Council Regular/Special Meeting

COUNCIL MEETING AGENDA October 1, 2015 Members may attend in person or by telephone. John W. Lewis, Mayor Eddie Cook Jenn Daniels Jordan Ray, Vice Mayor Victor Petersen Brigette Peterson Jared Taylor Regular Meeting Municipal Center, Council Chambers 6:30 PM 50 East Civic Center Drive Gilbert, Arizona AGENDA ITEMS MAY BE DISCUSSED IN A DIFFERENT SEQUENCE. ITEMS WILL NOT BE DISCUSSED PRIOR TO POSTED MEETING TIME. ADDENDUM PRESENTATIONS; PROCLAMATIONS 6A. Presentation of Certificates of Appreciation to representatives of Gilbert Sister Cities who visited Leshan, China. AGENDA ITEM CALL TO ORDER PRESENTATION OF STUDENT CITIZEN OF THE MONTH AWARD INVOCATION AND PLEDGE OF ALLEGIANCE The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information. Mayor invites all scouts present to the front of the Council Chambers. Pledge of Allegiance and introduction and recognition of scouts. Invocation by Councilmember. ROLL CALL PRESENTATIONS; PROCLAMATIONS 1. Pillar of the Month – Trustworthiness. 2. Proclamation declaring October 23 through 31, 2015 as Red Ribbon Week and recognizing the East Valley Young Marine program. 3. Proclamation declaring October 2015 as Dyslexic Awareness Month. 4. Proclamation declaring October 2015 as Domestic Violence Awareness Month. 5. Recognition of Higley High School senior Nicholas Stull for representing the State of Arizona at Boys Nation in Washington D.C. 6. Recognition of Assistant Fire Chief Wes Kemp for 23 years of service to the Town of Gilbert. COMMUNICATIONS FROM CITIZENS At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda. CONSENT CALENDAR All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion. 7. DEVELOPMENT AGREEMENT – consider adoption of a Resolution approving a Development Reimbursement and Lien Agreement with PS Mountain West, LLC for reimbursement of half street improvements to Germann Road at the southwest corner of Val Vista and Germann, Project No. ST145, and authorize the Mayor to execute the required documents. 8. MEMORANDUM OF UNDERSTANDING – consider approval of Memorandum of Understanding No. 2015-5001-0790 with Gilbert Parks and Recreation Foundation to establish a mechanism for contributions for the purposes of supporting parks, facilities and programs in the Town of Gilbert by securing funding resources, building partnerships and collaborations and serving as an advocate for the Parks and Recreation Department and authorize the Mayor to execute the required documents. 9. CONTRACT – consider approval of Contract No. 2016-4106-0068 with NWS Traffic, LLC in an amount not to exceed $110,000 for traffic signal video detection components and authorize the Mayor to execute the required documents. 10. CONTRACT – consider approval of Purchase Contract No. 2016-7008-0087 with Summit Traffic Solutions in an amount not to exceed $185,000 for traffic signal advance detection components and authorize the Mayor to execute the required documents. 11. CONTRACT – consider approval of: a) Design Concept Report and Environmental Services (A/E) Contract No. 2015-7008-0636 with Stanley Consultants in an amount not to exceed $688,382.85 for Lindsay Road at SR202 Proposed Traffic Interchange, Project No. ST158, and authorize the Mayor to execute the required documents; and b) authorize a General Fund Contingency Transfer in the amount of $218,950. 12. CHANGE ORDER – consider approval of Change Order No. 2 to Contract No. 2015- 1102-0551 with APL Access and Security increasing the contract amount by $73,985.01 for Video Surveillance systems and upgrades at the Water Treatment Plant and Municipal Center II. 13. BUDGET- consider approval of a Contingency Transfer from the Environmental Services - Residential contingency in the amount of $100,000 for the storm water portion of the Ash Street Extension, Project No. RD116. 14. FEES - consider approval of a Resolution to correct Resolution 3814, Exhibit A, Gilbert Park, Basin & Outdoor Facilities reservation fee schedule. 15. STREETLIGHT IMPROVEMENT DISTRICT 15-07 - consider adoption of a Resolution creating Streetlight Improvement District No. 15-07 for Brighton and ordering the improvements. 16. STREETLIGHT IMPROVEMENT DISTRICT 15-09 - consider adoption of a Resolution creating Streetlight Improvement District No. 15-09 for The Bungalows at Cooley Station Phase 2 and ordering the improvements. 17. FINAL PLAT S13-10 - consider approval of the final plat for Town Center South Lake Amended located at the southeast corner of Higley Road and the Mesquite Street alignment. 18. FINAL PLAT S14-09- consider approval of the final plat for Enclave at North Shore located north and east of the northeast corner of McQueen and Elliot Roads. 19. FINAL PLAT SP1468 - consider approval of the final plat for Living Spaces Furniture located at the northwest corner of Williams Field Road and Santan Village Parkway. 20. TEMPORARY EXTENSION OF PREMISES – consider approval of a temporary extension of premises for Copper Still Moonshine Grill located at 2531 South Gilbert Road for an event to be held on October 24 through 25, 2015.  21. TEMPORARY EXTENSION OF PREMISES – consider approval of a temporary extension of premises for Copper Still Moonshine Grill located at 2531 South Gilbert Road for an event to be held on November 7 through 8, 2015. 22. BOARDS AND COMMISSIONS – consider acceptance of the resignation of Mary Black from the Town of Gilbert Water Resources Municipal Property Corporation effective October 1, 2015. 23. BOARDS AND COMMISSIONS – consider appointment of a) Adam Hellman to the Firemen's Pension and Relief Fund Board with a term beginning October 1, 2015 and ending October 1, 2019; b) Deputy Chief Mike Connor to the Firemen's Pension and Relief Fund Board with a term beginning October 1, 2015 and ending October 1, 2019; and c) Deputy Clerk Lisa Maxwell to the Firemen's Pension and Relief Fund Board with a term beginning October 1, 2015 and ending October 1, 2019. 24. MINUTES – consider approval of the minutes of Special Meeting of August 27, 2015; Regular Meeting of August 27, 2015; Special Meeting of September 1, 2015; Special Meeting of September 3, 2015; Study Session of September 8, 2015; Special Meeting of September 10, 2015; and Regular Meeting of September 10, 2015. PUBLIC HEARING Items will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote. 25. CODE OF GILBERT - conduct hearing and consider adoption of an Ordinance amending the Code of Gilbert, Arizona, by amending Chapter 46 Parks and Recreation, Article I In General, by Amending Sections 46-2 Reservation Permit; Issuing Authority; Amending Article II Park and Recreational Facility Rules, by Amending Sections 46-39 Driving or Riding Vehicles and Animals; Parking; 46-42 Control of Animals; Abandonment; 46-43 Prohibited Activities, and 46-44 Regulations for Allowable Model Rocketry; Amending Article IV- Town Riparian Preserves, by Amending Sections 46-79 Feeding; 46- 80 Protection of Wildlife; and 46-81 Collection or Removal of Plants and Insects related to  use of Town of Gilbert Parks and Recreation Facilities, Town Lakes and Town Riparian Preserves. 26. CODE OF GILBERT - conduct hearing and consider adoption of an Ordinance amending the Code of Gilbert, Arizona, by amending Chapter 10 Buildings and Construction Regulations, Article VI Public Works, Sections 10-201 Adoption of Uniform Standard Specifications and Details for Public Works Construction, and 10-202 Adoption of 1984 Supplement to Standard Specifications for Public Works Construction related to standards of Public Works construction in the Town. ADMINISTRATIVE ITEMS Administrative Items are for Council discussion and action. It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item. Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address. Council may or may not accept public comment. 27. BOARDS AND COMMISSIONS – consider appointment to the Self-Insured Trust Fund for Health Insurance Benefits of: a) one regular member to the Self-Insured Trust Fund for Health Insurance Benefits with a term beginning October 1, 2015 and ending September 30, 2018; and b) Assistant Manager Marc Skocypec as the staff representative with a term beginning October 1, 2015 and ending September 30, 2018. 28. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Subcommittee on Board and Commission Application Screening, Interview, and Selection b) Other Council Subcommittees c) Regional Meetings d) Arts and Culture Board e) Design Review Board f) Environmental and Energy Conservation Advisory Board g) Gilbert Educational Cable Access Governing Board h) Human Relations Commission i) Industrial Development Authority j) Mayor’s Youth Advisory Committee k) Parks, Recreation and Library Services Advisory Board l) Planning Commission m) Redevelopment Commission n) Town of Gilbert, AZ Public Facilities MPC o) Town of Gilbert, AZ Water Resources MPC p) Town of Gilbert, AZ Self-Insured Trust Fund for Health Benefits q) Utility Board POLICY ITEMS 29. POLICY NO. 2015-03 - consider approval of Council Policy No. 2015-03 Policies of Responsible Financial Management adding Debt Service Reserve Policy language, repealing Policy No. 2014-02. FUTURE MEETINGS There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. COMMUNICATIONS Report from the TOWN MANAGER on current events. Report from the COUNCIL on current events. Report from the MAYOR on current events. ADJOURN NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. 1-602.A.9. Gilbert Council Meetings are recorded and maybe viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk.