Council Regular/Special Meeting

COUNCIL MEETING AGENDA September 8, 2016 Members may attend in person or by telephone. Jenn Daniels, Mayor James Candland Brigette Peterson Jared Taylor, Vice Mayor Eddie Cook Jordan Ray Victor Petersen Regular Meeting Municipal Center, Council Chambers 6:30 PM 50 East Civic Center Drive Gilbert, Arizona AGENDA ITEMS MAY BE DISCUSSED IN A DIFFERENT SEQUENCE. ITEMS WILL NOT BE DISCUSSED PRIOR TO POSTED MEETING TIME. AGENDA ITEM CALL TO ORDER PRESENTATIONS; PROCLAMATIONS 1. Pillar of the Month - Responsibility 2. Proclamation declaring September as United Food Bank Hunger Action Month. 3. Proclamation declaring October 9 - 16, 2016 as A Week Without Violence. 4. Proclamation that were issued and not presented at a Council Meeting are as follows: a) Constitution Week 5. Presentation on the iRun4Good race. 6. ELECTIONS - consider adoption of a Resolution accepting the canvass of the Primary Election of August 30, 2016 and presentation of Certificate of Election. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information. Mayor invites all scouts present to the front of the Council Chambers. Pledge of Allegiance and introduction and recognition of scouts. Invocation by Pastor Eric Jones, Evident Life Church. ROLL CALL COMMUNICATIONS FROM CITIZENS At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda. CONSENT CALENDAR All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion. 7. INTERGOVERNMENTAL AGREEMENT– consider approval of Intergovernmental Agreement No. 2017-3002-0429 with the Arizona State Forestry Division to provide or utilize services during disasters or other large scale emergencies and authorize the Mayor to execute the required documents. 8. INTERGOVERNMENTAL AGREEMENT – consider approval of the renewal of Intergovernmental Agreement No. 2017-3001-0428 with the Drug Enforcement Administration to participate in the task force activities and authorize one Gilbert officer to be assigned to the Task Force for a period of not less than two years and authorize the Mayor to execute the required documents. 9. AGREEMENT– consider approval of Amended Service Agreement No. 2016-3002-0025 with American Medical Response (AMR) of Maricopa, LLC for Regional Emergency Medical Transportation Service and authorize the Mayor to execute the required documents. 10. CHANGE ORDER – consider approval of Change Order No. 2 to Contract No. 2015- 7010-0635 with Wilson Engineers, LLC increasing the contract amount by $23,340 for Reclaimed Water Reservoir 1 Rehabilitation, Project No. WW083, and authorize the Mayor to execute the required documents. 11. CONTRACT – consider approval of Construction Contract No. 2017-2106-0398 with Western Building Group, LLC in an amount not to exceed $656,266.50 for the Replacement of the North Water Treatment Plant South Reservoir Roof, Project No. WA103, and authorize the Mayor to execute the required documents. 12. CONTRACT – consider approval of expenditures under Contract No. 2015-1105-0449 with Avaya, Inc. in an amount not to exceed $137,900 for maintenance and managed services for the Town’s telephone system and authorize the Mayor to execute the required documents. 13. CONTRACT – consider approval of expenditures under Contract No. 2016-1105-0103 with CenturyLink Communications, LLC in an amount not to exceed $227,000 for carrier and broadband provider services or supplies and authorize the Mayor to execute the required documents. 14. CONTRACT – consider approval of the purchase of two (2) Kubota Tractors pursuant to Cooperative Purchase Agreement No. 2015-1103-0394 with Bingham Equipment Company in an amount not to exceed $111,142.30. 15. HUMAN RESOURCES/BUDGET- consider approval of reclassification of three (3) Senior Project Managers Limited Term Agreement (LTA) positions to three (3) Senior Project Managers Full Time Equivalent (FTE) positions in the Public Works Engineering Division. 16. BUDGET – consider approval of a Contingency Transfer from the Capital Improvement Plan (CIP) in the amount of $8,000,000 to the Public Safety Personnel Retirement System (PSPRS) for Unfunded Liability Paydown. 17. FINAL PLAT SP531 - consider approval of a replat of City Gate - Lots 15, 16, and 17 located at the southeast corner of San Benito Drive and Baseline Road. 18. FINAL PLAT S15-02 - consider approval of the final plat for Legacy at Seville located at north of the Seville Golf and Country Club and south of the golf course maintenance building. 19. SPECIAL EVENT LIQUOR LICENSE – consider approval of a Special Event Liquor License for Gilbert High School Parent Teacher Organization (PTO) for September 17, 2016 from 7:00 p.m. to 11:00 p.m. located at The Falls Event Center, 4635 East Baseline Road. 20. SPECIAL EVENT LIQUOR LICENSE – consider approval of a Special Event Liquor License for Save the Family Foundation of Arizona for September 30, 2016 from 7:00 p.m. to 11:00 p.m. located at The Falls Event Center, 4635 East Baseline Road. 21. BOARDS AND COMMISSIONS – consider acceptance of the resignation of Lois Blake from the Arts and Culture Board, effective August 15, 2016. 22. COUNCIL ADMINISTRATION - consider approval of the Council meeting schedule for Calendar Year 2017. 23. MINUTES – consider approval of the minutes of Special Meeting of August 9, 2016 at 6:00 p.m., August 9, 2016 at 7:00 p.m., August 11, 2016 and August 18, 2016; and Regular Meeting of August 18, 2016. PUBLIC HEARING Items will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote. 24. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Rancho Tia Rosa located at 891 North Higley Road. 25. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Grubstak located at 384 North Gilbert Road. 26. LIQUOR LICENSE – conduct hearing and consider review of a Series 12 Restaurant Liquor License for Sushi Brokers located at 350 North Gilbert Road, Suite 101. ADMINISTRATIVE ITEMS Administrative Items are for Council discussion and action. It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item. Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address. Council may or may not accept public comment. 27. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Subcommittee on Board and Commission Application Screening, Interview, and Selection b) Other Council Subcommittees c) Regional Meetings d) Arts and Culture Board e) Design Review Board f) Environmental and Energy Conservation Advisory Board g) Human Relations Commission h) Industrial Development Authority i) Mayor’s Youth Advisory Committee j) Parks, Recreation and Library Services Advisory Board k) Planning Commission l) Redevelopment Commission m) Town of Gilbert, AZ Public Facilities MPC n) Town of Gilbert, AZ Water Resources MPC  o) Town of Gilbert, AZ Self-Insured Trust Fund for Health Benefits p) Utility Board POLICY ITEMS FUTURE MEETINGS There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. COMMUNICATIONS Report from the TOWN MANAGER on current events. Report from the COUNCIL on current events. Report from the MAYOR on current events. ADJOURN NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. 1-602.A.9. Gilbert Council Meetings are recorded and maybe viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk.