City Council

City Councilmembers City Councilmembers Sonja Wilkins Brent Kim Menke Michael Crisp Tammy Lusby Mitchell Willow Hambrick Karen Tingle Sames Greg Hampton Burney Jenkins, Mayor Todd Stone NOTICE OF A SPECIAL MEETING Notice is hereby given that a Special Meeting of the Georgetown City Council will be held in the Scott County Fiscal Court Room, 101 E Main Street, Third Floor, Georgetown, KY 40324, at 8 am on Wednesday, October 1, 2025, to discuss the items contained in the agenda attached hereto and incorporated herein by reference. Special City Council Meeting Scott County Fiscal Court Room 101 E Main Street, Third Floor, Georgetown, KY 40324 Wednesday, October 1, 2025 8 am AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes – September 22, 2025, Regular Meeting 4. Overview of Recovery Support Team Operations 5. Resolution – Justice Assistance Grant (JAG) Funding 6. Adjourn 100 N Court Street | Georgetown, KY 40324 | Phone: 502-863-9800 | Fax: 502-863-9810 | EOE Voice to TDD: 800-648-6057 | TDD to voice: 800-648-6056 Georgetown City Council Meeting Minutes of September 22, 2025 Page 1 of 3 Georgetown City Council Meeting September 22, 2025 6 pm Mayor Jenkins called the Georgetown City Council meeting to order. All members were present. After a moment of silence, Councilmember Stone led the pledge. Councilmember Crisp moved to add to tonight’s agenda a Resolution seeking authorization to apply for County Priority Projects Program grant funding for the resurfacing of Delaplain Road and Main Avenue. A motion to add this item to the agenda was made by Councilmember Tingle Sames and seconded by Councilmember Menke. The motion was unanimously approved. 1. Minutes A motion to approve the minutes from the September 22, 2025, Special City Council meeting was made by Councilmember Stone and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. 2. Acknowledgement of Check Register Mayor Jenkins requested that council members acknowledge receipt of the check register. All acknowledged receipt. 3. Mayor’s Comments a) Trick or Treat – A motion to hold Trick or Treat on October 31, 2025, from 6-8 pm was made by Councilmember Hampton and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. b) Proclamation – October Manufacturing Month 4. *City Attorney – Municipal Order – Secondary Manufacturers Settlements A motion to approve was made by Councilmember Hambrick and seconded by Councilmember Tingle Sames. The motion was unanimously approved. 5. *Police – Municipal Order – Intersection Camera/License Plate Reader – A motion to approve was made by Councilmember Hampton and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. 6. *Fire – Municipal Order – Ladder Truck Purchase Agreement with Atlantic Emergency Solutions – A motion to approve was made by Councilmember Lusby Mitchell and seconded by Councilmember Wilkins Brent. The motion was unanimously approved. 7. *Finance – Resolution – Lease-Purchase Agreement with PNC Finance – A motion to approve was made by Councilmember Hambrick and seconded by Councilmember Menke. The motion was unanimously approved. 8. First Readings a) Training Incentive Program Ordinance – Sponsors Tammy Lusby Mitchell, Kim Menke, and Greg Hampton b) Personnel Ordinance Amendment – Sponsors Karen Tingle Sames and Sonja Wilkins Brent Georgetown City Council Meeting Minutes of September 22, 2025 Page 2 of 3 c) Property Tax Ordinance 9. GMWSS a) Pecco, Inc – $19,119.60 A motion to approve was made by Councilmember Wilkins Brent and seconded by Councilmember Crisp. The motion was unanimously approved. b) Frankfort Toyota – $39,959.00 A motion to approve was made by Councilmember Menke and seconded by Councilmember Hampton. The motion was unanimously approved. c) Desotec – $59,624.75 A motion to approve was made by Councilmember Lusby Mitchell and seconded by Councilmember Hambrick. The motion was unanimously approved. d) Judy Construction - $256,084.25 A motion to approve was made by Councilmember Menke and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. 10. Police a) Municipal Order – School Resource Officer Memorandum of Understanding A motion to approve was made by Councilmember Stone and seconded by Councilmember Crisp. The motion was unanimously approved. b) Municipal Order – Surplus Items – A motion to approve was made by Councilmember Tingle Sames and seconded by Councilmember Hampton. The motion was unanimously approved. c) Resolution – Violence Against Women Act Grant Application A motion to approve was made by Councilmember Lusby Mitchell and seconded by Councilmember Wilkins Brent. The motion was unanimously approved. 11. Finance – Resolution – Acceptance of Land and Water Conservation Fund Grant A motion to approve was made by Councilmember Stone and seconded by Councilmember Wilkins Brent. The motion was unanimously approved. 12. City Engineer a) Municipal Order – Adoption of Traffic Calming Program – A motion to approve was made by Councilmember Crisp and seconded by Councilmember Hambrick. The motion was unanimously approved. b) Resolution – County Priority Projects Program Grant Application – A motion to approve was made by Councilmember Tingle Sames and seconded by Councilmember Lusby Mitchell. The motion was unanimously approved. 13. Council Discussion a) Old Business 1. Planning & Zoning Ordinance – A joint work session of the City Council and Planning Commission will be held on September 23, 2025 at 6 pm. b) New Business Georgetown City Council Meeting Minutes of September 22, 2025 Page 3 of 3 There being no further business, Mayor Jenkins adjourned the meeting at 7:20 pm. APPROVED ________________________________ Burney Jenkins, Mayor ATTESTED BY: __________________________________ Tracie Hoffman, City Clerk-Treasurer *Denotes a deviation from the printed agenda order.  