City Council

City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor Georgetown City Council Meeting September 23, 2019 6:00 pm AGENDA Public Hearing to Levy Property Tax Rate for 2019 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Receipt of Check Register 5. Public Comments 6. Mayor’s Comments 7. City Attorney – First Reading of 2019 Property Tax Rate Ordinance 8. Finance – Second Reading of Budget Amendment Ordinance - Sponsors David Lusby and Connie Tackett 9. Police – Municipal Order Approving Purchase of Forensics Package 10. Dispatch – Municipal Order Approving AMK Change Orders for Radio Project 11. Closed Session 12. Chief Administrative Officer – Resolution Approving Sale of Land 13. Council Comments 14. Adjourn 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  Public Hearing The City of Georgetown, Kentucky proposes to levy a tax rate for the year 2019 within the limits imposed in the Kentucky Revised Statutes 132.027 which exceeds the compensating tax rate defined in KRS 132.010. The City of Georgetown, Kentucky will hold a Public Hearing at 6:00 p.m. on September 23, 2019 at City Hall, 100 Court Street, Georgetown, Kentucky, 40324 to hear comments from the public regarding the proposed tax rate. The tax rate levied in the year 2018 was $0.0630 per $100.00 of assessed valuation of real property and the revenue produced by that rate was $1,725,538. Personal property rate for 2018 was $.0630 per $100.00, revenue produced by that rate was $109,051. The tax rate proposed for the year 2019 is $0.0640 per $100.00 of assessed valuation of real property and the revenue expected to be produced by that rate is $1,847,433. Personal property proposed rate for 2019 is $ 0.0640 per $100.00, which would produce revenue of $108,088. The above totals are inclusive of new property, which is expected to produce $42,108 in revenue. The compensating tax rate for the City of Georgetown, for the year 2019 as defined in the KRS 132.010 is $.0620 per $100.00 of assessed valuation of real property which would produce revenues of $1,789,700. Personal property 2019 compensating rate is $ .0620 per $100.00, which would produce revenue of $104,710. The revenue in excess of the revenue produced in the preceding year is to be allocated for general government purposes. The General Assembly of the Commonwealth of Kentucky has required the publication of the foregoing advertisement and the information contained herein. Georgetown City Council Meeting Minutes of 09/09/2019 Page 1 of 2 Georgetown City Council Meeting September 9, 2019 6:00 pm The meeting of the Georgetown City Council was called to order by Tom Prather. All members being present, Councilmember Lusby Mitchell led the pledge after a moment of silence. 1. Minutes A motion was made by Councilmember Lusby and seconded by Councilmember Tingle-Sames to approve the minutes from the City Council meeting August 26, 2019. The motion was unanimously approved. 2. Acknowledgement Receipt of Check Register Mayor Prather requested that council acknowledge receipt of the check register. Council members all acknowledged such receipt. 3. Public Comments Approval of Thrilled to give Parade to be held on October 26, 2019. Motion for approval was made by Councilmember Thompson and seconded by Councilmember Tingle Sames. The motion was unanimously approved. 4. City Attorney Second Reading of fairness ordinance. A motion for approval was made by Councilmember Showalter and seconded by Councilmember Lusby Mitchell. The motion passed 5-3. Council members Singer Eardley, Tingle-Sames and Thompson voting no. 5. Mayor’s Comments A motion to schedule Trick or Treat for the City of Georgetown on October 31st from 6:00PM until 8:00 PM was made by Councilmember Tackett and seconded by Councilmember Lusby. The motion was unanimously approved. 6. GMWSS Approval of emergency purchase order to repair pump #2 at Marks Pump station. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. 7. Finance First reading of budget amendment ordinance 8. City Engineer a) Municipal Order approving change order for Lanes Run Business Park . A motion for approval was made by Councilmember Tackett and seconded by Lusby Mitchell. The motion was unanimously approved. Georgetown City Council Meeting Minutes of 09/09/2019 Page 2 of 2 b) Resolution renaming Toyota access Road to Enterprise Way. A motion for approval was made by Councilmember Thompson and seconded by Councilmember Stone. The motion was unanimously approved. c) Resolution renaming North Redding Road and South Redding Road to Redding Road. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Tingle-Sames. The motion was unanimously approved. d) Resolution renaming Spring Court to Kaden Lane. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Stone. The motion was unanimously approved. e) Municipal Order approving change order for East Main Extended. A motion for approval was made by Councilmember Tackett and seconded by Councilmember Thompson. The motion was unanimously approved. There being no further business Mayor Prather adjourned the meeting. APPROVED ______________________________ Tom Prather, Mayor ATTESTED BY: _________________________________ Tracie Hoffman, City Clerk-Treasurer  Georgetown, City of Check Report by Check Number Banks: All Check Dates: 9/9/2019 to 9/30/2019 Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 1/1/1900 to 9/30/2019 Vendors: 10THPLAN to ZUMWALTB Include Voids: No Checks: All Check Status: Cashed And Outstanding Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount Bank: 1C - CENTRAL BANK & TRUST 0000105407 09/09/2019 ASSURED ASSURED PARTNERS CAPITAL, INC. Check Outstanding $0.00 $1,500.00 0000105408 09/09/2019 GTPARKSR GEORGETOWN PARKS & REC. Check Outstanding $0.00 $88,316.66 0000105409 09/09/2019 GTSCSENI GT/SC SENIOR CITIZENS Check Outstanding $0.00 $8,083.33 0000105410 09/09/2019 MANUALCHECK Shane Graves Check Outstanding $0.00 $303.02 0000105411 09/09/2019 SCCLERK SCOTT COUNTY CLERK Check Outstanding $0.00 $429.00 0000105412 09/20/2019 A1PORTABLE A-1 PORTABLES Check Outstanding $0.00 $7,800.00 0000105413 09/20/2019 ALLYEAR ALL YEAR ROUND OUTDOOR SERVICES Check Outstanding $0.00 $1,975.00 0000105414 09/20/2019 SCOTTGRO American Welding and Gas Check Outstanding $0.00 $422.75 0000105415 09/20/2019 APPLIEDD APPLIED DIGITAL SOLUTIONS Check Outstanding $0.00 $2,871.56 0000105416 09/20/2019 ATTKY AT&T Check Outstanding $0.00 $913.42 0000105417 09/20/2019 ATT AT&T Check Outstanding $0.00 $112.54 0000105418 09/20/2019 AUTOZONE AUTOZONE INC Check Outstanding $0.00 $11.99 0000105419 09/20/2019 BELLENGINEERIN BELL ENGINEERING Check Outstanding $0.00 $4,917.00 0000105420 09/20/2019 BESTEQUI BEST EQUIPMENT CO., INC Check Outstanding $0.00 $416.42 0000105421 09/20/2019 CAREHERE CARE HERE LLC Check Outstanding $0.00 $16,642.10 0000105422 09/20/2019 CARROT CARROT-TOP INDUSTRIES, INC Check Outstanding $0.00 $129.63 0000105423 09/20/2019 CENKYLAN CENTRAL KY.LANDFILL Check Outstanding $0.00 $30,310.83 0000105424 09/20/2019 CITYELEC CITY ELECTRIC Check Outstanding $0.00 $393.68 