City Council
Regular MeetingGeorgetown, KY · July 27, 2020
Agenda
City Council
City Council
Members
Members
Polly Singer Eardley
Mark Showalter
David Lusby
Todd Stone
Tammy Lusby
Connie Tackett
Mitchell
Marvin Thompson
Karen Tingle-Sames
Tom Prather, Mayor
Georgetown City Council Special Meeting
July 27, 2020
6:00 pm
AGENDA
* Per KRS 61.826, this meeting is a video teleconference meeting. Members of the Council have the option to
participate in person or via “Zoom.” Per Senate Bill 150, Council Members without video access may
participate via audio teleconference. The meeting will be hosted from City Hall, 100 North Court Street,
Georgetown, KY 40324.
Per Kentucky Attorney General Opinion 20-05 and Senate Bill 150, public attendance will not be permitted
at this meeting because, due to the highly contagious nature of COVID-19, it is not feasible for the City to
provide a central physical location for public viewing. This meeting will be broadcast live through the City of
Georgetown’s YouTube page (www.youtube.com/c/cityofgeorgetownky) and the City’s PEG Channel - 376.
1. Call to Order
2. Roll Call
3. Approval of Minutes
4. Receipt of Check Register
5. Public Comments
6. Mayor’s Comments
7. GMWSS
a) Approval of Purchase Order to ESRI
b) Approval of Purchase Order to Sturgill, Turner, Barker & Moloney
c) Approval of Purchase Order to Hexagon Technologies Inc.
d) Approval of Purchase Order to GRW Engineers, Inc.
e) Approval of 5th Amendment to Water Tank Option/Lease Agreement – New Cingular Wireless
8. City Engineer – Municipal Order Approving FY 2020-2021 Concrete Bid
9. City Attorney
a) Municipal Order Approving Amendment #2 to Hazen and Sawyer Contract
b) First Reading of Ordinance Providing Appeals to GSCRC – Sponsors David Lusby and Connie Tackett
10. Council Comments
11. Adjourn
Georgetown City Council Special Meeting
Minutes of 07/13/2019 Page 1 of 2
Georgetown City Council Special Meeting
July 13, 2020
6:00 pm
The meeting of the Georgetown City Council was called to order by Tom Prather.
All members being present, Councilmember Thompson led the pledge after a moment of
silence.
1. Minutes
A motion was made by Councilmember Tackett and seconded by Councilmember
Singer Eardley to approve the minutes from the Special City Council meeting July
13, 2020. The motion was unanimously approved.
2. Acknowledgement Receipt of Check Register
Mayor Prather requested that council acknowledge receipt of the check register.
Council members all acknowledged such receipt.
3. Mayor’s Comments
Executive Order approving the reappointment of James Stone to the Georgetown -
Scott County Planning Commission. A motion for approval was made by
Councilmember Lusby and seconded by Councilmember Tackett. The motion was
unanimously approved.
4. GMWSS
a) Approval of purchase order to Lagco in the amount of $620.094.00 A motion
for approval was made by Councilmember Stone and seconded by
Councilmember Thompson. The motion was unanimously approved.
b) Approval of contract with Picture Perfect Lawn and Landscape. Motion for
approval was made by Councilmember Showalter and seconded by
Councilmember Stone. The motion was unanimously approved.
5. Finance
Resolution allowing digital check signatures. A motion for approval was made by
Councilmember Lusby and seconded by Councilmember Tackett. The motion was
unanimously approved.
6. City Engineer
a) Municipal Order Approving FY 2020-2021 Contract for Asphalt and Stone
Materials. A motion for approval was made by Councilmember Tackett and
seconded by Councilmember Stone. The motion was unanimously approved.
b) Municipal Order Approving FY 2020-2021 Contract for Asphalt Construction.
A motion for approval was made by Councilmember Tackett and seconded by
Councilmember Stone. The motion was unanimously approved.
c) Municipal Order Approving FY 2020-2021 Contract for Pavement Markings A
motion for approval was made by Councilmember Tackett and seconded by
Councilmember Stone. The motion was unanimously approved
Georgetown City Council Special Meeting
Minutes of 07/13/2019 Page 2 of 2
7. Fire Department
a) Municipal Order approving uniform bid. A motion for approval was made by
Councilmember Thompson and seconded by Councilmember Singer Eardley.
The motion was unanimously approved.
b) Municipal Order Approving Contract for Firefighter Physicals. A motion for
approval was made by Councilmember Tackett and seconded by Councilmember
Singer Eardley. The motion was unanimously approved.
8. Police Department
Resolution Approving an Interlocal Agreement for Bluegrass Regional Radio
Network. A motion for approval was made by Councilmember Stone and seconded
by Councilmember Lusby. The motion was unanimously approved.
There being no further business Mayor Prather adjourned the meeting.
APPROVED
______________________________
Tom Prather, Mayor
ATTESTED BY:
_________________________________
Tracie Hoffman, City Clerk-Treasurer
Georgetown, City of
Check Report by Check Number
Banks: All Check Dates: 7/13/2020 to 7/31/2020
Payment Method: Checks, ACH, EFT As Of Check Cashed Date: 1/1/1900 to 7/31/2020
Vendors: 10THPLAN to zWOODFEXC Include Voids: No
Checks: All Check Status: Cashed And Outstanding
Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount
Bank: 1C - CENTRAL BANK & TRUST
0000107644 07/17/2020 BIREFUND Rodney Roark Check Outstanding $0.00 $90.00
0000107645 07/17/2020 AMENHOUS AMEN HOUSE Check Outstanding $0.00 $9,000.00
0000107646 07/17/2020 ATT AT&T Check Outstanding $0.00 $98.88
0000107647 07/17/2020 AUTOZONE AUTOZONE INC Check Outstanding $0.00 $35.66
0000107648 07/17/2020 BELLENGINEERIN BELL ENGINEERING Check Outstanding $0.00 $3,800.00
0000107649 07/17/2020 BOUNDTREE BOUND TREE MEDICAL, LLC Check Outstanding $0.00 $270.32
0000107650 07/17/2020 BYPASSRE BYPASS RENTAL CENTER Check Outstanding $0.00 $323.00
0000107651 07/17/2020 CAREHERE CARE HERE LLC Check Outstanding $0.00 $5,561.27
0000107652 07/17/2020 CASA CASA OF LEXINGTON Check Outstanding $0.00 $10,000.00
0000107653 07/17/2020 CDWG CDW GOVERNMENT INC. Check Outstanding $0.00 $168.00
0000107654 07/17/2020 CELLEBRI CELLEBRITE USA CORP Check Outstanding $0.00 $3,700.00
0000107655 07/17/2020 CLERK Ruby Tuesday Check Outstanding $0.00 $825.00
0000107656 07/17/2020 CLERK Kentucky State Treasurer Check Outstanding $0.00 $201.60
0000107657 07/17/2020 CLERK Republic Bank & Trust Check Outstanding $0.00 $80.77
0000107658 07/17/2020 CODEADMI CODE ADMIN. ASSOC. OF KY Check Outstanding $0.00 $25.00
0000107659 07/17/2020 SCHOSPHOUSE ELIZABETH'S VILLAGE Check Outstanding $0.00 $4,500.00
0000107660 07/17/2020 EMPLOYEEREIMB COLE CENTNER Check Outstanding $0.00 $63.13
0000107661 07/17/2020 EMPLOYEEREIMB Devon Golden - EMPLOYEE REIMBURSEM Check Outstanding $0.00 $22.00
0000107662 07/17/2020 EMPLOYEEREIMB CHRISTIAN SQUIRES Check Outstanding $0.00 $15.88
0000107663 07/17/2020 EMPLOYEEREIMB CHRISTIAN SQUIRES Check Outstanding $0.00 $29.99
0000107664 07/17/2020 FLEETPRI FLEETPRIDE INC. Check Outstanding $0.00 $388.23
0000107665 07/17/2020 GTSCMUSE G.T. / S.C. MUSEUM Check Outstanding $0.00 $11,250.00
0000107666 07/17/2020 GTSCPLAN GEO/SC PLANNING COMM. Check Outstanding $0.00 $131,162.00
0000107667 07/17/2020 GTPARKSR GEORGETOWN PARKS & REC. Check Outstanding $0.00 $103,734.25
0000107668 07/17/2020 GTSCTOUR GEORGETOWN/SCOTT COUNTY TOURIS Check Outstanding $0.00 $20,000.00
0000107669 07/17/2020 GLOBALSU GLOBAL SUPPLY & FLOOR EQUIPMENT Check Outstanding $0.00 $35.00
0000107670 07/17/2020 GTSCAIRP GT/SC REGIONAL AIRPORT Check Outstanding $0.00 $13,500.00
0000107671 07/17/2020 GTSCSENI GT/SC SENIOR CITIZENS Check Outstanding $0.00 $7,275.00
0000107672 07/17/2020 HABITATF HABITAT FOR HUMANITY Check Outstanding $0.00 $4,050.00
0000107673 07/17/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $1,498.70
0000107674 07/17/2020 OFFUTTHARRY HARRY OFFUTT Check Outstanding $0.00 $200.00
0000107675 07/17/2020 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $147.25
0000107676 07/17/2020 HURSTOFF HURST OFFICE SUPP. LLC Check Outstanding $0.00 $180.97
0000107677 07/17/2020 INSIGHTP INSIGHT PUBLIC SECTOR Check Outstanding $0.00 $2,983.54
0000107678 07/17/2020 INTEGRATED INTEGRATED ENGINEERING, PLLC Check Outstanding $0.00 $17,232.25
7/24/2020 3:40 PM Page 1 of 3 V.4.6
As Of Check Cashed Date: 1/1/1900 to 7/31/2020
Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount
0000107679 07/17/2020 KLCINSUR KENTUCKY LEAGUE OF CITIES Check Outstanding $0.00 $607,982.17
0000107680 07/17/2020 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $77.40
0000107681 07/17/2020 KKAUTODE KK AUTO DETAILING Check Outstanding $0.00 $125.00
0000107682 07/17/2020 KYDEFLOA KY EMPLOYEES DEFF COMP Check Outstanding $0.00 $7,558.00
0000107683 07/17/2020 LEGALSHI LEGAL SHIELD Check Outstanding $0.00 $263.21
0000107684 07/17/2020 LEXCOFFE LEXINGTON COFFEE & TEA CO Check Outstanding $0.00 $25.00
0000107685 07/17/2020 MEADETRACTOR MEADE TRACTOR Check Outstanding $0.00 $339.95
0000107686 07/17/2020 NARCFORCE NARC FORCE LLC Check Outstanding $0.00 $590.00
0000107687 07/17/2020 NEWWAYBOOT NATIONAL WORKWEAR, INC Check Outstanding $0.00 $2,876.81
0000107688 07/17/2020 NURSING NURSING HOME OMBUDSMAN AGENCY Check Outstanding $0.00 $684.00
0000107689 07/17/2020 ORKINPES ORKIN PEST CONTROL Check Outstanding $0.00 $883.80
0000107690 07/17/2020 PURCHASE PURCHASE POWER Check Outstanding $0.00 $138.41
0000107691 07/17/2020 QUILL QUILL Check Outstanding $0.00 $890.32
0000107692 07/17/2020 RAJFLEET RAJ FLEET SERVICES, LLC Check Outstanding $0.00 $319.10
0000107693 07/17/2020 SSTIRELE S & S TRUCK TIRE CENTER Check Outstanding $0.00 $257.64
0000107694 07/17/2020 SCUNITED SCOTT CO. UNITED INC. Check Outstanding $0.00 $20,000.00
0000107695 07/17/2020 SCEDUCAT SCOTT EDUCATION AND COMMUNITY F Check Outstanding $0.00 $4,500.00
0000107696 07/17/2020 SITESUPP SITE SUPPLY Check Outstanding $0.00 $187.54
0000107697 07/17/2020 TAMMYSTS TAMMY'S T-SHIRTS Check Outstanding $0.00 $1,913.50
0000107698 07/17/2020 TENSTREET TENSTREET, LLC Check Outstanding $0.00 $285.00
0000107699 07/17/2020 GATHERING THE GATHERING PLACE Check Outstanding $0.00 $9,000.00
0000107700 07/17/2020 TRANSFORMSCO TRANSFORM SCOTT COUNTY Check Outstanding $0.00 $4,500.00
0000107701 07/17/2020 WARDHALL WARD HALL PRESERVATION FOUNDATI Check Outstanding $0.00 $4,500.00
0000107702 07/17/2020 WEXFLEET WEX BANK Check Outstanding $0.00 $33,247.65
0000107703 07/17/2020 WOODFORD WOODFORD OIL COMPANY Check Outstanding $0.00 $102.00
0000107704 07/24/2020 AZTOWING A & Z TOWING & RECOVERING Check Outstanding $0.00 $180.00
0000107705 07/24/2020 ATTKY AT&T Check Outstanding $0.00 $964.88
0000107706 07/24/2020 AUTOZONE AUTOZONE INC Check Outstanding $0.00 $711.93
0000107707 07/24/2020 BATESSEC Bates Security Check Outstanding $0.00 $562.00
0000107708 07/24/2020 BELLENGINEERIN BELL ENGINEERING Check Outstanding $0.00 $4,693.50
0000107709 07/24/2020 BESTEQUI BEST EQUIPMENT CO., INC Check Outstanding $0.00 $957.79
0000107710 07/24/2020 BGERDOCTORS BLUEGRASS E.R. DOCTORS PSC Check Outstanding $0.00 $10,000.00
0000107711 07/24/2020 BYPASSRE BYPASS RENTAL CENTER Check Outstanding $0.00 $160.00
0000107712 07/24/2020 CENTEQUI CENTRAL EQUIPMENT Check Outstanding $0.00 $1,474.22
0000107713 07/24/2020 CENKYLAN CENTRAL KY.LANDFILL Check Outstanding $0.00 $29,005.92
0000107714 07/24/2020 CODEADMI CODE ADMIN. ASSOC. OF KY Check Outstanding $0.00 $50.00
0000107715 07/24/2020 CUMMINSC CUMMINS CROSSPOINT LLC Check Outstanding $0.00 $1,266.83
0000107716 07/24/2020 DANCUMMINS DAN CUMMINS OF GEORGETOWN, LLC Check Outstanding $0.00 $347.00
0000107717 07/24/2020 DELTADEN DELTA DENTAL OF KENTUCKY Check Outstanding $0.00 $14,826.35
0000107718 07/24/2020 EMPLOYEEREIMB PAUL STEPHENSON Check Outstanding $0.00 $60.00
0000107719 07/24/2020 EMPLOYEEREIMB TODD YOUNG Check Outstanding $0.00 $118.42
0000107720 07/24/2020 EMPLOYEEREIMB TRAVIS MURPHY Check Outstanding $0.00 $27.75
