) $ 139,160.00 $ (1,080,440.00) City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19 - _____ September 9, 2019 AN ORDER APPROVING CHANGE ORDER # 7 FOR THE LANES RUN BUSINESS PARK INFRASTRUCTURE IMPROVEMENTS PROJECT AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the estimated balance of contingency for the Lanes Run Business Park Infrastructure Improvement Project after Change Order #1, #2, #3, #4, #5, & #6 is estimated at $127,700.70; and WHEREAS, Change Order 7, adds roadway curb, gutter and base improvements to the US 62 entrance into LRBP which will provide a better long-term road performance and sanitary sewer pipe material changes from PVC to DI per the requirements of GWMSS specifications; the work is recommended by HDR Engineering, Inc., increasing the cost by approximately $ 78,476.99 from the original contract; and WHEREAS, the remaining estimated contingency budget after CO 7 will be $49,223.71; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the Change Order #7 from The Allen Company for the Lanes Run Business Park Infrastructure Improvement Project, in the total amount of $78,223.71 copies of which are attached hereto and incorporated herein by reference, are hereby approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this September 9, 2019. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  RESOLUTION 19-____ CITY OF GEORGETOWN A RESOLUTION OF THE CITY OF GEORGETOWN RENAMING TOYOTA ACCESS ROAD TO ENTERPRISE WAY. WHEREAS, the City of Georgetown wishes to rename the street currently known as Toyota Access Road, in Georgetown, Kentucky, to Enterprise Way; and, WHEREAS, Georgetown-Scott County Planning and Zoning has determined that this name change is consistent with its naming protocols; NOW, THEREFORE, be it resolved by the City of Georgetown that: The street currently known as Toyota Access Road, in Georgetown, Kentucky, is hereby renamed to Enterprise Way, and the Mayor is directed to take all steps necessary to effectuate this Resolution. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 9th day of September, 2019. BY: Mayor Tom Prather ATTEST: Tracie Hoffman, City Clerk  RESOLUTION 19-____ CITY OF GEORGETOWN A RESOLUTION OF THE CITY OF GEORGETOWN RENAMING NORTH REDDING ROAD AND SOUTH REDDING ROAD TO REDDING ROAD. WHEREAS, the City of Georgetown wishes to rename the streets currently known as North Redding Road and South Redding Road, in Georgetown, Kentucky, to Redding Road; and, WHEREAS, Georgetown-Scott County Planning and Zoning has determined that this name change is consistent with its naming protocols and will provide clarity in the GIS system; NOW, THEREFORE, be it resolved by the City of Georgetown that: The streets currently known as North Redding Road and South Redding Road, in Georgetown, Kentucky, are hereby renamed to Redding Road, and the Mayor is directed to take all steps necessary to effectuate this Resolution. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 9th day of September, 2019. BY: Mayor Tom Prather ATTEST: Tracie Hoffman, City Clerk  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19 -______ September 9, 2019 AN ORDER APPROVING CHANGE ORDER #2 – TO INSTALL CLASS II CHANNEL LINING ALONG THE DITCH OF THE CONSTRUCTION CONTRACT WITH NALLY & GIBSON GEORGETOWN, LLC DBA HAMILTON-HINKLE PAVING CO., 100 FARMERS BANK DRIVE SUITE #400, GEORGETOWN, KY 40324 FOR CONSTRUCTION OF EAST MAIN EXTENDED IMPROVEMENTS (KY 2914) AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City of Georgetown awarded a low bid construction contract in the amount of $493,970.52 for East Main Extended Improvements (KY 2914); Change Order #1 in the amount of $5,936.80 increasing the budget to $499,907.32 and, WHEREAS, the funding for the improvements in the FY 2019-2020 budget was $585,000; and, WHEREAS, the ditch line from the headwall towards the by-pass is eroding, so installation of Class II Channel Lining has been proposed for Change Order #2, in the amount of $4,625.00 for labor plus $1,275.00 for materials for a total Changer Order #2 amount of $5,900.00, the revised contract amount includes Change Oder #2 is $505,807.32; and NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that Change Order #2 with Nally & Gibson for East Main Street Extended construction services, in the amount $5,900.00, is approved and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this September 9, 2019. __________________________________ Tom Prather, Mayor ATTEST: ____________________________ Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  CITY OF GEORGETOWN CHANGE ORDER #1 Project Name East Main Street Extended - Widening Project ACCOUNT Number 70-5100-5565 (ROAD CONSTRUCTION & IMPROVEMENTS) Change Order No. 1 Contractor HAMILTON-HINKLE PAVING CO., 100 Farmers Bank, Ste.400; Georgetown, KY 40324 Engineer Integrated Engineers, Inc., 166 Prosperous Pl., Ste. 220; Lexington, KY 40509 Bid Item Number Bid Item Description Unit Unit Price Quantity Extension CO1-1 Entrance Radius Widening LS $4,460.00 1 $4,460.00 CO1-2 Entrance Radius Widening - Materials LS $1,476.80 1 $1,476.80 Reasons for Proposed Changes $5,936.80 Entrance needed to be widened for vehicular movement. Owner CITY OF GEORGETOWN Engineer INTEGRATED ENGINEERS, INC. Contractor HAMILTON-HINKLE PAVING CO.