0000105425 09/20/2019 CLARKTIR CLARKS TIRE & AUTO SERVIC Check Outstanding $0.00 $460.00 0000105426 09/20/2019 CONSOLID CONSOLIDATED ELECTRICAL Check Outstanding $0.00 $198.00 0000105427 09/20/2019 CROWNLIF CROWN LIFT TRUCKS Check Outstanding $0.00 $90.00 0000105428 09/20/2019 WHITEHOUSE DAVID WHITEHOUSE Check Outstanding $0.00 $791.00 0000105429 09/20/2019 DELAPLAI DELAPLAIN DISPOSAL CO. Check Outstanding $0.00 $86.45 0000105430 09/20/2019 EMPLOYEEREIMB STACEY CLARK Check Outstanding $0.00 $212.23 0000105431 09/20/2019 EMPLOYEEREIMB HOLLY GILCHRIST Check Outstanding $0.00 $125.22 0000105432 09/20/2019 EMPLOYEEREIMB LINCOLN BRUIN Check Outstanding $0.00 $59.76 0000105433 09/20/2019 EMPLOYEEREIMB KEVIN HEITZ Check Outstanding $0.00 $33.71 0000105434 09/20/2019 EMPLOYEEREIMB RODNEY JOHNSON Check Outstanding $0.00 $38.29 0000105435 09/20/2019 EMPLOYEEREIMB TYLER SIPES Check Outstanding $0.00 $54.80 0000105436 09/20/2019 EMPLOYEEREIMB LEWIS CRUMP Check Outstanding $0.00 $154.37 0000105437 09/20/2019 FAYETTE FAYETTE HEATING AND AIR Check Outstanding $0.00 $4,965.00 0000105438 09/20/2019 FERGUSONENT FERGUSON ENTERPRISES INC #1480 Check Outstanding $0.00 $31.99 0000105439 09/20/2019 FLEETPRI FLEETPRIDE INC. Check Outstanding $0.00 $24.92 0000105440 09/20/2019 SHOOPFRA FRANK SHOOP INC. Check Outstanding $0.00 $187.73 0000105441 09/20/2019 GALLS GALLS, LLC Check Outstanding $0.00 $7,859.50 9/20/2019 9:49 AM Page 1 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 9/30/2019 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000105442 09/20/2019 GTHOSPIT GEORGETOWN COMM.HOSPITAL Check Outstanding $0.00 $321.28 0000105443 09/20/2019 GTPRINTI GEORGETOWN PRINTING CO. Check Outstanding $0.00 $175.00 0000105444 09/20/2019 GTTIRE Georgetown Tire Check Outstanding $0.00 $205.98 0000105445 09/20/2019 GLOBALSU GLOBAL SUPPLY & FLOOR EQUIPMENT Check Outstanding $0.00 $488.40 0000105446 09/20/2019 HAIXNORT HAIX NORTH AMERICA Check Outstanding $0.00 $363.00 0000105447 09/20/2019 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $1,969.00 0000105448 09/20/2019 OFFUTTHARRY HARRY OFFUTT Check Outstanding $0.00 $125.00 0000105449 09/20/2019 HARTSDRY HARTS DRY CLEANING Check Outstanding $0.00 $181.99 0000105450 09/20/2019 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $65.50 0000105451 09/20/2019 HOMECITY HOME CITY ICE CO. Check Outstanding $0.00 $483.75 0000105452 09/20/2019 HOTSYEQU HOTSY EQUIPMENT COMPANY Check Outstanding $0.00 $220.00 0000105453 09/20/2019 HURSTOFF HURST OFFICE SUPP. LLC Check Outstanding $0.00 $442.65 0000105454 09/20/2019 INTOXIME INTOXIMETERS ,INC. Check Outstanding $0.00 $3,770.00 0000105455 09/20/2019 SIMPLEX Johnson Controls Check Outstanding $0.00 $2,545.00 0000105456 09/20/2019 JUSTLIKEMYLAWN JUST LIKE MY LAWN Check Outstanding $0.00 $5,550.00 0000105457 09/20/2019 KLCINSUR KENTUCKY LEAGUE OF CITIES Check Outstanding $0.00 $2,984.57 0000105458 09/20/2019 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $93.40 0000105459 09/20/2019 KIMBALLM KIMBALL MIDWEST Check Outstanding $0.00 $192.08 0000105460 09/20/2019 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $427.07 0000105461 09/20/2019 KFA2002C KY FIREFIGHTERS ASSN. Check Outstanding $0.00 $85.00 0000105462 09/20/2019 KYUTILIT KY UTILITIES COMPANY Check Outstanding $0.00 $734.49 0000105463 09/20/2019 LAWSONPR LAWSON PRODUCTS Check Outstanding $0.00 $174.83 0000105464 09/20/2019 LEAKELIMINATOR LEAK ELIMINATORS, LLC Check Outstanding $0.00 $8,437.08 0000105465 09/20/2019 LFUCG LEX.-FAYETTE URBAN COUNTY Check Outstanding $0.00 $285.11 0000105466 09/20/2019 LEXCOFFE LEXINGTON COFFEE & TEA CO Check Outstanding $0.00 $71.50 0000105467 09/20/2019 MEADETRACTOR MEADE TRACTOR Check Outstanding $0.00 $303.24 0000105468 09/20/2019 MLSPOWER MLS POWERSPORTS, LLC Check Outstanding $0.00 $78.07 0000105469 09/20/2019 MOSESS MOSESS INC. Check Outstanding $0.00 $363.03 0000105470 09/20/2019 MUNEQUIP MUNICIPAL EQUIPMENT, INC Check Outstanding $0.00 $6,077.97 0000105471 09/20/2019 NALLYGIB NALLY & GIBSON Check Outstanding $0.00 $399.62 0000105472 09/20/2019 NAPAAUTO NAPA AUTO PARTS Check Outstanding $0.00 $80.22 0000105473 09/20/2019 NETGAINT NETGAIN TECHNOLOGIES INC. Check Outstanding $0.00 $3,084.26 0000105474 09/20/2019 OREILLY O'REILLY AUTOMOTIVE PARTS Check Outstanding $0.00 $36.29 0000105475 09/20/2019 JUETTHEA PAT JUETT HEATING AIR INC Check Outstanding $0.00 $5,302.00 0000105476 09/20/2019 QUILL QUILL Check Outstanding $0.00 $1,399.32 0000105477 09/20/2019 ROBERTSHEAVY ROBERTS HEAVY DUTY TOWING Check Outstanding $0.00 $615.00 0000105478 09/20/2019 ROCIC ROCIC Check Outstanding $0.00 $300.00 0000105479 09/20/2019 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $1,576.68 0000105480 09/20/2019 SAFETYK SAFETY KLEEN SYSTEMS, INC Check Outstanding $0.00 $1,173.42 0000105481 09/20/2019 SCCLERK SCOTT COUNTY CLERK Check Outstanding $0.00 $644.00 0000105482 09/20/2019 SCFISCAL SCOTT COUNTY FISCAL COURT Check Outstanding $0.00 $265,605.49 0000105483 09/20/2019 SOLARITY SOLARITY Check Outstanding $0.00 $6,460.00 0000105484 09/20/2019 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $256.61 0000105485 09/20/2019 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $119.99 0000105486 09/20/2019 STRANDAS STRAND ASSOCIATES Check Outstanding $0.00 $1,862.52 0000105487 09/20/2019 STRINGFE STRINGFELLOW, INC Check Outstanding $0.00 $152.53 9/20/2019 9:49 AM Page 2 of 3 V.4.6  As Of Check Cashed Date: 1/1/1900 to 9/30/2019 Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount 0000105488 09/20/2019 STURGILL STURGILL, TURNER, BARKER & MOLONE Check Outstanding $0.00 $231.00 0000105489 09/20/2019 SUNBADGE SUN BADGE COMPANY Check Outstanding $0.00 $108.75 0000105490 09/20/2019 SHERWIN THE SHERWIN-WILLIAMS CO. Check Outstanding $0.00 $166.07 0000105491 09/20/2019 TOSHIBAB TOSHIBA BUSINESS SOLUTION Check Outstanding $0.00 $169.00 0000105492 09/20/2019 TRACYS TRACY'S LANDSCAPE SUPPLY. LLC Check Outstanding $0.00 $112.00 0000105493 09/20/2019 TRUCKPRO TRUCKPRO/AWR LEXINGTON Check Outstanding $0.00 $363.01 0000105494 09/20/2019 TUSACONS TUSA CONSULTING SERVICES II, LLC Check Outstanding $0.00 $4,635.09 0000105495 09/20/2019 TYLERTECH TYLER TECHNOLOGIES, INC. Check Outstanding $0.00 $3,250.00 0000105496 09/20/2019 VOGELPOH VOGELPOHL FIRE EQUIPMENT Check Outstanding $0.00 $412.04 0000105497 09/20/2019 VOIANCE VOIANCE LANGUAGE SERVICES LLC Check Outstanding $0.00 $4.92 0000105498 09/20/2019 WEXFLEET WEX BANK Check Outstanding $0.00 $33,434.04 0000105499 09/20/2019 WITMERAS WITMER ASSOCIATES INC. Check Outstanding $0.00 $828.00 0000105500 09/20/2019 WOODFORD WOODFORD OIL COMPANY Check Outstanding $0.00 $1,123.39 0000105501 09/20/2019 YOUNGERI YOUNGER INC. Check Outstanding $0.00 $354.75 0000105502 09/20/2019 ZIEGLERMORGAN ZIEGLER MORGAN TIRE CO. Check Outstanding $0.00 $1,750.94 1C - CENTRAL BANK & TRUST Total: $0.00 $554,146.84 Grand Total: $0.00 $554,146.84 9/20/2019 9:49 AM Page 3 of 3 V.4.6  City of Georgetown Special Events Application Name/Title of Georgetown College SHAC 5K