0000107721 07/24/2020 FOPLEGAL FOP LEGAL DEFENSE FUND Check Outstanding $0.00 $795.86
0000107722 07/24/2020 GALLS GALLS, LLC Check Outstanding $0.00 $1,973.47
0000107723 07/24/2020 GTHOSPIT GEORGETOWN COMM.HOSPITAL Check Outstanding $0.00 $254.52
0000107724 07/24/2020 GLOBALSU GLOBAL SUPPLY & FLOOR EQUIPMENT Check Outstanding $0.00 $901.81
7/24/2020 3:40 PM Page 2 of 3 V.4.6
As Of Check Cashed Date: 1/1/1900 to 7/31/2020
Check Number Check Date Vendor Code Vendor Name Check Type Check Status Cashed Date Void Amount Amount
0000107725 07/24/2020 GTMUNWAT GT MUNICIPAL WATER & SEW. Check Outstanding $0.00 $3,371.26
0000107726 07/24/2020 GTPROFIR GT PRO FIREFIGHTERS 3681 Check Outstanding $0.00 $1,140.00
0000107727 07/24/2020 HAIXNORT HAIX NORTH AMERICA Check Outstanding $0.00 $763.50
0000107728 07/24/2020 HAMILRYK HAMILTON RYKER Check Outstanding $0.00 $1,917.00
0000107729 07/24/2020 HIGHBRID HIGHBRIDGE SPRING WATER Check Outstanding $0.00 $13.50
0000107730 07/24/2020 HURSTOFF HURST OFFICE SUPP. LLC Check Outstanding $0.00 $166.39
0000107731 07/24/2020 KLCINSUR KENTUCKY LEAGUE OF CITIES Check Outstanding $0.00 $3,630.00
0000107732 07/24/2020 KYUNIFOR KENTUCKY UNIFORMS, INC. Check Outstanding $0.00 $604.58
0000107733 07/24/2020 KIMBALLM KIMBALL MIDWEST Check Outstanding $0.00 $96.74
0000107734 07/24/2020 KYMOTORS KOI ENTERPRISES Check Outstanding $0.00 $324.13
0000107735 07/24/2020 COPS KY CHAPTER OF CONCERNS OF POLICE Check Outstanding $0.00 $77.00
0000107736 07/24/2020 KYUTILIT KY UTILITIES COMPANY Check Outstanding $0.00 $1,211.31
0000107737 07/24/2020 LEWISLOC LEWIS LOCKSMITH SERVICE Check Outstanding $0.00 $80.00
0000107738 07/24/2020 LEXCOFFE LEXINGTON COFFEE & TEA CO Check Outstanding $0.00 $25.00
0000107739 07/24/2020 MEADETRACTOR MEADE TRACTOR Check Outstanding $0.00 $69.88
0000107740 07/24/2020 MUNEQUIP MUNICIPAL EQUIPMENT, INC Check Outstanding $0.00 $40.01
0000107741 07/24/2020 MUTUALOF MUTUAL OF OMAHA Check Outstanding $0.00 $6,207.65
0000107742 07/24/2020 PAVILION PAVILION Check Outstanding $0.00 $100.52
0000107743 07/24/2020 QUILL QUILL Check Outstanding $0.00 $538.47
0000107744 07/24/2020 SCFISCAL SCOTT COUNTY FISCAL COURT Check Outstanding $0.00 $2,285.40
0000107745 07/24/2020 SERSOUTH SER SOUTH EAST RADAR CERTIFICATIO Check Outstanding $0.00 $810.00
0000107746 07/24/2020 SHARPSTO SHARPS TOWING Check Outstanding $0.00 $125.00
0000107747 07/24/2020 SOUSTATE SOUTHERN STATES CO-OP Check Outstanding $0.00 $29.99
0000107748 07/24/2020 SPECTRUME SPECTRUM ENTERPRISE Check Outstanding $0.00 $5,413.95
0000107749 07/24/2020 SUPPORTI SUPPORTING HEROS Check Outstanding $0.00 $397.82
0000107750 07/24/2020 TERMINAL TERMINAL SUPPLY CO. Check Outstanding $0.00 $161.39
0000107751 07/24/2020 TERMINIX TERMINIX PROCESSING CTR. Check Outstanding $0.00 $700.20
0000107752 07/24/2020 TUSACONS TUSA CONSULTING SERVICES II, LLC Check Outstanding $0.00 $1,884.66
0000107753 07/24/2020 UNITEWAY UNITED WAY OF BLUEGRASS Check Outstanding $0.00 $85.00
0000107754 07/24/2020 WALMARTG WALMARTS COMMUNITY BRC Check Outstanding $0.00 $878.60
0000107755 07/24/2020 VISA WHITAKER BANK-VISA Check Outstanding $0.00 $13,183.76
0000107756 07/24/2020 WILSONEQ WILSON EQUIPMENT COMPANY Check Outstanding $0.00 $378.80
0000107757 07/24/2020 WINZER WINZER CORPORATION Check Outstanding $0.00 $310.10
0000107758 07/24/2020 WOODFORD WOODFORD OIL COMPANY Check Outstanding $0.00 $366.75
1C - CENTRAL BANK & TRUST Total: $0.00 $1,170,414.80
Grand Total: $0.00 $1,170,414.80
7/24/2020 3:40 PM Page 3 of 3 V.4.6
R-20029552
Order Requisition
Georgetown Municipal Water and Sewer Service
P.O. Box 640
Georgetown, Kentucky 40324
(502) 863-7816
Vendor Code: 000630 Order Department:
Vendor Name: ESRI _ Administration (12) X Collections (56)
Address: P.O. BOX 741076 _ Customer Accounts (11) _ WWTP1/3 (53)
City, ST Zip: LOS ANGELES, CA 90074-1076 X Water Distribution (33) _ WWTP2 (63)
_ WTP (23)
X Engineering (43) _ Split All Departments
Supervisor Approval: Operations_Manager Shipping Department: Dept_Split
Date: 07/02/2020 Date Required: Project: Project Number:
Expense
Account Qty. Please Supply Items Below Unit Price Amount
010014005 1 ArcGIS Desktop Standard with Extensions Single Use Primary $2,100.00 $2,100.00
Maintenance (Engineering)
010014005 1 ArcGIS Desktop Standard Single Use Secondary Maintenance $1,200.00 $1,200.00
(Engineering)
010014005 1 ArcGis Online License (Collections) $3,525.00 $3,525.00
010014005 1 ArcGis Online License (Distribution) $3,525.00 $3,525.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Sub-Total: $10,350.00
Freight Expense Account: Freight: $0.00
Total: $10,350.00
Vendor 1: Sole Provider Price Quoted: Date (MM\DD\YYY)
Vendor 2: Price Quoted: Date (MM\DD\YYY)
Vendor 3: Price Quoted: Date (MM\DD\YYY)
(7/9/2020 12:19:57 PM) General Manager - CAzevedo
--- No Comments
(7/9/2020 11:52:57 AM) Operations Manager - SDerrington
--- No Comments
(7/9/2020 11:45:13 AM) Accounting Manager - JNutter
--- Changed coding from expense to prepaid. As expenditure is annual will write off over the course of the FY.
(7/6/2020 12:43:32 PM) Operations_Manager - SDerrington
--- Annual Fees for ArcGIS and Workforce.
(7/2/2020 8:55:29 AM) Originator - AVanFleet
--- No Comments
380 New York Street
Redlands, CA 92373 Quotation
Phone: 888-377-45752082
Fax #: 909-307-3083
Date: 05/03/2020 Quotation Number: 25959488 Contract Number: 302549
_______________________________________________________________________________
Send Purchase Orders To:
Environmental Systems Research Institute, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Shannon Seifried
Georgetown Municipal Water & Sewer Please include the following remittance address
Service on your Purchase Order:
P.O. Box 640 Environmental Systems Research Institute, Inc.
Georgetown KY 40324 P.O. Box 741076
Attn: Daryl Mulder Los Angeles, CA 90074-1076
Customer Number: 106119
For questions regarding this document, please contact Customer Service at 888-377-4575.
_______________________________________________________________________________
Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________
10 1 93306 2,100.00 2,100.00
ArcGIS Desktop Standard with Extensions Single Use Primary Maintenance
Start Date: 08/02/2020
End Date: 08/01/2021
1010 1 93304 1,200.00 1,200.00
ArcGIS Desktop Standard Single Use Secondary Maintenance
Start Date: 08/02/2020
End Date: 08/01/2021
2010 5 153148 500.00 2,500.00
ArcGIS Online Creator (Formerly Level 2 Named User) Term License
Start Date: 08/02/2020
End Date: 08/01/2021
3010 13 165533 350.00 4,550.00
ArcGIS Online Field Worker Term License
Start Date: 08/02/2020
End Date: 08/01/2021
_______________________________________________________________________
Quotation is valid for 90 days from document date.
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current
tax exemption certificate issued by your state's taxing authority for the given jurisdiction.
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or
invoice program.
Issued By: Shannon Seifried Ext: 2082
[CSBATCHDOM]
To expedite your order, please reference your customer number and this quotation number on your purchase order.
380 New York Street
Redlands, CA 92373 Quotation
Phone: 888-377-45752082 Page 2
Fax #: 909-307-3083
Date: 05/03/2020 Quotation Number: 25959488 Contract Number: 302549
_______________________________________________________________________________
Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________
Item Subtotal 10,350.00
Estimated Tax 0.00
Total USD 10,350.00
DUNS/CEC: 06-313-4175 CAGE: 0AMS3
[CSBATCHDOM]
R-20029581
Order Requisition
Georgetown Municipal Water and Sewer Service
P.O. Box 640
Georgetown, Kentucky 40324
(502) 863-7816
Vendor Code: 000444 Order Department:
Vendor Name: CITY OF GEORGETOWN X Administration (12) _ Collections (56)
Address: 100 COURT STREET _ Customer Accounts (11) _ WWTP1/3 (53)
City, ST Zip: GEORGETOWN, KY 40324 _ Water Distribution (33) _ WWTP2 (63)
_ WTP (23)
_ Engineering (43) _ Split All Departments
Supervisor Approval: Accounting_Manager Shipping Department: Administration
Date: 07/09/2020 Date Required: Project: Romano Defence Project Number:
Expense
Account Qty. Please Supply Items Below Unit Price Amount
011256005 1 Legal fees for Romano Property - Sewer Force main defense $10,777.20 $10,777.20
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Sub-Total: $10,777.20
Freight Expense Account: Freight: $0.00
Total: $10,777.20
Vendor 1: Professional Services Price Quoted: $0.00 Date (MM\DD\YYY)
Vendor 2: Price Quoted: Date (MM\DD\YYY)
Vendor 3: Price Quoted: Date (MM\DD\YYY)
(7/9/2020 12:20:14 PM) General Manager - CAzevedo
--- No Comments
(7/9/2020 11:53:24 AM) Operations Manager - SDerrington
--- No Comments
(7/9/2020 10:18:36 AM) Accounting_Manager - JNutter
--- No Comments
(7/9/2020 9:47:59 AM) Originator - SDerrington
--- Please include proper Account Number and Department designation. Thanks!
R-20029508
Order Requisition
Georgetown Municipal Water and Sewer Service
P.O. Box 640
Georgetown, Kentucky 40324
(502) 863-7816
Vendor Code: 000991 Order Department:
Vendor Name: HEXAGON TECHNOLOGIES INC. _ Administration (12) _ Collections (56)
Address: P.O. P.O. BOX 23163 _ Customer Accounts (11) _ WWTP1/3 (53)
City, ST Zip: LOUISVILLE, KY 40223 _ Water Distribution (33) X WWTP2 (63)
_ WTP (23)
_ Engineering (43) _ Split All Departments
Supervisor Approval: WWTP2_Supervisor Shipping Department: WWTP_#2
Date: 07/01/2020 Date Required: 07/01/2020 Project: Project Number:
Expense
Account Qty. Please Supply Items Below Unit Price Amount
026354045 12000 Gallons of SC-2 Blend Chemical $3.07 $36,840.00
Continuation of PO 20029052 from FY2020 - already Board/Council $0.00 $0.00
approved
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Sub-Total: $36,840.00
Freight Expense Account: Freight: $0.00
Total: $36,840.00
Vendor 1: Price Quoted: Date (MM\DD\YYY)
Vendor 2: Price Quoted: Date (MM\DD\YYY)
Vendor 3: Price Quoted: Date (MM\DD\YYY)
(6/18/2020 5:13:38 PM) General Manager - CAzevedo
--- No Comments
(6/18/2020 1:31:35 PM) Operations Manager - SDerrington
--- No Comments
(6/18/2020 1:22:42 PM) Accounting Manager - JNutter
--- No Comments
(6/18/2020 10:11:53 AM) WWTP2_Supervisor - MChancellor
--- No Comments
(6/18/2020 10:10:57 AM) Originator - MChancellor
--- Chemical Bid Item
R-20029599
Order Requisition
Georgetown Municipal Water and Sewer Service
P.O. Box 640
Georgetown, Kentucky 40324
(502) 863-7816
Vendor Code: 000913 Order Department:
Vendor Name: GRW _ Administration (12) _ Collections (56)
Address: 801 CORPORATE DRIVE _ Customer Accounts (11) X WWTP1/3 (53)
City, ST Zip: LEXINGTON, KY. 40503 _ Water Distribution (33) _ WWTP2 (63)
_ WTP (23)
_ Engineering (43) _ Split All Departments
Supervisor Approval: Operations_Manager Shipping Department: WWTP_#1
Date: 07/15/2020 Date Required: Project: Plant Expansion Design/Enginee Project Number: 531907
Expense
Account Qty. Please Supply Items Below Unit Price Amount
010015040 1 74 % Design and Continued Work on SBR treatment facility for $107,451.68 $107,451.68
WWTP1 - May31st 2020-June 27th 2020
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Sub-Total: $107,451.68
Freight Expense Account: Freight: $0.00
Total: $107,451.68
Vendor 1: Sole Provider Price Quoted: Date (MM\DD\YYY)
Vendor 2: Price Quoted: Date (MM\DD\YYY)
Vendor 3: Price Quoted: Date (MM\DD\YYY)
(7/16/2020 8:25:01 AM) General Manager - Workflow
--- Approved by SD to get into packet. Chase will review before meeting.
(7/15/2020 12:15:57 PM) Operations Manager - SDerrington
--- No Comments
(7/15/2020 12:13:04 PM) Accounting Manager - JNutter
--- No Comments
(7/15/2020 12:09:20 PM) Operations_Manager - SDerrington
--- No Comments
(7/15/2020 9:08:05 AM) Originator - AVanFleet
--- No Comments
1000 W. Main St. • Georgetown, KY • 40324
502-863-7816 • OM@gmwss.com
Date: July 6, 2020
From: Shawn Derrington
Operations Manager
To: Chase Azevedo, General Manager
Board Members
Re: AT&T Lease Amendment for Stamping Ground Tank
As requested, I contacted the AT&T representatives and requested a monthly lease payment for GMWSS.
This was their response: “AT&T is not going to provide a rent proposal on a site that they are already paying rent on. If the City
comes back with a requirement of such then we will send that over to the AT&T legal department for their involvement at that
time.”
I would suggest that we approve the amendment which includes a number of improvements, and then the next time they want to
make any changes, negotiate a new lease which includes payments to GMWSS and CoSG at that time.
The previous memo is below:
When GMWSS purchased the Stamping Ground Tank, we inherited a couple of leased communication tenants on the tank. The City
of Stamping Ground receives modest rent from AT&T and All Points Broadband (APB) in exchange for space on the tower to mount
cellular and internet communications equipment.
In the last couple of years, GMWSS has executed a separate lease agreement with All Points Broadband to better control their
equipment placement and to receive some monthly funds to offset some of the cost for managing them and tank maintenance.
AT&T has approached GMWSS about replacing some equipment on the tank and that led to a lease amendment.
However, the lease was never updated to name GMWSS as the owner of the tank and site, and was written to their benefit.
With the assistance of Mr. Lankford and Mr. Williams, we have negotiated revisions to the amendment to provide better
maintenance and financial protections for GMWSS.
Although the original lease and sales agreement specify that the City of Stamping Ground will receive the original AT&T lease
payments for several decades, the amendment provides a mechanism for GMWSS to also negotiate a separate monthly fee with
AT&T if needed in the future.
As with the APB lease agreement, GMWSS has made Mayor Murphy from Stamping Ground aware of our intentions and changes.
We are requesting permission to execute this new AT&T Lease amendment.
Thanks for your consideration.
Sincerely,
Shawn Derrington
P.O. Box 640 • Georgetown, KY 40324 • 502-863-7816 • FAX 502-863-3575
FIFTH AMENDMENT TO WATER TANK OPTION AND LEASE AGREEMENT
THIS FIFTH AMENDMENT TO WATER TANK OPTION AND LEASE AGREEMENT
(“FIFTH Amendment”), dated as of the latter of the signature dates below, is by and between
Georgetown Municipal Water and Sewer Service, successor in interest to The City of Stamping
Ground, having a mailing address of 1000 W. Main Street, Georgetown, Kentucky 40324
(“Lessor”) and New Cingular Wireless PCS, LLC, a Delaware limited liability company, having
a mailing address of 1025 Lenox Park Blvd NE, 3rd Floor, Atlanta, GA 30319 (“Tenant”).
WHEREAS, Lessor and Tenant entered into a Water Tank Option and Lease Agreement
dated November 6, 2001, a First Amendment to Water Tank Option and Lease Agreement dated
May 17, 2004, and a Second Amendment to Water Tank Option and Lease Agreement dated July
23, 2009, and a Third Amendment to Water Tank Option and Lease Agreement dated August 1,
2013, and a Fourth Amendment to Water Tank Option and Lease Agreement dated November 18,
2016, whereby Lessor leased to Tenant a certain lease parcel, therein described, that a portion of
the Property located at 3398 Main Street, Stamping Ground, KY 40379 (collectively, the
“Agreement”); and
WHEREAS, Lessor and Tenant desire to amend the Agreement to reflect that Tenant shall
be authorized to place certain additional equipment on the Leased Property as listed below and set
forth in Exhibit C-2 to enhance end user satisfaction, attached hereto and incorporated by this
reference; and
WHEREAS, Lessor grants approval to Tenant to complete modifications to Tenant’s
mount using the design set forth in Exhibit D-1, attached hereto and incorporated by this reference;
and
WHEREAS, Lessor and Tenant agree that, at Tenant’s cost, Tenant will remove their
equipment when Lessor must conduct maintenance on the Tank with notice provided by Lessor;
and
WHEREAS, Lessor and Tenant agree that, if Tenant wishes to install new equipment
outside of the original Agreement or subsequent Amendments, that Lessor can choose to
renegotiate Rent terms; and
WHEREAS, Lessor and Tenant agree that there will be no further extension of the current
Term; and
WHEREAS, Lessor and Tenant update the notices section of the Agreement; and
WHEREAS, Lessor and Tenant agree to future approval of work process;
NOW THEREFORE, in consideration of the foregoing and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Lessor and Tenant
agree as follows:
12-2010
2010 Form Amendment
1. Equipment. The Lessor and Tenant agree that Tenant’s current permitted equipment
configuration under this Agreement is hereby amended to include the modification and/or
addition of equipment within the Leased Property (Exhibit C-2).
2. Modifications to mount. The Lessor and Tenant agree that Tenant shall complete, at
Tenant’s cost, the following for Lessor’s approval of Tenant’s mount modification design,
attached hereto as Exhibit D-1:
a. Notify Lessor 30 days in advance of the project scheduling.
b. Provide Lessor Proof of Insurance in advance.
c. Pay for Horizon Inspections to be onsite to monitor the progress during the project
($600/day).
d. In case the tank must be drained and repaired, pay to refill the tank (Approx. $1200).
e. Pay for any damages, and to repair the paint or epoxy liner as required.
3. Maintenance. Lessor and Tenant agree to the following:
a. Tenant shall, at its sole cost, comply with all requirements, pertaining to the
demised premises, of any insurance, organization or company, necessary for the
maintenance of insurance as herein provided, covering any of the appurtenances
any time located on the demised premises.
b. Tenant will be responsible for taking all of its equipment off of the Tank when
repairs or maintenance need to be completed on the Tank, provided Lessor provides
Tenant with no less than 90 days advance notice of the need for repairs or
maintenance, or, in the case of emergency repairs or maintenance, such advance
notice as is reasonably possible to provide.
c. Tenant will then be responsible for putting all of its equipment back on the Tank
when said repairs are completed.
4. Rent. Per prior amendments, rent shall be fixed during the Initial Term and all Extension
Terms; however, if Tenant wishes to install new equipment outside of the original
Agreement or subsequent Amendments, Lessor can choose to negotiate a direct lease
payment to help defray maintenance and operational costs incurred. In addition, the
existing monthly rental payments to the City of Stamping Ground may also be renegotiated
as deemed reasonable.
5. Term. Lessor and Tenant agree that there shall be no more amendments to the current
Term and upon expiration, a new lease may be negotiated between Lessor and Tenant.
6. Notices. Section 23 of the Agreement, is hereby deleted in its entirety and replaced with
the following:
NOTICES. All notices, requests, demands, and communications hereunder will
be given by first class certified or registered mail, return receipt requested, or by a
nationally recognized overnight courier, postage prepaid, to be effective when
properly sent and received, refused or returned undelivered. Notices will be
addressed to the parties as follows:
12-2010
2010 Form Amendment
If to Tenant: New Cingular Wireless PCS, LLC
Attn: Network Real Estate Administration
Re: Cell Site #: LX5096; Cell Site Name: LX5096 Stamping Ground
FA No: 10031374
1025 Lenox Park Blvd NE
3rd Floor
Atlanta, GA 30319
AT&T NOC: 800-638-2822
With the required copy of legal notice sent to Tenant at the address above, a copy
to the Legal Department:
New Cingular Wireless PCS, LLC
Attn: AT&T Legal Department
Re: Cell Site #: LX5096; Cell Site Name: LX5096 Stamping Ground
FA No: 10031374
208 S. Akard Street
Dallas, TX 75202-4206
A copy sent to the Legal Department is an administrative step, which alone does
not constitute legal notice.
If to Lessor: Georgetown Municipal Water and Sewer Service
1000 W. Main St.
Georgetown, KY 40324
Either party hereto may change the place for giving of notice to it by thirty (30)
days prior to written notice to the other as provided herein.
7. Approval of Work. Lessor and Tenant agree that Tenant shall be allowed to modify,
replace, or upgrade existing equipment including but not limited to the number and type(s)
of antennas, radios, equipment, and or improvements thereon as long as Tenant provides
Lessor with drawings and receives written consent from Lessor, which consent shall not
be unreasonably withheld, delayed, or conditioned. Lessor and Tenant also agree that all
equipment shall be mounted where current equipment is mounted on the tank bowl or
walking railing and that any modification that will see equipment welded to the Tank or
mounted on top of the Tank shall require additional written consent by Lessor, which
consent shall not be unreasonably withheld, delayed, or conditioned.