CITY OF GEORGETOWN, KENTUCKY RESOLUTION 2025- A RESOLUTION OF THE CITY OF GEORGETOWN ACCEPTING KENTUCKY JUSTICE ASSISTANCE GRANT (JAG) FUNDS AND AUTHORIZING THE MAYOR TO SIGN ALL RELEVANT DOCUMENTS. WHEREAS, the City of Georgetown desires to continue providing support and services to citizens suffering from mental health and substance use issues throughout the city; and WHEREAS, the City of Georgetown made application to the Kentucky Justice & Public Safety Cabinet for continued assistance under the Justice Assistance Grant (“JAG”) program, with the goal of maintaining its two (2) officers dedicated to Community Recovery and Support; and WHEREAS, the City of Georgetown’s application requested $184,973 in grant funding, pledging additional off-grant matching funds up to $84,275; and WHEREAS, the City has been awarded $147,588.00 for grant activity from October 1, 2025 through September 30, 2026; and WHEREAS, the JAG program typically requires a cash match of ten percent (10%), but there is no grant-required match for this funding cycle; nonetheless, the City has allocated funds to support the remaining costs for the program, such as a portion of officer salaries, benefits above single election (if applicable), training, program costs, etc.; and WHEREAS, the entire state funding allocation of $147,588 will be used to fund the salaries and matching benefits for the two JAG officers; and WHEREAS, the City’s additional off-grant costs for salaries, benefits, and other program costs for the two JAG officers are approximately $121,660; and WHEREAS, the City of Georgetown has allocated $110,012 in the FY 2026 budget for salaries and benefits and $25,000 for travel, training, and operating expenses requested in the grant application (these requests were not funded by the grant program). NOW, THEREFORE, be it resolved by the City of Georgetown that: The Council does hereby ratify or adopt all statements, representations, warranties, covenants, and agreements required under the Justice Assistance Grant and does hereby accept the funds granted. The Mayor is hereby authorized and directed to sign any and all necessary documents on behalf of the Georgetown City Council, and the Georgetown City Clerk is hereby authorized and directed to certify thereto. This RESOLUTION was approved by vote of the City Council, City of Georgetown on the 1st day of October, 2025.  CITY COUNCIL OF GEORGETOWN ____________________________________ By: Burney Jenkins, Mayor ATTESTED BY: _______________________________ Tracie Hoffman, City Clerk/Treasurer  Commonwealth of Kentucky CONTRACT Document Number: PON2 500 2600000624 Version: 1 Record Date: Document Description: City of Georgetown JAG Cited Authority: FAP111-44-00 Memorandum of Agreement Reason for Modification: Issuer Contact: Name: Felicia Biggerstaff D Phone: E-mail: Vendor Name: 502-564-8239 Felicia.Biggerstaff@ky.gov CITY OF GEORGETOWN Vendor No. Vendor Contact Name: KY0033584 Holly Gilchrist 100 N COURT STREET GEORGETOWN Shipping Information: Effective From: 10/01/2025 ra KY f 40324 Phone: E-mail: Effective To: 06/30/2026 502-863-9803 Holly.Gilchrist@Georgetownky.com Billing Information: Justice Administration 125 Holmes St State Office Building Annex, 2nd Floor Frankfort KY 40601 1 Line Item Delivery Date Quantity Extended Description: 0.00000 Unit t Description Georgetown Narcotics Task Force Unit Price $0.000000 Contract Amount $147,588.00 Total Price $147,588.00 This contract provides support to a wide range of program areas including law enforcement, prosecution, indigent defense, courts, crime prevention and education, corrections, drug treatment and enforcement, planning, evaluation, technology improvement, and crime victim and witness initiatives and mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams. TOTAL CONTRACT AMOUNT $147,588.00  Document Phase Document Description Page 2 2600000624 Draft City of Georgetown JAG Total Pages: 13 Memorandum of Agreement Revised September 2025 This Memorandum of Agreement (“Contract”) is entered into, by and between the Commonwealth of Kentucky, Justice and Public Safety Cabinet, Criminal Justice Statistical Analysis Center (“the Commonwealth”) and City of Georgetown (“the Contractor”) to establish an agreement for the provision of grant funds to fund drug task force activities. This Contract is effective from October 1, 2025, through June 30, 2026. Definitions: For the purposes of this agreement, the definitions listed in this section shall represent the common and exclusive understanding of the parties hereto. The singular and plural forms, as well as the small or upper case, of any defined term can be used interchangeably regardless of whether the definition refers to the singular or plural term, or uses the small or upper case, and pronouns shall be deemed to include all genders. 1. “Contract” shall mean this Memorandum of Agreement governing the award provided by the Commonwealth to the Contractor for the Contractor to carry out award activities specified in D the Contractor’s approved application in IGX. 2. “Contractor” shall mean the designated agency that has received this Contract subject to oversight by the Commonwealth of Kentucky, Justice and Public Safety Cabinet. a. Contractor shall include but not be limited to any employee, subcontractor, vendor, designee, recipient of any subaward from Contractor or any other individual or entity acting on behalf of the Contractor providing services pursuant to this Contract. 3. “Grants Director” shall mean the Director of the Criminal Justice Statistical Analysis Center, Justice and Public Safety Cabinet, or a written designee. 4. “Criminal Justice Statistical Analysis Center” and “CJSAC” shall mean the Criminal Justice f Statistical Analysis Center, Justice and Public Safety Cabinet. 5. “Office of Drug Control Policy” and “ODCP” shall mean the Office of Drug Control Policy, Justice and Public Safety Cabinet ra 6. “Intelligrants”, “IG” and “IGX” shall mean the Justice and Public Safety Cabinet enterprise information technology system of record for grants management. 7. “Technical Assistance” shall mean the sharing of information and expertise, instruction, skills training, and transmission of working knowledge, including, but not limited to: a. Program technical assistance related to the methods of carrying out the program. b. Financial technical assistance related to the methods used to manage the funds received by the subrecipient. Background Information: These terms and conditions are for Contracts funded by Kentucky Agency for Substance Abuse Policy funds received by the Criminal Justice Statistical Analysis Center from the Office of Drug Control t Policy. The Commonwealth of Kentucky, Justice and Public Safety Cabinet awarding official for this contract is the Justice and Public Safety Cabinet Secretary, who can be contacted at 125 Holmes St, Frankfort KY 40601. Scope of Work: In accordance with the provisions of the Kentucky Revised Statues KRS 15A.150, 15A.340, 15A.342 and 15A.344, the Commonwealth hereby offers this Contract and award in the amount, and for the time specified, as set forth more fully herein. The Commonwealth shall:  Document Phase Document Description Page 3 2600000624 Draft City of Georgetown JAG Total Pages: 13 1. Provide Intelligrants 10.0 (IGX) site administration and user accounts with appropriate access for the Contractor. 