City Council

City Council Members City Council Members Alonzo Allen Greg Hampton Sonja Wilkins Brent Mark Showalter Millie Butcher Conway Todd Stone Willow Hambrick Connie Tackett Burney Jenkins, Mayor NOTICE OF A SPECIAL MEETING Notice is hereby given that a Special Meeting of the City of Georgetown City Council is called, and will be conducted at the Scott County Fiscal Court Room, 101 E. Main Street, Georgetown, KY 40324, at 5:00 p.m. on Wednesday, May 29, 2024, for the purpose of discussion and/or actions related to the items set forth in the meeting agenda that is attached hereto and incorporated by reference. City Council Members City Council Members Alonzo Allen Greg Hampton Sonja Wilkins Brent Mark Showalter Millie Butcher Conway Todd Stone Willow Hambrick Connie Tackett Burney Jenkins, Mayor SPECIAL MEETING OF THE GEORGETOWN CITY COUNCIL SCOTT COUNTY FISCAL COURT ROOM 101 E. MAIN STREET, GEORGETOWN, KY 40324, WEDNESDAY, MAY 29, 2024 5:00 P.M. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. GMWSS a) Judy Construction - $696,950.73 5. Information Only – FY 2024-2025 Proposed Budget Update 6. Adjourn Special Meeting of the Georgetown City Council Minutes of May 20, 2024 Page 1 of 3 Special Meeting of the Georgetown City Council May 20, 2024 6:00 pm The special meeting of the Georgetown City Council was called to order by Mayor Jenkins. Council members not in attendance Butcher Conway, Hambrick, and Tackett. Councilmember Stone led the pledge after a moment of silence. 1. Minutes A motion was made by Councilmember Stone and seconded by Councilmember Allen to approve the minutes from the special meeting of the City Council, May 13, 2024. The motion was unanimously approved. 2. Acknowledgement Receipt of Check Register Mayor Jenkins requested council members acknowledge receipt of the check register. All acknowledged receipt. 3. Event Applications The American Legion requested permission to use Court Square on the Fourth of July. A motion for approval, pending a change to the end time on application, was made by Councilmember Stone and seconded by Councilmember Wilkins Brent. The motion was unanimously approved. 4. GMWSS a) Second reading of 2024 Series A Bond Anticipation Note Ordinance. A motion for approval was made by Councilmember Allen and seconded by Councilmember Hampton. A roll call vote passed 5-0. b) Second reading of 2025 Series A Bond Ordinance. A motion for approval was made by Councilmember Allen and seconded by Councilmember Wilkins Brent. A roll call vote passed 5-0. c) Approval of purchase order to Jack Doheny Companies, Inc. for $359,874.00. A motion for approval was made by Councilmember Showalter and seconded by Councilmember Allen. The motion was unanimously approved. d) Approval of purchase order to Brenntag Mid-South, Inc. for $11,205.00. A motion for approval was made by Councilmember Wilkins Brent and seconded by Councilmember Stone. The motion was unanimously approved. e) Approval of purchase order to Straeffer Pump and Supply Inc. for $106,750.00. A motion for approval was made by Councilmember Allen and seconded by Councilmember Stone. The motion was unanimously approved. f) Approval of purchase order to Family Tree HVAC for $125,000.00. A motion for approval was made by Councilmember Allen and seconded by Councilmember Hampton. The motion was unanimously approved. Special Meeting of the Georgetown City Council Minutes of May 20, 2024 Page 2 of 3 5. Chief Administrative Officer a) Second reading of zoning map amendment -944 E. Main Street. A motion for approval was made by Councilmember Hampton and seconded by Councilmember Stone. A roll call vote passed 5-0. b) Resolution accepting Community Corrections Grant funding - Mental Health. A motion for approval was made by Councilmember Wilkins Brent and seconded by Councilmember Allen. The motion was unanimously approved. c) Municipal Order approving contract for Lanes Run Business Park Phase III design services. A motion to approve was made by Councilmember Allen and seconded by Councilmember Showalter. The motion was unanimously approved. d) Resolution accepting Cleaner Water Program Grant and approving the assistance agreement. A motion for approval was made by Councilmember Showalter and seconded by Councilmember Hampton. The motion was unanimously approved. 6. City Engineer Resolution approving application for TAP Grant – W. Main Street Phase II. A motion for approval was made by Councilmember Wilkins Brent and seconded by Councilmember Allen. The motion was unanimously approved. 7. Finance First reading of FY 2024-2025 budget ordinance. 8. Police Department Municipal Order approving “On Patrol: Live” agreement. A motion to postpone the agenda item until June 10, 2024, was made by Councilmember Stone and seconded by Councilmember Wilkins Brent. The motion was unanimously approved. 