8. Other Terms and Conditions Remain. In the event of any inconsistencies between the
Agreement and this FIFTH Amendment, the terms of this FIFTH Amendment shall control.
Except as expressly set forth in this FIFTH Amendment, the Agreement otherwise is
unmodified and remains in full force and effect. Each reference in the Agreement to itself
shall be deemed also to refer to this FIFTH Amendment.
12-2010
2010 Form Amendment
9. Capitalized Terms. All capitalized terms used but not defined herein shall have the same
meanings as defined in the Agreement.
IN WITNESS WHEREOF, the parties have caused their properly authorized
representatives to execute and seal this FIFTH Amendment on the dates set forth below.
“LESSOR”
Georgetown Municipal Water and Sewer
Service
By: ________________________
Name: ______________________
Title: ________________________
Date: ________________________
LESSOR ACKNOWLEDGEMENT
STATE OF
COUNTY OF
I, ___________________________, a notary public, do hereby certify that
personally appeared before me this day and acknowledged the due execution of the foregoing instrument.
Witness my hand and official seal this ______________________ day of _____________________,
__________.
_________________________________________
Notary Public: ____________________________
My Commission Expires: ____________________
12-2010
2010 Form Amendment
“TENANT”
New Cingular Wireless PCS, LLC
a Delaware Limited Liability Company
By: AT&T Mobility Corporation
Its: Manager
By: _____________________
Name: _____________________
Title: _____________________
Date: ______________________
TENANT ACKNOWLEDGEMENT
STATE OF
)ss:
COUNTY OF ________________________)
On the _____ day of ______________, ________ before me personally appeared
____________________, and acknowledged under oath that they are the ____________________ of New
Cingular Wireless PCS, LLC the company named in the attached instrument, and as such was authorized
to execute this instrument on behalf of the company.
_________________________________________
Notary Public: ____________________________
My Commission Expires: ____________________
12-2010
2010 Form Amendment
EXHIBIT C-2
Current Equipment:
(6) DBXLH-9090C-R2M Antennas
(1) SBNHH-1D85C Antennas
(4) SBNHH-1D65C Antennas
(2) HBSA-M65R-KU-H6 Antennas
(12) ETD819G-12UB TMAs
(3) E15Z09P94 Diplexers
(7) RRUS-32 Radios
(1) DC6 Squid
(2) DC2 Squid
(18) 1-5/8” Coax Cables
(1) 3/8” Fiber Cables
(2) 0.95” DC Power Cables
(3) Home run Cables
(3) 3/8” RET Cables
Proposed Equipment:
(3) DBXLH-9090C-VTM Antennas
(1) SBNH-1D8585C Antennas
(2) SBNH-1D6565C Antennas
(1) SBNHH-1D85C Antennas
(2) HBSA-M65R-KU-H6 Antennas
(2) SBNHH-1D65C Antennas
(4) JAHH-65C-R3B-V3 Antennas
(3) RRUS-11 Radios
(3) 4478 B5 Radios
(3) B2/B66A 8843 Radios
(4) RRUS-32 Radios
(6) ETD819G-12UB TMAs
(3) E15Z019P94 Diplexers
(2) DC6 Squids
(4) DC2 Squids
(18) 1-5/8” Coax Cables
(2) 3/8” Fiber Cables
(4) 0.95” DC Power Cables
(3) 3/8” RET Cables
12-2010
2010 Form Amendment
Exhibit D-1
Mount Modification Design
See the attached exhibit comprised of four (4) pages, last revised March 31, 2020, prepared,
signed, and sealed by AW Solutions Incorporated.
12-2010
2010 Form Amendment
City Council Members
City Council Members
Polly Singer Eardley
Mark Showalter
David Lusby
Todd Stone
Tammy Lusby Mitchell
Connie Tackett
Karen Tingle-Sames
Marvin Thompson
Tom Prather, Mayor
MUNICIPAL ORDER
20 - _____
July 27, 2020
AN ORDER ACCEPTING THE BID OF H & W CONCRETE, LLC FOR CONCRETE CONSTRUCTION
AND MATERIALS, APPROVING A CONTRACT FOR THE SAME AND AUTHORIZING THE MAYOR
TO SIGN ALL RELEVANT DOCUMENTS.
WHEREAS, the City of Georgetown issued an Invitation to Bid for Concrete Materials and
Construction for FY 2020-2021; and,
WHEREAS, H & W Concrete, LLC submitted the lowest responsive and responsible bid; and,
WHEREAS, the goods and services purchased under this contract shall not exceed the funds
allocated in the FY 2020-2021 budget;
NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the bid of H & W
Concrete, LLC is accepted. A contract for Concrete Construction, which is attached hereto and
incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant
documents.
PASSED AND APPROVED, this July 27, 2020.
__________________________________
Tom Prather, Mayor
ATTEST:
Tracie Hoffman, City Clerk
100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE
Contract for Services
This contract for services entered into between the City of Georgetown, (hereinafter City)
a municipal corporation, located at 100 N. Court Street, Georgetown, KY, 40324 and
H & W Concrete, LLC (hereinafter Contractor), located at 120 Market Place Circle, Suite
C-190, Georgetown, KY 40324 dated this 27th day of July, 2020.
WITNESSETH:
WHEREAS, the City has a need to purchase equipment, labor and materials for Concrete
Construction for City streets, sidewalks, ADA ramps and other City project from time to
time; and,
WHEREAS, Contractor submitted the lowest responsive and responsible bid in response
to City’s Invitation to Bid, which is attached hereto and incorporated herein by reference;
and,
NOW THEREFORE, the parties agree as follows:
1. Contractor herein agrees and shall provide for the City the services associated with
Concrete Construction. Contractor shall perform all activities outlined within the
Contract Documents listed in Section 2.
2. Contract Documents:
a. Contents
i. This Contract;
ii. Contractor’s Proposal or Quote;
iii. The following, which may be delivered or issued on or after the
Effective Date of the Contract and are not attached hereto:
1. Performance and Payment Bonds;
2. Contractor’s Proof of Insurance (with City as additional
insured);
3. Notice to Proceed;
4. Written Amendments;
5. Work Change Directives;
6. Change Orders.
b. The documents listed in Section 2(a) are attached hereto, except as
expressly noted otherwise.
c. The Contract Documents may only be amended, modified, or
supplemented by a written agreement between City and Contractor.
3. The Standard of Care for all Services performed or furnished by Contractor under
this Contract will be the care and skill ordinarily used by members of Contractor’s
profession practicing under similar circumstances at the same time and in the same
locality.
Page 1 of 4
Contract for Services
4. Any change order resulting in an increase, decrease or change in the type of services
shall be submitted in writing and must be agreed to by both parties.
5. Fees: City shall pay Contractor for services rendered in accordance with the unit
price schedule below. Contractor shall not proceed to work until a notice to proceed
or work order has been issued by the City.