Event:__________________________________________________________________________________________________ Purpose of Student Health Advisory Club Organization/Group:___________________________________________________________________________________________ _____________________________________________________________________________________________________________________ Contact Katie Fowler Director of Counseling Center Person:_______________________________________Title:_______________________________ Phone:( 502 863-7074 )____________________ 400 East College Street Georgetown, KY 40324 Address:________________________________________________________________________________City/ST/Zip:___________________ katie_fowler@georgetowncollege.edu Email Address:____________________________________________________________ Cell Phone ( ) _____________________________ Proposed See Attached (Due to being a college event, they wish to be allowed to run the old 5K route. location/route:_________________________________________________________________________________________________________ Will street(s) need to be No closed?_________________ Indicate the requested street(s) and time:_________________________________________ ______________________________________________________________________________ October 24, 2019 Proposed date(s):________________________________Rain date(s):____________________________________________________________ Proposed hours: Set up beginning________________________ AM/PM Dismantle by: ______________________________________AM/PM 5:30 Operating from ______________AM/PM 6:30 TO ____________AM/PM 0 Estimated spectator attendance:______________ Prev. year 111 100 - 150 attendance:______________________ Est. number of participants:______________ 0 Number of vehicles/booths/units___________________ Number of animal 0 units___________________________ Does the Organization/Group intend to serve alcohol at the event? If yes, please contact the City Alcoholic Beverage Administrator for additional No instructions.________________________________________________ No Will there be any structures erected at the event? (tents, stages, bleachers, other)_________________________ Please circle other services needed: Barricades Herbies Recycle Containers Fire/EMS Traffic Control Police/Security/Crowd Control Electricity (Please Explain):_____________________________________________________________________________________________ Other needs:__________________________________________________________________________________________________________ Application Requirements: 1.) Insurance: The applicant shall furnish a certificate of commercial general liability insurance written through a company with an A.M. Best rating of “A”of better with the minimum coverage of $500,000.00 per occurance, listing City of Georgetown as an additional insured. Note: Acceptable Insurance Certificates must be submitted at least fifteen days before the date of the event, or the event application is subject to being denied. 2.) Indemnification: The applicant agrees to indemnify, defend and hold harmless the City of Georgetown, employees and agents, from all claims, liabilities, losses, damages, expenses, accidents and occurrences (including attorney fees) arising out of, or in connection with, the performance of the agreement, activities associated with the event or arising out of Applicant’s use of the facility, excepting however, all such claims, liabilities, losses, damages, expenses, accidents and occurrences caused by City of Georgetown’s sole negligence or willful misconduct. 3.) If you are interested in having a parade/run/walk, be sure to attach the route with this application. 4.) The approval process takes approx. 4weeks. This includes sending it to the City Council for approval. If additional costs are required (e.g. due to necessary permits or inspections, you will be required to pay for such services prior to issuance of approval. You will be notified by mail of the approval. Todd Stone Assistant Director, Campus Safety 09/17/2019 Signature of Applicant Organizational Title Date (m/d/y) Please sign and return a copy to: City Clerk’s Office 100 Court Street Georgetown, Ky. 40324  1.56 mi click for km Warnings | Route Data | Map Data © Stadia Maps © OpenMapTiles © OpenStreetMap contributors Report an Issue  DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 09/17/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Mark Hite CRM, CIC, AAI NAME: Sovereign Insurance Group PHONE (800) 222-4478 FAX (610) 535-6810 (A/C, No, Ext): (A/C, No): 400 West Lancaster Avenue E-MAIL markh@sovinsurance.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # Devon PA 19333 INSURER A : Hanover American Insurance Co 36064 INSURED INSURER B : GEORGETOWN COLLEGE INSURER C : 400 EAST COLLEGE ST INSURER D : ATTN: KATHY HOLT INSURER E : GEORGETOWN KY 40324 INSURER F : COVERAGES CERTIFICATE NUMBER: 19-20 GL no AI REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 500,000 CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ 15,000 A ZZYD96390500 07/01/2019 07/01/2020 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 PRO- 3,000,000 POLICY JECT LOC PRODUCTS - COMP/OP AGG $ OTHER: SEXUAL MISCONDUCT $ 1,000,000 LIA COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY STATUTE ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Proof of coverage with regard to the 2019 SHAC 5K 10/24/19 5:30pm. Est 100-150 PPL CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Georgetown ACCORDANCE WITH THE POLICY PROVISIONS. 100 Court Street AUTHORIZED REPRESENTATIVE Georgetown KY 40324 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD  City of Georgetown Special Events Application Georgetown Pride - "Fairness Rocks" Name/Title of Event:____________________________________________________________________________________________________ Kentuckians For the Commonwealth - community organization Purpose of Organization/Group:___________________________________________________________________________________________ _____________________________________________________________________________________________________________________ Amelia Cloud event coordinator Contact Person:_______________________________________Title:_______________________________ Phone:(440. 623.2258 )____________________ 513 Old Lemons Mill Rd Address:________________________________________________________________________________City/ST/Zip:___________________ Georgetown, KY 40324 clouda52@hotmail.com Email Address:____________________________________________________________ Cell Phone ( 440.623.2258 ) _____________________________ Proposed Royal Spring Park location/route:_________________________________________________________________________________________________________ Yes S. Water St.- Opera Alley to W. College Will street(s) need to be closed?