9. Public Works Municipal Order approving transfer of funds. A motion for approval was made by Councilmember Allen and seconded by Councilmember Hampton. The motion was unanimously approved. There being no further business Mayor Jenkins adjourned the meeting. APPROVED ______________________________ Burney Jenkins, Mayor ATTESTED BY: _________________________________  R-20034969 Order Requisition Georgetown Municipal Water and Sewer Service P.O. Box 640 Georgetown, Kentucky 40324 (502) 863-7816 Vendor Code: 001096 Order Department: Vendor Name: JUDY CONSTRUCTION, INC. _ Administration (12) _ Collections (56) Address: P.O. BOX 457 _ Customer Accounts (11) _ WWTP1/3 (53) City, ST Zip: CYNTHIANA, KY 41031 _ Water Distribution (33) _ WWTP2 (63) _ WTP (23) X Engineering (43) _ Split All Departments Supervisor Approval: Engineering_Supervisor Shipping Department: Engineering Date: 05/08/2024 Date Required: 05/08/2024 Project: WWTP#1 Upgrade & Expansion Project Number: 531907 Expense Account Qty. Please Supply Items Below Unit Price Amount 010015040 1 WWTP No.1 Upgrade and Expansion $696,950.73 $696,950.73 This results in a cumulative payment of $45,209,104 of the $0.00 $0.00 $63,375,797 contract price This represents a 71.3% complete of the budget spent, $0.00 $0.00 of which 49.2% is work complete and 22.1% is stored materials $0.00 $0.00 This Application for Payment also represent 1134 days on the job $0.00 $0.00 since the March 25, 2021 start date The current Beneficial Use Date: March 31, 2025 (1,468 days) $0.00 $0.00 which is 77.2% complete The current Substantial Completion Date: December 31, 2025 $0.00 $0.00 (1,743 days) which is 65.1% complete Payment #37 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sub-Total: $696,950.73 Freight Expense Account: Freight: $0.00 Total: $696,950.73 Vendor 1: Price Quoted: Date (MM\DD\YYY) Vendor 2: Price Quoted: Date (MM\DD\YYY) Vendor 3: Price Quoted: Date (MM\DD\YYY) (5/8/2024 2:32:07 PM) General Manager - CAzevedo --- No Comments (5/8/2024 11:40:17 AM) Operations Manager - DBurberry --- No Comments (5/8/2024 9:46:58 AM) Accounting Manager - JNutter --- No Comments (5/8/2024 9:42:49 AM) Engineering_Supervisor - DMulder --- No Comments (5/8/2024 9:28:00 AM) Originator - ABryan --- No Comments  MEMORANDUM DATE: May 29, 2024 TO: CITY COUNCIL FR: STACEY CLARK, DIRECTOR OF FINANCE RE: 2024-2025 MAYOR’S PROPOSED BUDGET CHANGES As the Mayor continues to have conversations concerning the proposed budget with individual council members and department directors, additional items for consideration for the fiscal year 2024-2025 have been identified. Brief explanations of these items are provided below, and these items are expected to be included in a revised first reading of the Mayor’s Proposed Budget for 2024-2025 on Monday, June 10, 2024. 1. Fire Department – Fire Inspector – Add the Fire Inspector position back into the Fire Department budget at an approximate cost of $149,432 for salaries and benefits. 2. Fire Department – Fire Engineers – Chief Thompson is reviewing the grade/salary of these positions in relation to the newly added Fire Inspector. Minor adjustments may need to be made to the salaries in these three positions to accommodate the addition of the new position and potentially use of a new grade on the pay scale. 3. Police and Fire Department – Supervisory Position Salaries – After the Compensation Study Implementation Report was released as part of the first reading of the 2024-2025 budget, concern was expressed over the fact that Police Sergeants and Lieutenants generally make less than their counterparts in the Fire Department (Captains and Battalion Chiefs, respectively). This is a condition that exists in those departments currently due to different promotional philosophies that each department operated under over the years. The implementation report simply took current salaries and applied certain percentages/steps to arrive at the newly suggested salaries and did not consider equalizing those ranks across the two departments. At the request of the departments, Human Resources and Finance have made recommendations to equalize these positions between Police and Fire so that Sergeants/Captains and Lieutenants/Battalion Chiefs that were promoted within the same fiscal year will be placed on the same steps in the new pay scale. Generally, Fire Department Captain/Battalion Chief salaries remained the same as the document included in the May 20, 2024, packet, with the exception of one newly promoted Fire Captain whose proposed 24-25 salary was decreased by $1,691 to be equal to newly promoted Police Sergeants. Police Sergeant and Lieutenant proposed 24-25 salaries were increased to equal their Fire Department counterparts promoted within the same fiscal year. The approximate cost of these adjustments results in a $91,000 salary increase for an approximate total increase of $133,000 including FICA and CERS. The Council will be presented with revised draft spreadsheets showing the proposed salaries for each department at the meeting, once numbers for the Fire Inspector and Fire Engineers have been finalized.