Council Regular/Special Meeting

COUNCIL MEETING AGENDA June 23, 2016 Members may attend in person or by telephone. John W. Lewis, Mayor Eddie Cook Jenn Daniels Jared Taylor, Vice Mayor Victor Petersen Brigette Peterson Jordan Ray Regular Meeting Municipal Center, Council Chambers 7:00 PM 50 East Civic Center Drive Gilbert, Arizona AGENDA ITEMS MAY BE DISCUSSED IN A DIFFERENT SEQUENCE. ITEMS WILL NOT BE DISCUSSED PRIOR TO POSTED MEETING TIME. ADDENDUM 2A. Recognition of the Gilbert Feeding Families Committee and partners for their efforts on the annual food drive held in May. AGENDA ITEM CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information. Mayor invites all scouts present to the front of the Council Chambers. Pledge of Allegiance and introduction and recognition of scouts. Invocation Pastor Tim Thompson, Fountain of Life Church. ROLL CALL PRESENTATIONS; PROCLAMATIONS 1. Proclamation declaring July as Park and Recreation Month.  2. Proclamation declaring July 1, 2016 as Canada Day. 3. Presentation on the 2016 Benchmark Report. COMMUNICATIONS FROM CITIZENS At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda. CONSENT CALENDAR All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion. 4. INTERGOVERNMENTAL AGREEMENT – consider approval of: a) an amendment to Intergovernmental Agreement No. 2016-4501-0352 with Regional Public Transportation Authority for FY2017 Gilbert Transit, Dial-A-Ride, and Alternative Transportation Services and authorize the Mayor to execute the required documents; and b) a Special Revenue contingency transfer utilizing Local Transportation Assistance Funding (LTAF) funding as the designated revenue source in the amount of $202,000. 5. DEVELOPMENT AGREEMENT – consider adoption of a Resolution approving a Third Amendment to the Development Reimbursement Agreement with NRI-Rivulon, LLC and authorize the Mayor to execute the required documents. 6. AGREEMENT – consider approval of License Agreement No. 2016-2105-0349 with LGE Design Build in the amount of $323 per month for the use of Town property at 32 East Vaughn Avenue for a construction trailer and subcontractor parking for for a period of nine months with a renewal of a one month term and authorize the Mayor to execute the required documents. 7. AGREEMENT – consider approval of Consent to Assignment of Sewer Line Extension Payback Agreement with Bamford Equity Corp and Morrison Enterprises, LLC for Specific Sewer Service Area S02-1and authorize the Mayor to execute the required documents. 8. AGREEMENT – consider approval of Fire Department Base Station Agreement No. 2016-3002-0346 with Dignity Health/Mercy Gilbert Medical Center for emergency base station services and authorize the Mayor to execute the required documents. 9. CONTRACT – consider approval of Fiscal Year 2016-2017 General Fund and Neighbor 2 Neighbor/Share My Stamp funds for human services contracts: a) a total of $347,000 in general funds and $70,000 in Neighbor 2 Neighbor/Share My Stamp funds for a total of $417,000 to provide non-profit support and allow the Gilbert Town Manager to execute contracts under $50,000; b) Contract No. 2016-5003-0338 with Gilbert Boys and Girls Club in the amount of $115,000 and authorize the Mayor to execute the required documents; and c) Contract No. 2016-5501-0327 with Chandler Christian Community Center in the amount of $123,000 and authorize the Mayor to execute the required documents. 10. CONTRACT – consider approval of Cooperative Purchasing Agreements for aftermarket automotive parts and services effective April 1, 2016 through March 31, 2017, with the option for four (4) one-year extensions, and authorize the Mayor to execute the required documents: a) Contract No. 2016-1103-0283 with Arizona Brake and Clutch Supply; b) Contract No. 2016-1103-0284 with Genuine Parts Co, NAPA; c) Contract No. 2016-1103-0285 with Auto Zone Alldata and AZ Commercial; d) Contract No. 2016-1103-0286 with USD Inc.; and e) Contract No. 2016-1103-0287 with Advance Stores Co. Inc. doing business as CARQUEST. 11. CONTRACT – consider approval of Software Support and Maintenance Contract No. 2016-1105-0307 with Hexagon (Intergraph) in an amount not to exceed $199,000 for the Intergraph, Police Computer Aided Dispatch and Records Management suite of software and authorize the Mayor to execute the required documents. 12. CONTRACT – consider approval and authorize the Mayor to execute the required documents for: a) Contract No. 2016-5002-0293 with Somerset Landscape Maintenance, Inc. in an amount not to exceed $174,140 for FY2017 Trails, Amenities and periodic clean-ups with options for renewal; and b) Contract No. 2016-5002-0209 with Groundskeeper in an amount not to exceed $287,413.70 for FY2017 Parks Facilities, Fire Stations and mowing with options for renewal. 13. CONTRACT – consider approval of: a) a Professional Services Contract, Contract No. 2016-2106-0081, with Brown and Caldwell in an amount not to exceed $298,896 for the Neely Wastewater Reclamation Plant Operational Performance Review Project, Project No. EN1607, and authorize the Mayor to execute the required documents; and b) a Wastewater contingency transfer in FY 2017 in the amount of $317,000. 14. CONTRACT – consider approval of expenditures under Contract No. 2015-1105-0447 with Motorola Solutions in an amount not to exceed $2,848,200 for Public Safety Radios and accessories and authorize the Mayor to execute the required documents. 15. CONTRACT – consider approval of expenditures under Contract No. 2015-1105-0497 with Sentinel Technologies, Inc. in an amount not to exceed $339,000 for the IT network equipment and services and authorize the Mayor to execute the required documents. 