2. Have sole discretion to determine whether the Contractor’s expenditures referenced in this contract are reasonable and in keeping with the purposes set out in the contract. 3. Have sole discretion to determine the manner in which the Contractor makes the Commonwealth whole, which may include refunding any funds disbursed to it pursuant to this Contract, in the event it is determined by the Commonwealth that the Contractor used the funds for an unallowable cost, unreasonably, or not in compliance with the scope of work and requirements set out in this Contract, including but not limited to the Contractor’s application and any state or federal guidance, regulation, or statute referenced herein. 4. Develop and implement a risk-based monitoring plan to evaluate Contractor. 5. Evaluate Contractor’s risk of noncompliance with state statutes, regulations, and the terms and conditions of the contract for purposes of determining the appropriate subrecipient monitoring schedule. 6. Conduct regular desk monitoring and on-site monitoring of Contractor in accordance with the risk-based monitoring schedule or in response to an emergent issue. 7. Monitor the activities of the Contractor as necessary to ensure that the funds related to the Contract are used for authorized purposes, in compliance with statutes, regulations, and the terms and conditions of the Contract, and that Contract performance goals are achieved. D 8. Maintain a copy of site visit results and other documents related to Contractor compliance. 9. Provide, upon request, technical assistance with Contract administration, reporting requirements, and navigation of IGX. 10. Reimburse the Contractor in accordance with the pricing section within this contract. The Contractor shall: 1. Carry out the project detailed in the Contractor’s approved application in IGX, JAG- ASAP-2025-City of-00190, using funds only for the purposes outlined therein, and in this f Contract, and in accordance with all Contract Terms and Conditions, including all requirements and materials incorporated by reference therein. ra 2. Submit required progress reports and financial reports at least quarterly as set forth below in paragraph 14 of the Criminal Justice Statistical Analysis Center Standard Terms and Conditions. 3. Retain all required financial and programmatic documentation, as detailed in this Contract, the Contractor’s application, and any state guidance, regulation, or statute referenced herein and provide to the Commonwealth such documentation for any monitoring, audit, and all required federal reporting. 4. Agree that the Commonwealth shall have sole discretion to determine whether the Contractor’s expenditures referenced in this Contract are reasonable and in keeping with the purposes set out in the Contract. 5. Make the Commonwealth whole, which may include refunding any funds disbursed to it pursuant to this Contract, in the event it is determined by the Commonwealth that funds were t used for an unallowable cost, unreasonably, or not in compliance with the scope of work and requirements set out in this Contract, including but not limited to the Contractor’s application and any state or federal guidance, regulation, or statute referenced herein. Pricing: 1. The total contract amount is $147,588. Payments shall be made through a reimbursement process only, on a quarterly basis, unless otherwise specified by the Commonwealth. a. The Contractor shall submit financial reports with required supporting documentation as least quarterly as set forth below in paragraph 14 of the Criminal Justice Statistical Analysis Center Standard Terms and Conditions. b. The Commonwealth shall provide payment within thirty (30) days of receipt of valid, approved supporting documentation as provided by the Contractor with its quarterly financial report.  Document Phase Document Description Page 4 2600000624 Draft City of Georgetown JAG Total Pages: 13 c. Reimbursement shall be based on the Contractor’s percentage effort and salary/fringe expenses. d. Reimbursement of allowable travel expenses must comply with applicable state and federal law, including but not limited to the Kentucky Model Procurement Code and relevant regulations and Finance and Administration Cabinet Policies. e. The Contractor shall be reimbursed for no spending unless and except as specifically authorized by the specifications of this Contract or authorized in advance and in writing by the Commonwealth. f. Payments shall be made upon receipt of required reports and a determination by the Commonwealth that the Contractor’s services are reasonable and in compliance with the purposes and requirements set out in this Contract. This clause shall not be interpreted to foreclose a later finding by the Commonwealth that such funds were used for an unallowable cost, unreasonably, or not in compliance with the purposes and requirements set out in this Contract. D Criminal Justice Statistical Analysis Center Standard Terms and Conditions: 1. The Contractor at any tier shall take reasonable steps to provide meaningful access to their programs and activities for persons with Limited English Proficiency (LEP) pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d. 2. The Contractor shall comply with all applicable federal, state, and local laws. Contractor shall also comply with all applicable Commonwealth of Kentucky, Justice and Public Safety Cabinet, Criminal Justice Statistical Analysis Center policies and procedures unless a specific exemption has been granted by the Criminal Justice Statistical Analysis Center to the Contractor. f 3. The Contractor shall receive and engage in any training and technical assistance activities required in writing by CJSAC. 4. The Contractor shall comply with all applicable federal, state, and local laws. Contractor ra shall also comply with all applicable Commonwealth of Kentucky, Justice and Public Safety Cabinet, Criminal Justice Statistical Analysis Center policies and procedures unless a specific, written exemption has been granted by the Criminal Justice Statistical Analysis Center to the Contractor. 5. The Contractor and all its subcontractors shall ensure each award is accounted for separately to prevent comingling of funds, which is prohibited. Funds specifically budgeted and/or received for one project may not be used to support another. The Contractor shall maintain an adequate accounting system that allows the Contractor to maintain documentation to support all receipts and expenditures of awarded funds. Furthermore, all financial statements and accounting transactions shall be prepared in accordance with Generally Accepted Accounting Principles. 6. Contractors that are state agencies shall utilize eMARS funding codes approved by CJSAC to ensure proper drawdown and reimbursement of funds. State agencies shall verify their eMARS t funding codes with CJSAC staff prior to submission of their first Financial Report. 7. The maximum compensation rate for an individual consultant under this contract shall be $81.25/hr or $650/day. 8. The Contractor shall comply with the procurement procedures and regulations set forth by the Commonwealth of Kentucky, Finance and Administration Cabinet, https://finance.ky.gov/ services/eprocurement/Pages/LawsPrefRegsPolicies.aspx. Note: the Contractor shall follow the most restrictive policy, whether it is the Commonwealth of Kentucky or the Contractor’s. 9. The Contractor shall commence project activities within sixty (60) days of the approved project start date for the contract, unless otherwise specified in the grant application. If the project is not operational within that time period, written notification shall be submitted to CJSAC including detailed steps taken to initiate the project, reason(s) for delay, and expected starting time. CJSAC may cancel the project and/or redistribute funds if the project is not implemented  Document Phase Document Description Page 5 2600000624 Draft City of Georgetown JAG Total Pages: 13 within a reasonable timeframe and/or justification is not provided. Any new positions requested in the grant shall be filled within sixty (60) days of the approved project start date for the contract, unless otherwise discussed with CJSAC; failure to do so may result in a decrease in Contract funds. 10. The Contractor shall not make changes to the overall scope of the project without express written prior approval from CJSAC. However, minor changes to the project and budget adjustments may be requested using the Grant Award Modification (GAM) process. Approval of a GAM shall be obtained prior to any obligation of grant funds not approved in the most current version of the budget. GAMs shall be submitted no less than sixty (60) day prior to end of the Contract period unless otherwise approved by CJSAC, and retroactive revisions shall not be approved. CJSAC shall be notified in writing of all employee changes pertaining to this grant within thirty (30) days of occurrence. A GAM is required to reflect changes in the Contractor Executive Director, Financial Officer, or Project Director designations. The Contractor should note that its Financial Officer cannot be the same person who functions as the Agency Executive Director or Project Director. 11. The Contractor shall maintain time and activity records for all personnel (including volunteers if applicable) assigned to this award. Support shall reasonably reflect the total activity for which the employee is compensated by the organization and cover both federally funded and all other activities. Where grant recipients work on multiple grant programs or cost D activities, documentation shall support a reasonable allocation or distribution of costs among specific activities or cost objectives. Timesheet records shall be signed by the individual and a supervisor with immediate knowledge of the work performed, and records retention requirements shall be followed. Timesheets shall include activity, dates of activity, assigned codes, number of hours worked, name, and signature. An electronic signature is allowable. 12. Unless otherwise approved, the Contractor shall purchase equipment funded with this award within the first four (4) months of the project period. This purchase allows acquisition time and provides eight (8) months to use the equipment. 13. The Contractor shall ensure that any materials resulting from grant-funded project activities, f including any websites funded in whole or in part by this contract, shall contain an acknowledgment of support through the use of the following or comparable footnote: “This project was supported by Contract Number JAG-ASAP-2025-City of-00190 awarded through ra the Kentucky Justice and Public Safety Cabinet. The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Commonwealth of Kentucky, Justice and Public Safety Cabinet.” 14. The Contractor shall submit financial and program reports at least quarterly, as required. a. The Contractor shall collect and maintain data that measures the performance and effectiveness of work under this award. The data shall be provided to CJSAC in the manner (including timeframes) specified in the program solicitation or other applicable written guidance. b. The Contactor’s Financial Director or designee shall approve financial reports. Failure to submit financial reports according to the time set forth may result in delays or withholding of funds. Financial reports shall be submitted on a quarterly basis. t c. Contractors shall submit financial reports to CJSAC that include itemized expenses requested for reimbursement. Invoices and other documentation of award and any required match expenditures shall be submitted with each quarterly financial report. For information on contract assistance, including the type of contract needed and verbiage, may be found at http://www.ojp.gov/funding/pdfs/procurement_procedures.pdf. d. If it is determined the Contractor is non-compliant with any applicable Commonwealth of Kentucky, Justice and Public Safety Cabinet, Office of Financial Management Services, Criminal Justice Statistical Analysis Center policies and procedures at any time throughout the duration of the award, a more stringent review of the