_________________ Indicate the requested street(s) and time:_________________________________________ ______________________________________________________________________________ October 19, 2019 N/A Proposed date(s):________________________________Rain date(s):____________________________________________________________ 12:30pm Proposed hours: Set up beginning________________________ 4:30pm AM/PM Dismantle by: ______________________________________AM/PM Operating from 2 pm 4pm ______________AM/PM TO ____________AM/PM 100 120 Estimated spectator attendance:______________ Prev. year attendance:______________________ Est. number of participants:______________ 1 N/A Number of vehicles/booths/units___________________ Number of animal units___________________________ Does the Organization/Group intend to serve alcohol at the event? If yes, please contact the City Alcoholic Beverage Administrator for additional yes instructions.________________________________________________ no Will there be any structures erected at the event? (tents, stages, bleachers, other)_________________________ Please circle other services needed: Barricades Herbies Recycle Containers Fire/EMS Traffic Control Police/Security/Crowd Control used for the musicians and MC Electricity (Please Explain):_____________________________________________________________________________________________ clean and well supplied port a potties Other needs:__________________________________________________________________________________________________________ Application Requirements: 1.) Insurance: The applicant shall furnish a certificate of commercial general liability insurance written through a company with an A.M. Best rating of “A”of better with the minimum coverage of $500,000.00 per occurance, listing City of Georgetown as an additional insured. Note: Acceptable Insurance Certificates must be submitted at least fifteen days before the date of the event, or the event application is subject to being denied. 2.) Indemnification: The applicant agrees to indemnify, defend and hold harmless the City of Georgetown, employees and agents, from all claims, liabilities, losses, damages, expenses, accidents and occurrences (including attorney fees) arising out of, or in connection with, the performance of the agreement, activities associated with the event or arising out of Applicant’s use of the facility, excepting however, all such claims, liabilities, losses, damages, expenses, accidents and occurrences caused by City of Georgetown’s sole negligence or willful misconduct. 3.) If you are interested in having a parade/run/walk, be sure to attach the route with this application. 4.) The approval process takes approx. 4weeks. This includes sending it to the City Council for approval. If additional costs are required (e.g. due to necessary permits or inspections, you will be required to pay for such services prior to issuance of approval. You will be notified by mail of the approval. 5.) Signature of Applicant Organizational Title Date (m/d/y) Please sign and return a copy to: City Clerk’s Office 100 Court Street Georgetown, Ky. 40324  CITY OF GEORGETOWN ORDINANCE NO.19- AN ORDINANCE PROVIDING FOR AND MAKING THE REAL PROPERTY, PERSONAL PROPERTY, MOTOR VEHICLE AND WATERCRAFT TAX LEVY FOR CITY PURPOSES FOR THE FISCAL YEAR BEGINNING JULY 1, 2019 AND ENDING JUNE 30, 2020 INCLUSIVE WHEREAS, the City Council for the City of Georgetown, Kentucky, is required by KRS 92.280 to enact by ordinance each year, a tax levy on all real property, personal property, motor vehicles and watercraft; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF GEORGETOWN KENTUCKY, AS FOLLOWS: SECTION ONE That the following tax levy is hereby made for City purposes for the City of Georgetown, Kentucky, for the fiscal year beginning July 1, 2019 and ending June 30, 2020 inclusive, to wit: For the fiscal year beginning July 1, 2019 and ending June 30, 2020, inclusive, there is hereby made a tax levy of: six point four cents ($0.0640) on each one hundred dollars ($100.00) of assessed real property; six point four cents ($0.0640) on each one hundred dollars ($100.00) of assessed personal property; and, sixteen point eight cents ($0.1680) on each one hundred dollars ($100.00) of assessed motor vehicles and watercraft, which tax proceeds shall be designated to the General Fund for the general operation of City Government. SECTION TWO All matters relating to the payment of the taxes imposed on motor vehicles and watercraft hereunder shall be in accordance with KRS Chapter 134.800 et seq. SECTION THREE That upon all taxes for real property and personal property levied herewith, which are unpaid on January 1, 2020, there shall begin to accrue, attach, and be added from said date, a flat penalty of fifteen percent (15%) onto the total amount of said taxes then due and payable through January 31, 2020; after which, the flat penalty shall be twenty percent (20%). Additionally, tax bills not paid before March 1, 2020 shall have added to them interest at the rate of one percent (1%) per month, or fraction of a month, until said taxes are paid. The penalty and interest as provided herein shall be added to said unpaid taxes and collected by the City Finance Director and/or the City Clerk. Should the real or personal property tax herein become delinquent, the City Financial Officer, the City Clerk and/or the City Attorney are authorized to file suit to collect all delinquent taxes plus court costs and expenses, including a reasonable attorney fee, incurred by reason of the delinquency.  SECTION FOUR If any section, subsection, sentence, clause, or phrase of this ordinance is held unconstitutional or otherwise invalid, such infirmity shall not affect the validity of the remaining portions of this ordinance. SECTION FIVE All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. SECTION SIX This Ordinance shall take effect after its passage and publication according to law. PUBLICLY INTRODUCED AND READ FIRST TIME: September 23, 2019 PUBLICLY READ SECOND TIME AND PASSED: APPROVED: _______________________ Tom Prather, Mayor ATTEST: _________________________ Tracie Hoffman, City Clerk  ORDINANCE NO 19 -_____ AN ORDINANCE AMENDING THE ANNUAL BUDGET ORDINANCE FOR FISCAL YEAR JULY 1, 2019 THROUGH JUNE 30, 2020 SUMMARY GENERAL FUND Prior Year Revenues are increased by $805,336.41. Intergovernmental Revenue is increased by $181,822.84. Building Inspection Expenses are increased by $1,490. Police Expenses are increased by $31,028.71. Fire Expenses are increased by $47,141. Dispatch Expenses are increased by $347,155.67. Public Works Expenses are increased by $131,369. City Engineer Expenses are increased by $21,200. Interlocal Expenses are increased by $15,000. Transfers Out are increased by $327,774.86. Capital Expenses are increased by $65,000. BUSINESS PARK FUND Prior Year Revenues are decreased by $1,082,341.50. Intergovernmental Revenues are increased by $250,000. Business Park Expenses are decreased by $832,341.50. MAP FUND Prior Year Revenues are increased by $570,972.43. Expenses are increased by $570,972.43. LGEA FUND Prior Year Revenues are increased by $76,057.96. Expenses are increased by $76,057.96. DRUG FUND Prior Year Revenues are increased by $1,489.10. State Expenses are increased by $1,249.09. Federal Expenses are increased by $240.01. GRANT FUND Prior Year Revenues are increased by $8,747.99. Federal Grant Revenues are decreased by $9,277.19. State Grant Revenues are decreased by $238,224. Other Revenues are increased by $182. Police Department Expenses are increased by $48,755.50. Capital Expenses are decreased by $287,326.70. ENVIRONMENTAL SERVICES FUND Intergovernmental Revenues are increased by $475. Transfers In are increased by $327,402.36. Sanitation Expenses are increased by $7,450. Recycling Expenses are increased by $950. Storm Water Expenses are increased by $327,402.36. CEMETERY OPERATING FUND Intergovernmental Revenues are increased by $372.50. Transfers In are increased by $372.50. Cemetery Operating Expenses are increased by $745. CAPITAL PROJECTS FUND Prior Year Revenues are decreased by $1,201,041.17. Intergovernmental Revenues are decreased by $1,323,195.50. Capital Expenses are decreased by $2,524,236.67. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. This ordinance shall take effect after its passage and publication according to law. The full text of Ordinance 19 -_____ is available for examination in the City Clerk’s Office, 100 North Court Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov. PUBLICLY INTRODUCED AND READ FIRST TIME: September 9, 2019 PUBLICLY READ SECOND TIME AND PASSED: ________ _______ APPROVED: ___________________________________ Tom Prather, Mayor ATTEST: ___________________________________ Tracie Hoffman, City Clerk I, Devon Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify the foregoing Summary of Ordinance 19 -_____, of the City of Georgetown, Kentucky, was prepared in accordance with the requirements of KRS 83A.060(9), and is a true and accurate summary of the contents of said Ordinance. ______________________________ Devon Golden, City Attorney City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor 19 - _____ SEPTEMBER 23, 2019 AN ORDER APPROVING THE PURCHASE OF FORENSIC EQUIPMENT AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, Forensic Equipment is necessary for surveying, imaging, and 3D scanning to provide forensic collision reconstruction at major/fatal collision scenes; and, WHEREAS, the City issued an Invitation to Bid and Precision Products was the sole bidder meeting specifications at $59,995; and, WHEREAS, the funds for this purchase will come from the Police Department’s Drug Forfeiture Fund; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the purchase of Forensic Equipment from Precision Products in the amount of $59,995, a quote for which is attached hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant documents. PASSED AND APPROVED, this September 23, 2019. __________________________________ Tom Prather, Mayor ATTEST: Tracie Hoffman, City Clerk 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE  INVITATION TO BID FORENSIC PACKAGE BID OPENING: MONDAY, SEPTEMBER 16, 2019 AT 2:00 PM BIDDER RESPONSE FORM BID AMOUNT: $ 59,995.00 NAME OF FIRM: Precision Products, LLC ADDRESS: 1420 Hugh Avenue Louisville, KY 40213 NAME (Type or Print): Robert J. Gassman TELEPHONE: 502-553-1908 EMAIL: rob@yourprecision.com  Authorized Signature: Date: September 13, 2019  Signature certifies the proposed solution and services meet all requirements outlined in this bid proposal and the vendor will comply with all specified requirements unless exceptions are noted below. Bidder Acknowledges receipt of Addendum as noted: (mark N/A if none) # N/A Dated # Dated # Dated Sub-Contractor / Supplier Contract Amount $ $ $ $ Check here and attach additional sheet for additional Sub-Contractors / Suppliers. Page 9 of 14  INVITATION TO BID FORENSIC PACKAGE BID OPENING: MONDAY, SEPTEMBER 16, 2019 AT 2:00 PM EXCEPTIONS TO SPECIFICATIONS AND/OR COMMENTS Warranty information and pricing for equipment: Trimble SX10 includes standard 2-yr warranty; warranty is $3,990.00 each year thereafter Trimble T10 Tablet includes standard 3-yr warranty; warranty is $335.00 each year thereafter Trimble Realworks software includes 1-yr warranty; warranty is $659.00 each year thereafter Trimble Reveal software includes 1-yr warranty; warranty is $1,289.00 each year thereafter Sales & Service Support will be provided through locations located at 1275 Industry Road, Lexington, KY 40505, and 1420 Hugh Avenue, Louisville, KY 40213 Included is up to 2 days of on-site equipment training by Precision Products. Software training is available through IPTM.ORG Page 10 of 14  PRECISION PRODUCTS QUOTATION Contact Name: Robert Swanigan Organization: Georgetown Police Department Address: 550 Bourbon Street City, State, Zip: Georgetown, KY 40324 Cell: Adam Miller Cell: 502-649-6709 Office: 502-863-7826 1420 Hugh Avenue Fax: 502-473-1900 Fax: Louisville, KY 40213 Email: adam@yourprecision.com E-Mail: robert.swanigan@georgetownpolice.org Precision Products is Trimble SX10 Forensic Package DATE March 6, 2019 pleased to quote: Item Part No. Description Qty Unit Price Ext. Price 1 FOR-01-SX10-02 Trimble SX10 Forensic Package 1 $59,995.00 $59,995.00 2 Package Includes: 3 SX10-100-00 Instrument - Trimble SX10 1" Scanning Total Station 1 4 114052-10 Trimble T10 Tablet, 2.4GHz Spread-spectrum radio (Americas) 1 5 90553-TR Tripod - Dual Clamp Tri-Max with Trimble Logos 1 6 114121 Pole mount, T10 Tablet, w. quick release 1 7 51003007 Rod - Trimble standard telescopic rod 2,6m 1 8 571126286 Rod - Bipod for Range Pole (GDM/GTR/ATS) 1 9 SLSU-S2016-3 Robotic power kit 1 10 101070-02 2X Dual Slot charger kit with power supply. No power cord. 1 11 58128001 Prism - 360 Prism including height adapter to standard rod, prism const: 0.002m 1 12 FOR-03-TRWFX-01 Trimble RealWorks Forensics point cloud software w/ dongle license 1 13 FOR-02-TFC Trimble Forensics Capture 1 14 FOR-03-ADVLSM-02 Trimble Forensic Reveal ADV.w/Scanning Mod. (dongle) 1 $7,990.00 included 15 *SV Precision Products Q2 Promo Discount Sub Total: $59,995.00 Optional Equipment Total: Pre-Tax Total: $59,995.00 Optional Equipment & Accessories Item Part No. Description Qty Unit Price Ext. Price A B C D Additional This quote also includes on-site equipment training, up to 2 days, by Precision Notes: Products NOTES: * All sales are subject to customer's acceptance of Precision Products' standard Terms & Conditions as indicated by signature below. * Quotation is valid for fourteen (14) business days and subject to product inventory and/or availability. * Pricing shown above does not include any applicable sales taxes and/or shipping costs, all of which is the customer's responsibility. * Standard warranty on new equipment is 2 years for Robotics Equipment and 1 year for GNSS and Data Collectors. Precision Products is a factory-authorized service center for these products. No standard warranty is offered for demo and/or used equipment. * Payment Terms: Dependent upon package configuration. Financing options may be available; consult me for details. * Please contact me if you have other questions or need additional information. Thank you for the opportunity to present this proposal! Customer P.O. # Signature (Authorized Person, Georgetown Police Department) Date Precision Products, LLC Adam Miller Signature (Adam Miller, Precision Products) Date Email: adam@yourprecision.com  PRECISION PRODUCTS QUOTATION TERMS & CONDITIONS OF SALE OR RENTAL This Terms and Conditions of Sale or Rental (“Agreement”) applies to the undersigned customer’s (“Customer”) purchase or lease of goods, equipment or products (“Product” or “Products”) from Precision Products, LLC, a Kentucky limited liability company (“Precision”), as designated on the associated order ticket (the “Sales Order”). 1. SCOPE AND PRICE QUOTES. Every Sales Order placed with Precision is conditioned on and confirms Customer’s acceptance of these terms and conditions. The terms and conditions set forth herein apply to any other transactions between Customer and Precision in which a written Sales Order and/or Agreement fail to be signed. Written price quotes by Precision will remain open for acceptance for the number of days stated in the price quote. Unwritten price quotes shall not be binding on Precision. 2. DELIVERY. Precision’s delivery dates are approximate. Precision will maintain delivery schedules as closely as possible, but all advance shipping dates are best estimates only. Precision will not be liable for delays in delivery, nor shall Precision be liable for other defaults in performance which arise from causes beyond Precision’s control, including, without limitation, force majeure events. Precision assumes no liability for loss or consequential damages due to delivery delays. Unless otherwise stipulated by the parties, delivery of the Products to the Customer or Products returned to Precision shall be made FOB Destination. The Customer has the duty to inspect all Products, including any special order configurations, upon delivery or pick-up. 3. CREDIT AND SECURITY AGREEMENT. All Customer purchases must be paid in cash, unless an authorized Precision representative authorizes a credit sale in writing. If credit is extended to Customer, payment terms shall be in accordance with the Sales Order and in no case will be longer than net twenty (20) days from invoice. Precision may extend or deny credit to Customer, in the sole and absolute discretion of Precision. If Customer desires payment terms from Precision, it agrees to fully and truthfully execute Precision’s Credit Application. In connection with the extension of credit, Precision may require one or more of the following to secure payment: a security deposit, delivery of an irrevocable letter of credit, and personal guaranty(s). This Agreement and the Sales Order create a purchase money security interest in the Products and shall constitute a security agreement for all purposes under the Uniform Commercial Code. Precision retains a purchase money security interest in the Products, including all additions, accessions, and accessories to and replacements thereof, to secure performance of all Customer’s financial obligations. Precision is authorized to file a financing statement or any additional documents necessary to perfect its purchase money security interest in said Products. If Precision approves credit for a particular Sales Order, it does not require that Precision extend credit for subsequent Sales Orders. 4. CUSTOMER PAYMENTS; INTEREST CHARGE. All payments must be in U.S. currency. No discount will be granted for advance payment. Precision shall be entitled to set-off, offset and deduction for prior debt balances in Customer’s account. Customer shall not withhold or set off from any amounts due to Precision for any amounts claimed to be owed by Precision to the Customer for any reason whatsoever. If total payment is not made on or before the specified due date, the Customer agrees to pay service charges on all overdue sums owing to Precision at the rate of one percent (1%) per month until the date on which payment is made in full. 5. TAXES. Prices do not include foreign or domestic sales, use, excise or similar taxes. Consequently, in addition to prices specified herein, the amount of any present or future sales, use, excise or other general or specific tax, import or export tariffs, duties or penalties or other governmental charges fixed or imposed by any lawful authority(s) upon or applicable to the production, sale, shipment, delivery, rental or use of the Products sold hereunder shall be added to the price and be paid by the Customer, or in lieu thereof, Customer shall provide Precision with a tax exemption certificate acceptable to the taxing authorities. If any such tax is paid by Precision, Customer shall reimburse Precision upon presentation of invoice. 6. CANCELLATION. Cancellation of all or part of a Sales Order through no fault of Precision will only be permitted if such cancellation is signed by an authorized Precision representative, which cancellation may be granted in the sole and absolute discretion of Precision. Under no circumstances shall a cancellation be permitted if received less than 30 days before the scheduled delivery date. If cancellation is agreed to by Precision, the Customer may be subject to a charge for any special work performed. 7. RETURNS. No Product may be return without Precision’s prior written consent, which consent may be withheld by Precision in its sole discretion. No returns will be accepted for special order Products. Returns must be shipped prepaid by the Customer in the original boxes and packaging materials, unless otherwise approved by an authorized Precision employee. Customer must enclose a packing slip or note containing his name, address, phone number and description of the problem with any returns. All returns are subject to a minimum fifteen percent (15%) restocking charge. Freight and transportation charges for returned Products shall be the responsibility of the Customer. 8. OPERATIONAL AND SAFETY RESPONSIBILITY. The Customer is required to completely read and understand all operational guidelines and safety warnings provided by the manufacturer. The Customer agrees to rely upon the manufacturer’s customer service departments, websites, social media, and other manufacturer literature for purposes of training, instruction and operating. Precision only provides limited initial training with respect to the Products. Precision may provide more extensive training, performed on a fee basis. Additionally, Customer must read the Product specifications and limitations prior to purchase. The Customer, and not Precision, bears the risk that a Product does not satisfy the Customer’s specific expectations or demands. Any calibration of a Product is guaranteed to be within manufacturer specifications as of the time a Product leaves Precision. The Customer assumes the responsibility to maintain the calibration accuracy thereafter and releases Precision of all liability if the calibration is disturbed. 9. WARRANTY DISCLAIMER; LIMITATION OF LIABILITY. Precision does not provide any express or implied warranties for the Products. The Customer shall look to the manufacturer’s warranty policy as specified in the sales literature and/or in the instruction manual in effect at time the order is placed. THE FOREGOING STATES PRECISION’S ENTIRE LIABILITY, AND CUSTOMER’S EXCLUSIVE REMEDIES, RELATING TO THE USE OR PERFORMANCE OF THE PRODUCTS. EXCEPT AS OTHERWISE EXPRESSLY PROVIDED HEREIN, THE PRODUCT, ACCOMPANYING DOCUMENTATION AND MATERIALS ARE PROVIDED “AS-IS” AND WITHOUT EXPRESS OR IMPLIED WARRANTY OF ANY KIND BY PRECISION, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NONINFRINGEMENT. Precision’s liability is limited to servicing or adjusting any returned Products and replacement of any defective parts during the manufacturer’s warranty period. Precision shall not be responsible, obligated, or liable for any injury or damage resulting from an application or use of the Products, either singly or in combination with other products. PRECISION SHALL NOT BE LIABLE FOR DAMAGES, INCLUDING BUT NOT LIMITED TO INCIDENTAL, CONSEQUENTIAL, INDIRECT OR SPECIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE PRODUCTS OR ARISING OUT OF ACCEPTANCE OF THE SALES ORDER. 10. ATTORNEYS FEES; INDEMNIFICATION. If suit or other proceedings shall be brought against the Customer for recovery of the purchase price or any unpaid balance or the breach by Customer of any term of this Agreement, Customer shall pay to Precision, in addition to any damages provided by law, reasonable attorneys’ fees and costs of collection. Customer agrees to indemnify and hold Precision harmless from and against any and all causes of action, claims, damages, charges, complaints, liabilities, obligations, costs, losses, debts, and expenses suffered by it which directly or indirectly result from, relate to, arise out of, or are attributable to: (a) any inaccuracy in any representation or breach of any warranty contained herein by Customer; (b) any failure by Customer to perform or observe, or to have performed or observed, in full, any covenant, agreement or condition to be performed or observed by it under this Agreement; or (c) any unauthorized use of, or changes to, the Products. 11. RENTAL TERMS. If the Customer is renting Products from Precision: (a) the first month’s rent and security deposit shall be due in advance or at time of delivery, and subsequent rental payments are due in full on the first day of each monthly rental period; (b) the Customer bears the risk of loss/damage to the rented Products beginning with the time of delivery and ending at the time the Products are returned to Precision; (c) the Customer shall carefully inspect the rented Products at time of delivery or pick-up and agrees to inform Precision of any damages or performance issues with the rented Products at the time of return to Precision; (d) the Customer shall keep the Products insured in an amount equal to the value stated on the Sales Order; (e) title to the Products shall at all times remain with Precision; (f) if the Customer breaches any provision of this Agreement, Precision reserves the right to terminate the rental agreement and recover the Products at any time, including the right to enter the Customer’s premises; (g) the Customer shall use the Products in compliance with all manufacturer instructions and agrees to carefully read and abide by all safety warnings; (h) the Customer shall not make any modifications to the Products; and (i) if the Customer has rented a GPS unit, it agrees to use the related data device provided by Precision to stream data only directly related to the GPS. Any data used to connect to another device will be charged to Customer at the cellular carrier’s then current rate. 12. PRODUCT MODELS AND SPECIFICATIONS. The goods offered by the manufacturers represented by Precision change from time to time and Precision may not carry all manufacturer goods at all times. Customer acknowledges that models may be discontinued at any time without prior notice and replacement parts may not always be or remain available. Precision has no obligation to retain previous offerings or to incorporate modifications to Products sold previously. 13. USE OF DATA. Customer shall treat as confidential all drawings and data submitted by Precision pertaining to price, size, and design. Customer shall not give or show such drawings or data to others under any circumstances, unless specifically approved by an authorized Precision employee. All such drawings and data shall remain Precision’s property. 14. NOTICE. Any notice sent to Precision shall be sent to Precision Products, 1420 Hugh Ave, Louisville, Kentucky 40213. Precision shall provide notice to the Customer at the address listed on the Sales Order. 15. GENERAL. This Agreement and the Sales Order shall be governed by and construed in accordance with and governed by the law of the state of Precision’s accepting office, as if it were executed and performed entirely within the State of Precision’s accepting office and shall be construed to be between merchants. Any assignment of the Agreement and Sales Order or any rights or obligations thereunder by Customer without the prior written consent of Precision shall be void. Except as expressly provided to the contrary in writing, the provisions of the agreement between Customer and Precision are for the benefit of the parties hereto and not for any other person. No waiver by Precision of any breach of any provision of the Agreement or Sales Order will constitute a waiver of any other breach. The terms and conditions set forth herein and in the Sales Order contain all the representations, stipulations, warranties, agreements and understandings with respect to the subject matter of the agreement between the Customer and Precision, and its execution has not been induced by any representation, stipulation, warranty, agreement or understanding (including any course of prior dealings between the parties hereto) of any kind other than those set forth above. No waiver, modification, or addition to these terms and conditions, or any assignment of Customer’s rights or obligations hereunder, shall be valid or binding on Precision unless in writing and signed by an authorized Precision representative. A Sales Order may not be modified except in writing by an authorized employee. Precision reserves the right to correct clerical errors.  City Council Members City Council Members Polly Singer Eardley Mark Showalter David Lusby Todd Stone Tammy Lusby Mitchell Connie Tackett Karen Tingle-Sames Marvin Thompson Tom Prather, Mayor MUNICIPAL ORDER 19 -_______ September 23, 2019 AN ORDER APPROVING CHANGE ORDERS FOR THE 700/800 MHz P25 RADIO NETWORK PROJECT AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the original contract with AMK Services, LLC was approved at a cost of $9,472,284.00, plus a contingency of $800,645.45, yielding a total cost of $10,272,929.40; and, WHEREAS, Change Orders 1-7 and 9 totaled $622,061.40, left a contingency budget of $178,584.05 and brought the total contract value up to $10,094,345.40; and, WHEREAS, Change Order 8, mistakenly omitted from a previous Municipal Order, provides for the installation of microwave links, increases the project cost by $101,634.00; and, WHEREAS, Change Order 10, alters the project schedule due to weather delays and a change in site plans, results in no cost change; and, WHEREAS, Change Order 11, captures the additional time and expenses allocated to the initially intended site, credited with work that has since been deleted from the plans, increases the project cost by $1,531.00; and, WHEREAS, Change Order 12, provides for completion of a power audit and various other power-related services, increases the project cost by $8,800.00; and, WHEREAS, these Change Orders, in the total amount of $111,965.00, leave a contingency budget of $66,619.05 for the remainder of this project and bring the current contract value up to $10,206,310.40; NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the Change Orders from AMK Services, LLC for the 700/800 MHz P25 Radio Network Project, in the total amount of $111,965.00, copies of which are attached hereto and incorporated herein by reference, are hereby approved, and the Mayor is authorized to sign all relevant documents. 100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE PASSED AND APPROVED, this September 23, 2019. __________________________________ Tom Prather, Mayor ATTEST: ____________________________ Tracie Hoffman, City Clerk 100 Court Street • Box 677 • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 867-3826 EOE  Change Order 10 Schedule Change Approval Form Project Georgetown/Scott County, KY P25 Date 8/20/19 Customer Georgetown/Scott County 911/EMA Phone Contractor PM Tracy Stamper Phone (740) 975-1896 This change order includes the following: North Site Land purchase and weather delays Pricing Description Price This change order includes the following- $0.00  Schedule change due to north site (Castle Black) land purchase- Deed was signed on April 29, 2019  Weather delays that held up shelter deliveries and outdoor work, could not get cranes and trucks into site locations. Original Contract Value $9,472,284.00 CO#1 Value – Lancaster Conduit $28,948.00 CO#2 Value - Sadieville Site Improvement $64,801.00 CO#3 Value – North Site (Was Stubbs Lane)- This will be a credit $441,358.000 CO#4 Value – Schedule Change 00.00 CO#5 Value – GMWSS Coax Move – This should be a credit $7,762.00 CO#6 Value – Furniture Upgrade $1,050.00 CO#7 Value – Zetron Additional $26,897.40 CO#8 Value – UK Microwave Link $101,634.00 CO#9 Value – Lancaster Coral $51,245.00 CO#10 Value – Schedule Change- North Site (Castle Black) and Weather Delays $0.00 Current Contract Value $10,195,979.40 10,015,153.0 Approval/Acceptance Georgetown/Scott County, KY Date AMK Services Date Change Order #10 - Page 1 of 1  Change Order 11 Castle Black Additional Costs Approval Form Project Georgetown/Scott County, KY P25 Date 8/20/19 Customer Georgetown/Scott County 911/EMA Phone Contractor PM Tracy Stamper Phone (740) 975-1896 This change order includes the following: Additional costs for Castle Black Pricing Description Price This Change Order includes the following- $1531.00  Microwave Licensing ($3038.50)  Additional Diplexer for Microwave equipment ($850.00)  Additional FCC Coordination ($4792.50)  Costs incurred for AMK Site/Project Management at Stubbs Lane ($9000.00) o Lease Exhibit Site Walk - Oct. 2018 o Meetings with Mr. Glass - Nov. 2018 o Meetings for Lease Review - January 2019 o Engineering effort to create microwave path and RF coverage analysis o Site Walks  Additional costs for Contractor Site Surveys and Design ($9600) o Lease Exhibits o Site Walks  Credit for Stubbs Lane Additional work that was going to need to be completed if City/County went with that piece of property (-$26,600). This amount was approved as part of change order #3. Original Contract Value $9,472,284.00 CO#1 Value – Lancaster Conduit $28,948.00 CO#2 Value - Sadieville Site Improvement $64,801.00 CO#3 Value – North Site (Was Stubbs Lane) $441,358.000 CO#4 Value – Schedule Change 00.00 CO#5 Value – GMWSS Coax Move – This should be a credit $7,762.00 CO#6 Value – Furniture Upgrade $1,050.00 CO#7 Value – Zetron Additional $26,897.40 CO#8 Value – UK Microwave Link $101,634.00 CO#9 Value – Lancaster Coral $51,245.00 CO#10 Value – Schedule Change- North Site (Castle Black) and Weather Delays $0.00 CO#11 Value – Castle Black Additional Costs $1531.00 Current Contract Value $10,197,510.40 10,015,153.0 Approval/Acceptance Georgetown/Scott County, KY Date Change Order #11 - Page 1 of 1 AMK Services Date Change Order #11 - Page 2 of 1  Change Order 12 Power Audit, Utility Service Change, Power Move, Structural Sadieville, Credit for Burton Pike and EMA Stoop Costs Approval Form Project Georgetown/Scott County, KY P25 Date 8/20/19 Customer Georgetown/Scott County 911/EMA Phone Contractor PM Tracy Stamper Phone (740) 975-1896 This change order includes the following: EMA Power Audit, Lancaster Utility Service Change, GMWSS Power Move to New Shelter, Structural for Sadieville, credit for Burton Pike and credit for EMA stoop. Pricing Description Price This change order includes the following- $8800.00  Power audit at EMA and 911 ($5150).  Utility service change at the Lancaster site ($3035)- KU approved the original pole location where the existing H-Frame is located. After running conduit and getting everything over to where KU approved, KU came back and moved the pole location outside of the fence. Had to run new conduit and pull new cable to new location.  GMWSS Power move ($3615)- Labor and materials to trench from the existing GMWSS equipment to the new shelter so GMWSS can utilize power from the new shelter for their equipment.  2nd structural for the Sadieville tower ($5,500). This includes the structural and engineering cost to re-map the tower and hours it took working with the broadband company to aquire correct antenna information.  Credit for not having to decommission the Burton Pike Tower (-$4000). Tower is being used and could not be decommissioned. It is no longer part of AMK’s contract or responsibility and is the County’s responsibility for maintenance and service.  Credit for the stoop at the EMA shelter (-$4500). Original Contract Value $9,472,284.00 CO#1 Value – Lancaster Conduit $28,948.00 CO#2 Value - Sadieville Site Improvement $64,801.00 CO#3 Value – North Site (Was Stubbs Lane) $441,358.00 CO#4 Value – Schedule Change $0.00 CO#5 Value – GMWSS Coax Move – This should be a credit $7,762.00 CO#6 Value – Furniture Upgrade $1,050.00 CO#7 Value – Zetron Additional $26,897.40 CO#8 Value – UK Microwave Link $101,634.00 CO#9 Value – Lancaster Coral $51,245.00 CO#10 Value – Schedule Change- North Site (Castle Black) and Weather Delays $0.00 CO#11 Value – Castle Black Additional Costs $1531.00 CO#12 Value – EMA Power Audit, Lancaster Utility Service Change, GMWSS Power Move to $8800.00 New Shelter, Structural for Sadieville, credit for Burton Pike and credit for EMA stoop Current Contract Value $10,206,310.40 10,015,153.0 Change Order #12 - Page 1 of 1 Approval/Acceptance Georgetown/Scott County, KY Date AMK Services Date Change Order #12 - Page 2 of 1