Concrete Construction Unit Quantity Unit Price
Box Curb & Gutter Demolition, Complete in LF 400 $47.00
Place per City of Georgetown, DT-11
Box Curb & Gutter Installation, Complete LF 400 $39.00
in Place per City of Georgetown, DT-11
Roll Curb and Gutter Demolition and LF 50
Replacement, Complete in Place per City $47.00
of Georgetown, DT-12
Header Curb Demolition and Replacement, LF 25
Complete in Place per City of Georgetown, $47.00
DT-13
Header Curb Installation, Complete in LF 50
Place per City of Georgetown, DT-13 $39.00
4.5” Sidewalk Demolition and SF 300
Replacement, Complete in Place per $6.95
LFUCG Sidewalk Construction Specification
Drawing No. 303
4.5” thick Sidewalk Ramp (ADA Compliant) EA 30
Demolition and Replacement Complete in $1,000.00
Place per LFUCG Sidewalk Ramp Drawing
No. 304
Miscellaneous Poured in Place, Finishing CY 50
Concrete for miscellaneous repair to
driveways and streets, as directed by the $280.00
City of Georgetown Engineer, RPM-150-08
thru RPM-172-07
Miscellaneous Concrete delivered for CY 50
miscellaneous repair as directed by the $125.00
City of Georgetown Engineer
6. Documentation and Payment: The Contractor shall provide a detailed invoice for
goods and services setting out the date of service, the scope and quantity of the
good and services, and dollar amount for said goods and services. Contractor shall
bill the City once submittals are received for all services rendered. The City shall
remit the invoiced amount within thirty (30) days of invoice.
Page 2 of 4
Contract for Services
7. Term: Contractor shall provide said goods in Paragraph 1 at the unit prices listed in
Paragraph 5 above until June 30, 2021.
8. In order to induce City to enter into this Contract, Contractor makes the following
representations:
a. Contractor has examined and carefully studied the Contract Documents
and the other related data identified by City.
b. Contractor is familiar with and is satisfied as to all federal, state, and local
Laws and Regulations that may affect cost, progress, and performance of
the Work.
c. Contractor does not consider that any further examinations,
investigations, explorations, tests, studies, or data are necessary for the
performance of the Work at the Contract Price, within the Contract
Times, and in accordance with the other terms and conditions of the
Contract Documents.
d. Contractor is aware of the general nature of work to be performed by City
and others at the Site(s) that relates to the Work as indicated in the
Contract Documents.
e. Contractor has correlated the information known to Contractor,
information and observations obtained from visits to the Site(s), reports
and drawings identified in the Contract Documents, and all additional
examinations, investigations, explorations, tests, studies, and data with
the Contract Documents.
f. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing
of the Work.
9. Contractor’s Insurance Coverage: For all work Contractor performs pursuant to
this Contract, Contractor shall carry and provide the City with proof of liability and
worker’s compensation insurance coverage satisfactory to the City with respect to
the carrier or underwriter, the amount of coverage and the terms of coverage,
including exclusions and riders. In addition, Contractor shall, at the City’s request,
have the City named as an additional insured under the insurance coverage
addressed in this paragraph. Failure to have and maintain satisfactory insurance or
otherwise comply with this paragraph is cause for immediate termination.
Compliance with this paragraph does not relieve Contractor of the obligation to
indemnify and hold the City harmless described in Paragraph 12, below.
10. Assignment of Contract: No assignment by a party hereto of any rights under or
interests in the Contract will be binding on another party hereto without the written
consent of the party sought to be bound; and, specifically but without limitation,
moneys that may become due and moneys that are due may not be assigned without
such consent (except to the extent that the effect of this restriction may be limited
Page 3 of 4
Contract for Services
by law), and unless specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any duty or
responsibility under the Contract Documents.
11. Successors and Assigns: City and Contractor each binds itself, its partners,
successors, assigns, and legal representatives to the other party hereto, its partners,
successors, assigns, and legal representatives in respect to all covenants,
agreements, and obligations contained in the Contract Documents.
12. Hold Harmless and Indemnification: To the extent caused by Contractor’s negligent
acts, errors, or omissions, Contractor agrees to hold harmless and indemnify City,
its elected and appointed officials and officers, employees, and agents from all
liability, claims, damages, losses, and expenses, including court costs and
attorneys’ fees, arising out of or resulting, directly or indirectly, from Contractor’s
(or Contractor’s subcontractors’) performance or breach of the Contract. This Hold
Harmless and Indemnification Clause shall in no way be limited by any financial
responsibility or insurance requirements and shall survive the termination of this
Contract.
13. Severability: Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken, and all
remaining provisions shall continue to be valid and binding upon City and
Contractor, who agree that the Contract Documents shall be reformed to replace
such stricken provision or part thereof with a valid and enforceable provision that
comes as close as possible to expressing the intention of the stricken provision.
14. Applicable Law: This Contract shall be interpreted and enforced according to the laws
of the State of Kentucky.
H & W Concrete, LLC City of Georgetown, Kentucky
Contractor
____________________________ ___________________________
By: __________________ By: Tom Prather
Title: __________________ Mayor
ATTEST:
____________________________
By: Tracie Hoffman, City Clerk
Page 4 of 4
City Council Members City Council Members
Polly Singer Eardley Mark Showalter
David Lusby Todd Stone
Tammy Lusby Mitchell Connie Tackett
Karen Tingle-Sames Marvin Thompson
Tom Prather, Mayor
MUNICIPAL ORDER
20 - _____
July 27, 2020
AN ORDER APPROVING AMENDMENT #2 TO THE CONTRACT WITH HAZEN AND SAWYER FOR DESIGN
SERVICES AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS.
WHEREAS, the City of Georgetown hired Hazen and Sawyer, via Municipal Order 18-50, to provide engineering
services for the South Sewer Extension Project; and,
WHEREAS, after Hazen and Sawyer completed its technical memorandum and preliminary engineering report,
the City amended its contract with Hazen and Sawyer to include the preparation of final design plans, via
Municipal Order 18-86; and,
WHEREAS, Hazen and Sawyer has provided a proposal for the inclusion of decommissioning engineering in the
South Sewer Extension Project, at the request of the owners of Georgetown Mobile Estates (GME); and,
WHEREAS, the attached contract amendment proposal of $140,500.00 will be funded, in its entirety, by the
owners of GME; and,
WHEREAS, the attached contract amendment is wholly contingent upon City’s receipt of full funding from
GME’s owners and shall be null and void absent receipt of said funds;
NOW THEREFORE, IT IS HEREBY ORDERED by the Georgetown City Council that the attached contract
amendment with Hazen and Sawyer, in the total amount of $140,500.00, the proposal for which is attached
hereto and incorporated herein by reference, is approved, and the Mayor is authorized to sign all relevant
documents.
PASSED AND APPROVED, July 27, 2020.
__________________________________
Tom Prather, Mayor
ATTEST:
Tracie Hoffman, City Clerk
100 North Court Street • Georgetown, KY 40324 • (502) 863-9800 • Fax (502) 863-9810 EOE
CLIENT: City of Georgetown
CONSULTANT Hazen and Sawyer
PROJECT: Georgetown / Scott County South Sewer
Extension (SSE)
AGREEMENT FOR PROFESSIONAL SERVICES
AMENDMENT № 2
This Amendment dated the 27th day of July, 2020 to the Agreement for Professional Services
(“the “Agreement”) dated the 13th day of August, 2018 is made and entered into between City of
Georgetown ("OWNER") and Hazen and Sawyer ("ENGINEER”), collectively, “the Parties.”
WHEREAS, the Parties desire to amend “SCHEDULE A – SCOPE OF SERVICES” and
"SCHEDULE B – COMPENSATION" of the Agreement.
WHEREAS, the Parties acknowledge that the cost associated with present Amendment is borne
by a third party, and present Amendment is contingent upon OWNER’s receipt of full payment in
advance of ENGINEER issuing a Notice to Proceed for the “Tasks” listed herein.
NOW THEREFORE, in consideration of the mutual promises herein contained, OWNER and
ENGINEER agree to modify the following paragraphs of the Agreement.
SCHEDULE A – SCOPE OF SERVICES
The Scope of Services currently authorized to be performed by ENGINEER in accordance with
the Agreement, and previous Amendments, if any, is modified as follows:
See the attached Scope of Services and Project Schedule included in the South Sewer Extension
Project – Engineering Proposal for Package WWTPs Decommissioning Services, Amendment
No. 2, dated June 2, 2020.