Contractor may be undertaken to determine the extent of non-compliance. If at the conclusion of the review, CJSAC staff continue to have concerns, additional corrective action steps  Document Phase Document Description Page 6 2600000624 Draft City of Georgetown JAG Total Pages: 13 may be taken which may include but are not limited to, technical assistance, a corrective action plan, or a formal audit. e. Contractors shall submit performance reports to CJSAC in Intelligrants 10.0 (IGX) within the identified timeframe below. The schedule for filing quarterly reports is as follows: i. Quarter 1 runs from October 1st – December 31st with reporting due January 15th; ii.Quarter 2 runs from January 1st – March 31st with reporting due April 15th; iii.Quarter 3 runs from April 1st – June 30th with reporting due July 15th; iv.Quarter 4 runs from July 1st – September 30th with reporting due October 15th 15. The Contractor shall submit a final report documenting all relevant project activities no later than 90 days following the close of the subaward period. The final report shall include detailed information about project activities funded, including, but not limited to, information about how the funds were used for each priority program area, data to support statements of progress, and data concerning the results and outcomes of the funded project reflecting successes and impacts. 16. The Contractor shall adhere to the Contractor’s own written hiring policies, as well as any statutory or regulatory requirements, when hiring for grant-funded positions. D 17. The Contractor shall maintain a conflict of interest policy and ensure that such conflict of interest policy is applicable to each activity funded under this award. The Contractor at any tier shall disclose in writing to CJSAC any potential conflict of interest affecting the awarded funds. Failure to do so may result in withholding of reimbursement, termination of the award, or other appropriate action. 18. The Contractor shall comply with any additional requirements that may be imposed by CJSAC during the period of performance for this award if the Contractor is designated as “high-risk” as a result of the CJSAC risk assessment process. 19. Any costs incurred but not liquidated before the end of the project period may be submitted f for reimbursement via the submission of a liquidation report within 90 days of the end of the project period. 20. The Contractor at any tier understands and agrees that misuse of award funds may result in a ra range of penalties, including suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided under the Contract, and civil or criminal penalties. 21. The Director of CJSAC, upon a finding that there (1) has been substantial failure by the Contractor to comply with applicable laws, regulations, and/or the terms and conditions of the award or relevant solicitation; (2) has been failure by the Contractor to make satisfactory progress toward the goals, objectives, or strategies set forth in the application; or (3) have been project changes proposed or implemented by the Contractor to the extent that, if originally submitted, the application would not have been selected for funding, may terminate or suspend until the Director is satisfied that there is no longer such failure or changes, all or part of the award. 22. The Justice and Public Safety Cabinet, Office of Financial Management Services, is responsible t for monitoring Contractor compliance with this contract condition and the Contractor shall allow access to any and all documentation, records, or material necessary to complete monitoring. 23. The Contractor shall collect and maintain data that measures the performance and effectiveness of work under the contract. The data shall be provided to CJSAC in a manner (including within the timeframes) specified by CJSAC. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 24. The Contractor shall not use this Contract to supplant State and local funds that would otherwise be available for the activities under this Contract. Justice and Public Safety Cabinet Terms and Conditions:  Document Phase Document Description Page 7 2600000624 Draft City of Georgetown JAG Total Pages: 13 1. Contractor shall comply at all times with all applicable federal, state, and local laws, regulations, executive orders, and attorney general opinions that are lawful and that are not enjoined by a court of law, and shall also comply with all Commonwealth of Kentucky Executive Department, Commonwealth Office of Technology, and DOCJT policies and procedures. 2. The Contractor shall comply with all applicable Commonwealth of Kentucky Executive Department policies and procedures, and Commonwealth Office of Technology policies and procedures. 3. The Contractor shall report any and all acts and omissions constituting a violation of applicable federal, state, or local laws, policies and procedures, or this Contract, to the Commonwealth in writing within one business day of the discovery of the violation. 4. To the extent permitted by law, the Contractor shall indemnify and hold harmless the Commonwealth against any and all claims, losses, demands, obligations, and litigation, including attorneys’ fees, that result from or by: (1) services rendered by the Contractor in connection with performance of this Contract; (2) any and all bad-faith, erroneous, negligent, reckless, and unlawful acts and omissions of the Contractor, its officers, or employees in the performance of this Contract; (3) the Contractor’s creation of a hazardous condition or exacerbation of a pre-existing hazardous condition; (4) the Contractor’s publication, translation, reproduction, delivery, performance, use, or disposition, of any data processed under the Contract in a manner not authorized by the Contract, or by federal or Commonwealth D regulations or statutes; (5) the Contractor’s employment practices during the term of this Contract; and (6) any failure of the Contractor, its officers, or employees to observe federal, state, and local laws, including but not limited to labor laws and minimum wage laws. 5. Both parties, including any subcontractors or agents of each, shall comply with all applicable state and federal confidentiality laws, including the Family Educational Rights and Privacy Act and the Health Insurance Portability and Accountability Act, and to protect the security, confidentiality, and integrity of education and health information. The Contractor acknowledges and agrees that the Commonwealth shall be entitled, without waiving any other rights or remedies, to injunctive or equitable relief to enforce the requirements of this provision f of this Contract. 6. Vendors and other state agencies that receive Personal Information as defined by and in accordance with Kentucky’s Personal Information Security and Breach Investigation ra Procedures and Practices Act, KRS 61.931, et seq. (“the Act”), shall secure and protect the Personal Information by, without limitation, complying with all requirements applicable to non- affiliated third parties set for in the Act. 6.1. “Personal Information” is defined in accordance with KRS 61.931(6) as “an individual’s first name or first initial and last name; personal mark; or unique biometric or genetic print or image, in combination with one (1) or more of the following data elements: 6.1.1. An account, credit card number, or debit card number that, in combination with any required security code, access code, or password, would permit access to an account; 6.1.2. A Social Security number; 6.1.3. A taxpayer identification number that incorporates a Social Security number; 6.1.4. A driver’s license number, state identification card number, or other individual t identification number issued by an agency; 6.1.5. A passport number or other identification number issued by the United States government; or 6.1.6. Individually Identifiable Information as defined in 45 C.F.R. sec. 160.013 (of the Health Insurance Portability and Accountability Act), except for education records covered by the Family Education Rights and Privacy Act, as amended 20 U.S.C. sec. 1232g. 6.2. As provided in KRS 61.931(5), a “non-affiliated third party” means “any person or entity that has an agreement or contract with the Commonwealth and receives (accesses, collects, or maintains) personal information from the Commonwealth pursuant to the contract or Contract.” 6.3. The Contractor shall cooperate with the Commonwealth in complying with the response, mitigation, correction, investigation, and notification requirements of the Act.  Document Phase Document Description Page 8 2600000624 Draft City of Georgetown JAG Total Pages: 13 6.4. The Contractor shall notify as soon as possible, but not to exceed seventy-two (72) hours, the Commonwealth, the Commissioner of the Kentucky State Police, the Auditor of Public Accounts, and the Commonwealth Office of Technology, of a determination of, or knowledge of, a breach, unless the exception set forth in KRS 61.932(2) applies and the Contractor abides by the requirements set for in that exception. Notification shall be in writing on a form developed by the Commonwealth Office of Technology 6.5. The Contractor shall undertake a prompt and reasonable investigation of any breach as required by KRS 61.933. 6.6. Upon conclusion of an investigation of a security breach of Personal Information as required by KRS 61.933, the Contractor shall pay the costs of the notification, investigation, and mitigation of the security breach. 6.7. In accordance with KRS 61.932(2)(a), the Contractor shall implement, maintain, and update security and breach investigation procedures that are appropriate to the nature of the information disclosed, that are at least as stringent as the security and breach investigation procedures and practices established by the Commonwealth Office of Technology. 7. The Contractor shall not distribute, divulge, publish, or release any data or information obtained from or owned by the Commonwealth without the prior written approval of the Commonwealth unless compelled to do so by law or by a judicially signed order from a court of competent jurisdiction. The Contractor acknowledges that it receives the Commonwealth’s data or D information solely for the purposes of this Contract, and that its receipt of the Commonwealth’s data or information in no way creates any ownership interest in the Commonwealth’s data or information, unless explicitly provided otherwise within the terms and conditions of this Contract. 8. The Contractor shall ensure that any and all access to Commonwealth data by Contractor personnel is limited to only those Contractor personnel with a necessary and essential purpose to fulfill the terms and conditions within this Contract. 9. The Contractor shall not utilize Commonwealth data for the Contractor’s benefit except as contemplated within and pursuant to the terms and conditions of this Contract. The Contractor f shall not sell or resell any and all Commonwealth data. 10. The Contractor shall ensure that any and all data transmitted and received on behalf of and as directed by the Commonwealth is transmitted and received only via secure methods and ra protocols. 11. Upon the expiration of the term of this Contract, unless it is renewed prior to its expiration, the Contractor shall either: (1) return any and all data provided by the Commonwealth, destroy any and all copies of the data in whatever form they occur, complete the attached Data Destruction Certification, and submit the certificate to the Commonwealth no less than 7 calendar days after expiration of this Contract; (2) destroy the data, including any and all copies of the data in whatever form they occur, without returning the data to the Commonwealth, complete the attached Data Destruction Certification, and submit the certificate to the Commonwealth no less than 7 calendar days after expiration of this Contract; or (3) retain the data subject to the terms of this Contract regarding data ownership, privacy, and breach. The Commonwealth retains discretion to choose the option Contractor shall perform. In the event that the Commonwealth has not communicated to the Contractor which option should be followed, the Contractor shall perform the actions listed in option (1). t 12. The parties agree that they receive all information communicated between them before the execution of this Contract in strict confidence and that the receiving party, its agents, or employees shall not, without prior written consent of the other party, disclose any such information, subject to Commonwealth of Kentucky and federal disclosure laws. 13. The Contractor shall not represent that a working copy, draft, or the finalized version of this Contract is identical to a previous iteration of this Contract if the Contractor has made edits since the last iteration. The Contractor shall clearly present all edits, either through editing functions in word processing software, or as a list provided contemporaneously with the most recently edited iteration. 14. During the term of this Contract, Contractor shall be authorized in its sole discretion to discipline, terminate, or take any other personnel action against Contractor personnel. Upon  Document Phase Document Description Page 9 2600000624 Draft City of Georgetown JAG Total Pages: 13 communication by Commonwealth of an issue with Contractor personnel, Contractor shall have the sole authority to take action to effect a solution. 15. In no event shall any person or entity be deemed to be a third-party beneficiary of this Contract. 16. The Contractor acknowledges that the Commonwealth may execute Contracts with other vendors for additional or related goods and services that address, interact with, or otherwise regard this Contract. The Contractor shall fully cooperate with such other vendors and vendor personnel, agents, and designees. The Contractor shall not commit any act; allow any omission; or permit its personnel, agents, or designees to commit any act or allow any omission that may interfere with the performance of work by any other vendor or any other vendor’s personnel, agents, or designees. 17. Each party shall provide a contact to resolve any and all issues related to this Contract and promptly update the contact information as necessary. 18. All notices under this Contract shall be given in writing. Electronic mail constitutes a writing. 19. No change, waiver, or discharge of any liability or obligation under this Contract on any one or more occasions shall be deemed a waiver of performance of any continuing or other obligation, or shall prohibit enforcement of any obligation, on any other occasion. 20. No party shall assign its respective rights or obligations under this Contract without prior written consent of the other party. Any purported assignment or delegation in violation of this Contract is void. D 21. The Contractor agrees that any and all violations of this Contract may result in the immediate termination of this Contract. Unless federal law applies, this Contract shall be construed and enforced in accordance with the laws of the Commonwealth of Kentucky. 22. The parties agree that any claim, action, or lawsuit arising under this Contract must be brought in Franklin County in Frankfort, Kentucky, unless federal law applies, in which case any claim, action, or lawsuit arising under this Contract must be brought in the United States District Court in Lexington, Kentucky. 23. This Contract is the final and exclusive agreement between the parties. All prior negotiations and agreements are superseded by this Contract. f 24. Nothing in this Contract shall be deemed to waive, or otherwise limit, the rights, privileges, immunities, including sovereign immunity granted under Kentucky Constitution §§ 230 & 231 and the United States Constitution Eleventh Amendment, and matters of defense now available ra or hereafter made available to the Commonwealth and/or its officers and employees. 25. If any provision of this Contract is deemed to invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions and the Contract as a whole shall not in any way be affected or impaired thereby and such provision shall be ineffective only to the extent of such invalidity, illegality, or unenforceability. t  Document Phase Document Description Page 10 2600000624 Draft City of Georgetown JAG Total Pages: 13 Memorandum of Agreement Standard Terms and Conditions Revised August 2025 1.00 Effective Date All Memorandum of Agreements are not effective until the Secretary of the Finance and Administration Cabinet or his authorized designee has approved the agreement and until the agreement has been submitted to the government contract review committee. However, in accordance with KRS 45A.700, memoranda of agreement in aggregate amounts of $50,000 or less are exempt from review by the committee and need only be filed with the committee within 30 days of their effective date for informational purposes. KRS 45A.695(7) provides that payments on personal service contracts and memoranda of agreement shall not be authorized for services rendered after government contract review committee disapproval, unless the decision of the committee is overridden by the Secretary of the D Finance and Administration Cabinet or agency head if the agency has been granted delegation authority by the Secretary. The Commonwealth will make payment within thirty (30) working days of receipt of contractor's invoice or of acceptance of goods and/or services in accordance with KRS 45.453 and KRS 45.454. Payments are predicated upon successful completion and acceptance of the described work, f services, supplies, or commodities, and delivery of the required documentation. Invoices for payment shall be submitted to the agency contact person or his representative. ra 2.00 Cancellation Clause Both parties shall have the right to terminate and cancel this contract at any time not to exceed thirty (30) days' written notice served on the Contractor by registered or certified mail. 3.00 Funding Out Provision The state agency may terminate this agreement if funds are not appropriated to the contracting agency or are not otherwise available for the purpose of making payments without incurring any obligation for payment after the date of termination, regardless of the terms of the agreement. The state agency shall provide the Contractor thirty (30) calendar day’s written notice of termination t of the agreement due to lack of available funding. 4.00 Reduction in Contract Worker Hours The Kentucky General Assembly may allow for a reduction in contract worker hours in conjunction with a budget balancing measure for some professional and non-professional service contracts. If under such authority the agency is required by Executive Order or otherwise to reduce contract hours, the agreement will be reduced by the amount specified in that document. If the contract funding is reduced, then the scope of work related to the contract may also be reduced commensurate with the reduction in funding. This reduction of the scope shall be agreeable to both parties and shall not be considered a breach of contract.  Document Phase Document Description Page 11 2600000624 Draft City of Georgetown JAG Total Pages: 13 5.00 Access to Records The state agency certifies that it is in compliance with the provisions of KRS 45A.150, "Access to contractor's books, documents, papers, records, or other evidence directly pertinent to the contract." The Contractor, as defined in KRS 45A.030, agrees that the contracting agency, the Finance and Administration Cabinet, the Auditor of Public Accounts, and the Legislative Research Commission, or their duly authorized representatives, shall have access to any books, documents, papers, records, or other evidence, which are directly pertinent to this agreement for the purpose of financial audit or program review. The Contractor also recognizes that any books, documents, papers, records, or other evidence, received during a financial audit or program review shall be subject to the Kentucky Open Records Act, KRS 61.870 to 61.884. Records and other prequalification information confidentially disclosed as part of the bid process shall not be deemed as directly pertinent to the agreement and shall be exempt from disclosure as provided in KRS 61.878(1)(c). D 6.00 Violation of tax and employment laws KRS 45A.485 requires the Contractor and all subcontractors performing work under the contract to reveal to the Commonwealth any final determination of a violation by the Contractor within the previous five (5) year period of the provisions of KRS chapters 136, 139, 141, 337, 338, 341, and 342. These statutes relate to corporate and utility tax, sales and use tax, income tax, wages and hours laws, occupational safety and health laws, unemployment insurance laws, and workers compensation insurance laws, respectively. Disclosure of any violations is required prior to the f award of any state contract and throughout the duration the contract. Failure to disclose violations, shall be grounds for the Commonwealth's disqualification of a ra contractor or subcontractor from eligibility for future state contracts for a period of two (2) years. To comply with KRS 45A.485, the Contractor and all subcontractors performing work under this contract shall report any such final determination(s) of any violation(s) within the previous five (5) years to the Commonwealth by providing a list of the following information regarding any violation(s): (1) specific KRS violated, (2) date of any final determination of a violation, and (3) state agency which issued the final determination. t A list of any disclosures made prior to award of a contract shall be attached to the contract. The Contractor affirms that it has not violated any of the provisions of the above statutes within the previous five (5) year period, aside from violations explicitly disclosed and attached to this contract. Contractor further affirms that it will (1) communicate the above KRS 45A.485 disclosure requirements to any subcontractors and (2) disclose any subcontractor violations it becomes aware of to the Commonwealth. 7.00 Nondiscrimination  Document Phase Document Description Page 12 2600000624 Draft City of Georgetown JAG Total Pages: 13 The Equal Employment Opportunity Act of 1978 (the “Act”), KRS 45.560 to 45.640, applies to all State government contracts or subcontracts in an amount exceeding $500,000. The contractor shall comply with all terms and conditions of the Act. During the performance of this contract, the Contractor agrees as follows: (a) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age forty (40) and over, disability, veteran status, or national origin or. (b) The Contractor shall take affirmative action in regard to employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination rates of pay or other forms of compensation, and selection for training, so as to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, age forty (40) and over, disability, veteran status, and national origin. D (c) (d) The Contractor shall state in all solicitations or advertisements for employees placed by or on behalf of the Contractor that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age forty (40) and over, disability, veteran status, or national origin. The Contractor shall post notices in conspicuous places, available to employees and applicants for employment, setting forth the provisions of this non-discrimination clause. f The Contractor shall send a notice to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract ra or understanding advising the said labor union or workers' representative of the Contractor's commitments under this nondiscrimination clause. The Contractor's noncompliance with the nondiscrimination clauses of this contract shall constitute a material breach of the contract. Each Contractor shall, for the length of the contract or at the point at which the contract is covered by this Act and until its conclusion, furnish such information as required by the Act and any rules, regulations and orders issued pursuant thereto and permit access to all books and records pertaining t to his employment practices and work sites by the contracting agency and the Cabinet to ascertain compliance with the Act. This section applies to agreements disbursing federal funds, in whole or part, only when the terms for receiving those funds mandate its inclusion.  Document Phase Document Description Page 13 2600000624 Draft City of Georgetown JAG Total Pages: 13 Approvals This contract is subject to the terms and conditions stated herein. By affixing signatures below, the parties verify that they are authorized to enter into this contract and that they accept and consent to be bound by the terms and conditions stated herein. In addition, the parties agree that (i) electronic approvals may serve as electronic signatures, and (ii) this contract may be executed in any number of counterparts, each of which when executed and delivered shall constitute a duplicate original, but all counterparts together shall constitute a single contract. 1st Party: Signature Title Printed Name Date D 2nd Party: Signature Printed Name Title Date Other Party: Signature Printed Name ra f Approved as to form and legality: Attorney Signature Title Date Date Printed Name t