16. CONTRACT – consider approval of Job Order Contract (JOC) Contract No. 2013-7003- 0180, Task Order No. 62, with CS Construction, Inc. in an amount not to exceed $259,770.28 for the Traffic Signal at Williams Field Road and Palomino Creek, Project No. TS182, and authorize the Mayor to execute the required documents. 17. CONTRACT – consider approval of Job Order Contract (JOC) Contract No. 2013-7003- 0180, Task Order No. 61, with CS Construction, Inc. in an amount not to exceed $996,264.25 for the Neighborhood Streetlight Rehabilitation Project and authorize the Mayor to execute the required documents. 18. CONTRACT – consider approval of License and Services Contract No. 2015-1105-0643 with Tyler Technologies in the amount of $1,816,000 for licensing, professional services, and support and maintenance for the Munis product and authorize the Mayor to execute the required documents. 19. CHANGE ORDER– consider approval of the guaranteed maximum price (GMP) Change Order No. 1 to Contract No. 2016-7012-0020 with CORE Construction, Inc. increasing the contract amount by $1,627,981 for the Freestone Recreation Center Roof Repair, Project No. PR122, and authorize the Mayor to execute the required documents. 20. GRANT – consider application and acceptance of a 2016 Justice Assistance Grant, Contract No. 2016-3001-0337, from the Department of Justice, Office of Justice Programs in an amount not to exceed $18,000. 21. BUDGET – consider approval of a General Fund Contingency Transfer in the amount of $150,000 for external plan review services. 22. PARKWAY IMPROVEMENT DISTRICT – consider finding no written notices objecting to the acts of proceeding were filed with Gilbert pursuant to A.R.S. 48-584 (E) within 15 days of the publication of the notice of award of the contract for FY2017 improvements in Parkway Improvement District 07-3 and authorize the Mayor to execute the required documents as follows:  a) Contract No. 2016-8003-0265 with Sonrisa Landscaping in the amount of $4,635 per month. 23. HUMAN RESOURCES - consider approval of the Self-Insurance Trust Fund for Health Insurance Benefits Board of Trustees recommendation for stop loss insurance coverage levels for the Town of Gilbert medical plan, purchase of FY2016-2017 stop loss insurance coverage with RMTS, LLC., and authorize staff to execute the required documents. 24. HUMAN RESOURCES – A motion to approve an amendment and restatement of the Summary Benefit Description of the Town of Gilbert Medical Benefit, Preferred Plan - effective July 1, 2016, and authorize the Mayor to execute the required documents. 25. HUMAN RESOURCES - consider acceptance of the Mercer compensation and benefit findings and recommendations. 26. HUMAN RESOURCES – consider adoption of a Resolution amending the Personnel Rules with an effective date of July 23, 2016. 27. STREETS - consider adoption of a Resolution to approve a street name change from South Palm Street to American Heroes Way in between South Gilbert Road and East Cypress Street. 28. FINAL PLAT SP1523 - consider approval of the final plat for The Flats at Santan located at the northwest corner of Santan Village Parkway and Boston Street. 29. MINUTES – consider approval of the minutes of the Special Meetings of May 31, 2016 and June 7, 2016 and Study Session of June 7, 2016. PUBLIC HEARING Items will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote. 30. LIQUOR LICENSE – conduct hearing and consider approval of a Series 10 Beer and Wine Store Liquor License for Lawrence & Son's Food Mart and Car Wash located at 5230 South Power Road. 31. CAPITAL IMPROVEMENT PLAN - conduct hearing and consider adoption of the Town of Gilbert FY 2017-2026 Capital Improvement Program (CIP). RECESS REGULAR MEETING AND RECONVENE SPECIAL MEETING 32. BUDGET — conduct hearing regarding the FY2017 Property Tax Levy and direct staff; if necessary, to submit an Ordinance setting the secondary property tax levy for FY2017 at $22,700,000 for adoption on August 9, 2016. ADJOURN SPECIAL MEETING AND RECONVENE REGULAR MEETING ADMINISTRATIVE ITEMS Administrative Items are for Council discussion and action. It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item. Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address. Council may or may not accept public comment. 33. COUNCIL ADMINISTRATION - consider acceptance of the Master Concept Plan for Gilbert's New Regional Park. 34. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Subcommittee on Board and Commission Application Screening, Interview, and Selection b) Other Council Subcommittees c) Regional Meetings d) Arts and Culture Board e) Design Review Board f) Environmental and Energy Conservation Advisory Board g) Human Relations Commission h) Industrial Development Authority i) Mayor’s Youth Advisory Committee j) Parks, Recreation and Library Services Advisory Board k) Planning Commission l) Redevelopment Commission m) Town of Gilbert, AZ Public Facilities MPC n) Town of Gilbert, AZ Water Resources MPC o) Town of Gilbert, AZ Self-Insured Trust Fund for Health Benefits p) Utility Board POLICY ITEMS 35. POLICY - consider approval and supersede previously adopted versions of: a) POLICY NO. 2016-02 Post-Issuance Compliance Policy for Tax-Exempt Governmental Bonds; and  b) POLICY NO. 2016-03 Policies of Responsible Financial Management. FUTURE MEETINGS There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. COMMUNICATIONS Report from the TOWN MANAGER on current events. Report from the COUNCIL on current events. Report from the MAYOR on current events. ADJOURN NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. 1-602.A.9. Gilbert Council Meetings are recorded and maybe viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk.