Council Regular/Special Meeting

COUNCIL MEETING AGENDA September 29, 2016 Members may attend in person or by telephone. Jenn Daniels, Mayor James Candland Brigette Peterson Jared Taylor, Vice Mayor Eddie Cook Jordan Ray Victor Petersen Regular Meeting Municipal Center, Council Chambers 6:30 PM 50 East Civic Center Drive Gilbert, Arizona AGENDA ITEMS MAY BE DISCUSSED IN A DIFFERENT SEQUENCE. ITEMS WILL NOT BE DISCUSSED PRIOR TO POSTED MEETING TIME. AGENDA ITEM ADDENDUM – Revised item 23. ANNEXATION A14-01– consider adoption of an Ordinance approving the annexation of approximately 4.30 acres located south of the southwest corner of Power Road and Warner Road. A public hearing was held on May 17, 2016. CALL TO ORDER PRESENTATION OF STUDENT CITIZEN OF THE MONTH AWARD PRESENTATIONS; PROCLAMATIONS 1. Recognition of Teachers who retired during the last school year. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation may be offered by a person of any religion, faith, belief or non-belief, as well as Councilmembers. A list of volunteers is maintained by the Town Clerk and interested persons should contact the Clerk for further information. Mayor invites all scouts present to the front of the Council Chambers. Pledge of Allegiance and introduction and recognition of scouts. Invocation by Pastor Thor Strandholt, Valor Christian Church. ROLL CALL COMMUNICATIONS FROM CITIZENS At this time, members of the public may comment on matters within the jurisdiction of the Town but not on the agenda. The Council’s response is limited to responding to criticism, asking staff to review a matter commented upon, or asking that a matter be put on a future agenda. CONSENT CALENDAR All items listed below are considered consent calendar items and may be approved by a single motion unless removed at the request of Council for further discussion/action. Other items on the agenda may be added to the consent calendar and approved under a single motion. 2. AGREEMENT – consider approval of Professional Consulting Services Agreement No. 2016-7102-0344 with BWS Architects in an amount not to exceed $279,524 for the Heritage District Parking Garage II, Project No. RD120, and authorize the Mayor to execute the required documents. 3. AGREEMENT – consider approval of Groundwater Savings Facility Storage Agreement No. 2010-4108-0116 with Roosevelt Water Conservation District which allows Gilbert to recoup revenue from unused water in order to avoid storage fees and offset operational expenditures and authorize the Mayor to execute the required documents. 4. AGREEMENT – consider approval of Amendment No. 5 to Lease Agreement No. 2011- 4108-0105 with the Fort McDowell Yavapai Nation and authorize the Mayor to execute the required documents: a) for the use and storage of 13,933 acre feet of water in an amount not to exceed $278,660; and b) for the delivery and storage of 13,933 acre feet of water in an amount not to exceed $2,452,208. 5. AGREEMENT – consider approval of Amended Site Lease Agreement No. 2016-1105- 0317 with Verizon Wireless LLC for use of Town-owned property as a site for a wireless communications facility with a revised commencement date of November 1, 2016 and authorize the Mayor to execute the required documents. 6. CONTRACT – consider approval of Cooperative Contract No. 2017-1105-0383 with NetApp Inc. in an amount not to exceed $280,000 for replacement of the Police Department data storage equipment and authorize the Mayor to execute the required documents. 7. CONTRACT – consider approval of Cooperative Contract No. 2016-1105-0028 with Dell Marketing, L.P. in an amount not to exceed $752,000 to provide desktop, laptops, tablets, servers, and storage including related peripherals and services and authorize the Mayor to execute the required documents. 8. CONTRACT – consider approval of Amendment No.1 Contract No. 2016-5501-0329 with East Valley Adult Resources repurposing the remaining funds to provide direct services for Gilbert older adults and authorize the Town Manager to execute the required documents. 9. CONTRACT– consider approval of renewal to Contract No. 2015-1105-0392 with Pacific Office Automation in an amount of $192,000 for the copy center, mail room, copier maintenance, and printer maintenance and authorize the Mayor to execute the required documents. 10. HUMAN RESOURCES – consider: a) adoption of revised salary structures; b) approval of implementation of compensation plan, to include use of full salary range for non-sworn pay for performance merit adjustments beginning June 2017; and c) authorization to reapportion funds necessary for implementation and use of contingency as needed. 11. PUBLIC SAFETY - consider approval of the 2016 update to the Gilbert Emergency Operation Plan (EOP) and authorize the Mayor to execute the required documents. 12. FINAL PLAT SP1539 - consider approval of the final plat for Oasis Church located at located south of the southeast corner of Greenfield Road and Queen Creek Road. 13. FINAL PLAT SP1510 - consider approval of a replat for Lot 6C, 6D and Tract C of Gilbert Town Square, located on the east side of the Consolidated Canal north of Civic Center Drive. 14. ABANDONMENT - consider adoption of a Resolution of abandonment for the 1-foot wide Vehicle Non-Access Easement parallel with Constellation Way and adjacent to Lot 16 of the Higley Estates subdivision. 15. SPECIAL EVENT LIQUOR LICENSE – consider approval of a Special Event Liquor License for the ALS Association Arizona Chapter for November 13, 2016 from 11:00 am to 4:00 pm at the Water Tower Park, located at 45 West Page Avenue. 16. SPECIAL EVENT LIQUOR LICENSE – consider approval of a Special Event Liquor License for the Gilbert Chamber of Commerce for January 26, 2017 from 6:00 pm to 9:30 pm at The Falls Event Center, located at 4635 East Baseline Road.  17. TEMPORARY EXTENSION OF PREMISES – consider approval of a temporary extension of premises for Fox Cigar Bar located at 1464 East Williams Field Road for an event to be held on Friday, October 28, 2016. 18. MINUTES – consider approval of the minutes of Regular Meeting of September 8, 2016 and Special Meeting of September 14, 2016. PUBLIC HEARING Items will be heard at one Public Hearing; at which time anyone wishing to comment on a Public Hearing Item may do so. Comments will be heard from those in support of or in opposition to an item. Hearings are noticed for 7:00 p.m. In order to comment on a Public Hearing Item, you must fill out a public comment form, indicating the Item Number on which you wish to be heard. Once the hearing is closed, there will be no further public comment unless requested by a member of the Council. After the Public Hearing, the Council may act on all items not requiring additional staff, public, or Councilmember comment with a single vote. 19. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Clever Koi located at 384 North Gilbert Road, Suite 101. 20. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for My Pie Gilbert located at 3765 South Gilbert Road, Suite 103. 21. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Waldo's BBQ located at 1026 South Gilbert Road. 22. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Frankie's Famous Pizza located at 1561 North Cooper Road, Suite 101. 23. ANNEXATION A14-01– conduct hearing on the proposed annexation of approximately 4.30 acres located south of the southwest corner of Power Road and Warner Road. 24. ZONING Z14-26 - conduct hearing and consider approval of the findings and adoption of an Ordinance to rezone approximately 4.68 acres of real property generally located south of the southwest corner of Power Road and Warner Road from Maricopa County Airport District Two (AD-2) zoning district to Town of Gilbert Regional Commercial (RC) zoning district. 25. GENERAL PLAN - GP16-03 ZONING Z16-10 – conduct hearing and consider: a) adoption of a Resolution approving GP16-03 BB Living at Val Vista - Minor General Plan amendment to change the land use classification of approximately 21.25 acres of real property generally located at the northeast corner of Rome Street and Germann Road from 0.9 acres of General Office (GO) and 20.35 acres of Residential > 14-25 DU/ Acre land use  classifications to 21.25 acres of Residential > 8-14 DU/ Acre land use classification, as shown on the exhibit which is available for viewing in the Planning and Development Services Office. The effect of this amendment will be to change the plan of development for the property to allow for decreased density of residential development; and b) approval of the findings and adoption of an Ordinance Z16-10 BB Living at Val Vista - Request to amend Ordinance No. 1813 to remove approximately 21.25 acres of real property generally located at the northeast corner of Rome Street and Germann Road from the Val Vista 160 and Germann Planned Areas Development (PAD) and to rezone said real property from 0.9 acres of Town of Gilbert General Office (GO) and 20.35 acres of Multi-Family/ Medium (MF/M) zoning districts with a Planned Area Development overlay district to 21.25 acres of Town of Gilbert Multi-Family/ Low (MF/L) zoning district, as shown on the exhibit, which is available for viewing in the Planning and Development Services Office. The effect of the rezoning will be to allow the real property to be developed subject to the development standards for the Multi-Family/Low (MF/L) zoning district as set forth in the Land Development Code and to decrease the residential density of multi-family housing. 26. CODE OF GILBERT - conduct hearing and consider adoption of an Ordinance amending the Code of Gilbert, Arizona, by amending Chapter 1 General Provisions, Article I In General, Section 1-2 Definitions and Rules of Construction, and amending Chapter 2 Administration, Article IV Procurement, Division 2 Purchasing related to Procurement Code. ADMINISTRATIVE ITEMS Administrative Items are for Council discussion and action. It is to the discretion of the majority of the Council regarding public input requests on any Administrative Item. Persons wishing to speak on an Administrative Item should complete a Request to Speak Form and indicate the Item they wish to address. Council may or may not accept public comment. 27. BOARDS AND COMMISSIONS – consider appointment of one regular member to the Redevelopment Commission with a term beginning October 1, 2016 and ending September 30, 2020. 28. BOARDS AND COMMISSIONS – consider appointment of one regular member to the Town of Gilbert, Arizona Self-Insured Trust Fund for Health Insurance Benefits with a term beginning September 30, 2016 and ending September 30, 2019. 29. BOARDS AND COMMISSIONS – consider appointment to the Planning Commission of: a) three regular members with terms beginning September 29, 2016 and ending September 29, 2020; b) two regular members with terms beginning September 29, 2016 and ending September 29, 2019; and  c) two regular members with terms beginning September 29, 2016 and ending September 29, 2018. 30. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Subcommittee on Board and Commission Application Screening, Interview, and Selection b) Other Council Subcommittees c) Regional Meetings d) Arts and Culture Board e) Design Review Board f) Environmental and Energy Conservation Advisory Board g) Human Relations Commission h) Industrial Development Authority i) Mayor’s Youth Advisory Committee j) Parks, Recreation and Library Services Advisory Board k) Planning Commission l) Redevelopment Commission m) Town of Gilbert, AZ Public Facilities MPC n) Town of Gilbert, AZ Water Resources MPC o) Town of Gilbert, AZ Self-Insured Trust Fund for Health Benefits p) Utility Board POLICY ITEMS FUTURE MEETINGS There may be a discussion of whether to place an item on a future agenda and the date, but not the merits of the item. COMMUNICATIONS Report from the TOWN MANAGER on current events. Report from the COUNCIL on current events. Report from the MAYOR on current events. ADJOURN NOTICE TO PARENTS: Parents and legal guardians have the right to consent before the Town of Gilbert makes a video or voice recording of a minor child. A.R.S. 1-602.A.9. Gilbert Council Meetings are recorded and maybe viewed on Channel 11 and the Gilbert website. If you permit your child to participate in the Council Meeting, a recording will be made. If your child is seated in the audience your child may be recorded, but you may request that your child be seated in a designated area to avoid recording. Please submit your request to the Town Clerk.