SCHEDULE B – COMPENSATION
For the Additional and/or Changed Services to services set forth above, OWNER shall pay
ENGINEER the following additional compensation:
OWNER shall pay ENGINEER as full compensation for the services identified under SCHEDULE
A the amount(s) listed below. Task amounts are not limits and may be exceeded provided that
the total amount is not exceeded. Compensation shall be on a fixed-price lump sum basis.
Summary of Tasks and Fees Amendment No. 2
Task Fee
Task 1 (Hazen) – KIA Coordination $2,500
Task 2 (Hazen) – Engineering Coord. $13,500
(ATWELL) – Engineering Design $82,000
Task 3 (Hazen) – Bidding Services $2,500
Task 4 (Hazen) – CA Services $12,000
Task Fee
Task 5 (Hazen) – RPR Services $28,000
Total Fee Amendment No. 2 $140,500
Amendment increases the current Agreement Maximum Amount from $ 1,933,084.00 by
$ 140,500.00 to a revised Maximum Amount of $ 2,073,584.00. The cost of the additional services
shall not exceed $ 140,500.00.
Payments to ENGINEER will be made based upon Art. 4 of the Agreement.
OWNER and ENGINEER hereby agree to modify the Agreement as set forth in this Amendment.
All provisions of the Agreement not modified by this or previous Amendments remain in effect.
OWNER and ENGINEER hereby agree that this Amendment is wholly contingent upon OWNER’s
receipt of the entire “Compensation” amount listed herein. Should the aforementioned third party
fail to issue payment to the City of Georgetown, this Amendment is null and void and OWNER
shall not be obligated to ENGINEER for any costs associated herewith.
In addition to the Scope of Services and Compensation modifications provided herein, OWNER
and ENGINEER hereby agree to the following modifications to Articles 13 and 14 of the
Agreement:
Article 13.1 shall be modified to read as follows: ENGINEER Coverage. ENGINEER shall
procure and maintain insurance as set forth below. ENGINEER shall cause OWNER and
COMM 2013-CCRE8 101 DALE DRIVE, LLC to be listed as an additional insured on any
applicable general liability insurance policy carried by ENGINEER.
Article 14.1 shall be modified to read as follows: Indemnification by ENGINEER. To the
fullest extent permitted by law, ENGINEER shall indemnify and hold harmless OWNER,
and its officers and employees from and against claims, damages, losses and expenses
of any nature or kind including, but not limited to, reasonable attorneys’ fees, arising out
of, resulting from or relating in any way to negligence, recklessness, intentionally wrongful
conduct or breach of contract of ENGINEER, its subcontractors, anyone directly employed
by them or anyone for whose acts they may be liable. Such obligation shall not be
construed to negate, abridge, or reduce other rights or obligations of indemnity which
would otherwise exist as to a party or person described in this Article 14. ENGINEER’s
indemnification of OWNER, as provided in this sub-section, may be assigned by OWNER
to COMM 2013-CCRE8 101 DALE DRIVE, LLC only to the extent that said claims,
damages, losses and expenses result from or relate to, in any way, the negligence,
recklessness, intentionally wrongful conduct or breach of contract of ENGINEER, its
subcontractors, anyone directly employed by them or anyone for whose acts they may be
liable as it pertains to the decommissioning of the package wastewater treatment plants.
This Amendment may be executed in counterparts, each of which shall be deemed to be an
original.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to be executed by
their duly authorized officers or partners, and is made effective the latest date and year written
below:
City of Georgetown Hazen and Sawyer
By: By:
Tom Prather Date Jonathan E. Schubarth, P.E. Date
Mayor Associate Vice President
Witness Date Witness Date
CITY OF GEORGETOWN, KENTUCKY
ORDINANCE NO. 20 -___
AN ORDINANCE ADDING A SECTION TO GEORGETOWN CODE OF ORDINANCES CHAPTER 17,
ARTICLE II REGARDING APPEALS TO THE GEORGETOWN-SCOTT COUNTY REVENUE
COMMISSION.
SUMMARY
1. Provides the right to appeal and the process for appeal of decisions of the Georgetown-Scott
County Revenue Commission (“GSCRC”).
2. Provides for repeal of inconsistent ordinances, severability of provisions and an effective date
upon passage and publication.
The full text of Ordinance 20-____is available for examination in the City Clerk’s Office, 100 North Court
Street, Georgetown, Kentucky 40324 or at www.georgetownky.gov.
_______________________________
INTRODUCED AND PUBLICLY READ FIRST TIME: July 27, 2020
PUBLICLY READ SECOND TIME AND PASSED: _______________, 2020
APPROVED:
Tom Prather, Mayor
ATTEST:
Tracie Hoffman, City Clerk
I, Devon E. Golden, hereby certify I am an Attorney licensed to practice law in the Commonwealth of
Kentucky. My office is located at 100 North Court Street, Georgetown, Kentucky 40324. I further certify
the foregoing Summary of Ordinance 20-______, of the City of Georgetown, Kentucky, was prepared in
accordance with the requirements of KRS 83A.060(9) and is a true and accurate summary of the contents
of said Ordinance.
Devon E. Golden
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ORDINANCE 20 - ___
AN ORDINANCE ADDING A SECTION TO GEORGETOWN CODE OF ORDINANCES CHAPTER 17,
ARTICLE II REGARDING APPEALS TO THE GEORGETOWN-SCOTT COUNTY REVENUE
COMMISSION.
SPONSORS: Connie Tackett and David Lusby
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN, KENTUCKY:
SECTION ONE
A new section of Chapter 17, Article II of the Code of Ordinances is created to read as follows:
Appeals.
1. A licensee shall have the right to appeal eligible decisions of the revenue commission
(“GSCRC”) within thirty (30) days by:
a. Sending a written notice, including sufficient documentation to support the
appeal, to the Director of the GSCRC; or
b. Submitting a written request for a meeting with the Director of the GSCRC to
explain his or her appeal and present evidence.
c. After reviewing documentation and/or hearing the licensee, the Director of the
GSCRC shall in writing affirm, modify, or withdraw the decision.
2. A licensee shall have the right to appeal a decision of the Director made under
subsection 1 of this section within thirty (30) days by submitting a written request for a
meeting with the Board of Commissioners to explain his or her appeal and present
evidence. After reviewing documentation and/or hearing the licensee, the Board of
Commissioners shall, in writing affirm, modify, or reverse the assessment, but only upon
a showing that the Director’s decision was not supported by substantial evidence on the
record.
3. Eligible decisions subject to appeal under this section shall be limited to:
a. Audit findings or an additional assessment under KRS 67.775
b. Apportionment factor used for calculating tax liability
c. Questions as to nexus in the jurisdiction
d. Other factors related to the assessment/calculation of tax liability
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4. An appeal shall serve to stay the collections process, during which time GSCRC shall not
take any adverse actions against the taxpayer or commence civil litigation. After the
appeals process is final, this stay shall immediately expire.
SECTION TWO
If any section, subsection, paragraph, sentence, clause, phrase, or a portion of this ordinance is
declared illegal or unconstitutional or otherwise invalid, such declaration shall not affect the
remaining portions hereof.
SECTION THREE
All ordinances or parts of ordinances in conflict with this Ordinance are hereby repealed.
SECTION FOUR
This Ordinance shall be in full force and effect upon passage and publication.
PUBLICLY INTRODUCED AND READ FIRST TIME: July 27, 2020
PUBLICLY READ SECOND TIME AND PASSED: ______________, 2020
APPROVED: ____________________________________
Tom Prather, Mayor
ATTEST: __________________________________
Tracie Hoffman, City Clerk
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