Council Regular/Special Meeting

MINUTES OF THE GILBERT TOWN COUNCIL IN REGULAR MEETING OF THURSDAY, MAY 03, 2018 AT 6:30 PM, MUNICIPAL CENTER, COUNCIL CHAMBERS, 50 E CIVIC CENTER DRIVE, GILBERT, ARIZONA COUNCIL PRESENT: Mayor Jenn Daniels, Vice Mayor Brigette Peterson, Councilmembers Scott Anderson, Eddie Cook, Victor Petersen, Jordan Ray and Jared Taylor COUNCIL ABSENT: None STAFF PRESENT: Town Manager Patrick Banger, Town Clerk Lisa Maxwell, Town Attorney Christopher Payne, Office of Management and Budget Director Kelly Pfost, Town Engineer David Fabiano, Water Resources Manager Eric Braun AGENDA ITEM CALL TO ORDER Mayor Jenn Daniels called the meeting to order at 6:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Eddie Cook introduced the scouts in attendance who led the Pledge of Allegiance and introduced themselves. Pastor Eric Jones of Evident Life Church gave the invocation. ROLL CALL Town Clerk Lisa Maxwell called roll and declared a quorum present. PRESENTATIONS; PROCLAMATIONS 1. PROCLAMATION - Proclamation declaring May 6 through 12, 2018 as Municipal Clerks Week. Vice Mayor Brigette Peterson read a proclamation declaring May 6 through 12, 2018 as Municipal Clerks Week, and presented the proclamation to Town Clerk Lisa Maxwell. 2. PROCLAMATION - Proclamation declaring May 21 through May 27, 2018 as National Public Works Week. Councilmember Scott Anderson read a proclamation declaring May 21 through May 27, 2018 as National Public Works Week, and presented the proclamation to Town Engineer David Fabiano and staff. 1 3. PROCLAMATION - Proclamation declaring May 6 through 12, 2018 as National Economic Development and Tourism Week. Councilmember Victor Petersen read a proclamation declaring May 6 through 12, 2018 as National Economic Development and Tourism Week, and presented the proclamation to Tourism Administrator Glenn Schlottman and Business Attraction Administrator Lauren Conangla. 4. PROCLAMATION - Proclamation declaring May 19, 2018 as Kids to Parks Day. Councilmember Jared Taylor read a proclamation declaring May 19, 2018 as Kids to Parks Day, and presented the proclamation to Parks and Recreation Manager John Kennedy, Recreation Program Coordinator Jennifer Lauria, and Parkway Improvement District Neighborhood Analyst Joanne McLaughlin. 5. RECOGNITION - Recognition of Walter Barrand, Fleet Technician, for 28 years of service to the Town of Gilbert. Mayor Jenn Daniels recognized Fleet Technician Walter Barrand for 28 years of service to the Town of Gilbert. 6. RECOGNITION - Recognition of Dina Aguilera for receiving a Lifetime Achievement Award from the Arizona Prosecuting Attorney’s Advisory Council. Councilmember Eddie Cook recognized Dina Aguilera for receiving a Lifetime Achievement Award from the Arizona Prosecuting Attorney’s Advisory Council. 7. RECOGNITION - Recognition of the life of Rodney Lewis from the Gila River Indian Community. Mayor Jenn Daniels acknowledged the life and achievements of Rodney Lewis from the Gila River Indian Community, and presented a proclamation to Governor Stephen Roe Lewis of the Gila River Indian Community and his family. COMMUNICATIONS FROM CITIZENS Joe Geusic, Gilbert resident, spoke of the importance of the “meet and confer” process to avoid unnecessary contract negotiations. He noted that Council compensation should not be based on the individual, but rather on the position; stating salaries should be set appropriately to attract the best and most-talented. CONSENT CALENDAR A MOTION was made by Vice Mayor Brigette Peterson, seconded by Councilmember Victor Petersen, to approve Consent Items 8, 9, 9A, 10, 11, 12, and 14; remove Items 13 from the Consent Calendar; and add Items 21A and 27 to the Consent Calendar, appointing Jennifer Jones, Mark LaPorte, and Walter "Les" Presmyk, to the Parks and Recreation 2 Board as regular members with terms ending May 12, 2021; and appointing Edward Madrid to the Parks and Recreation Board as a regular member with a term ending May 12, 2019. Motion carried 7-0. 8. INTERGOVERNMENTAL AGREEMENT – consider approval of an Intergovernmental Agreement No. 2018-5007-0254 with Maricopa County Library District for the Library Assistance Program for a term of five (5) years beginning July 1, 2018 and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 9. CONTRACT – consider approval of a Cooperative Purchase Agreement No. 2018-4106- 0268 with Sunland Asphalt utilizing Pinal County Cooperative Purchasing Contract No. 17- 16P-05 in an amount not to exceed $600,000 for Fractured Aggregate Surface Treatment (FAST) and Liquid Road Surface Treatment effective upon award and terminating June 30, 2018 with an option for four (4) additional one (1) year renewals and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 9A. AGREEMENT – consider approval of License Agreement No. 2018-2105-0277 with CNS Ventures, LLC for the use of four (4) parking spaces located on the north side of Cullumber Avenue as a location for a temporary refuse container in exchange for payment of $40.15 to the Town and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 10.CONTRACT – consider approval of PM/CM Services Contract No. 2017-2106-0563 with Wood Patel and Associates Inc. in an amount not to exceed $300,595 for the Val Vista Drive Guadalupe Road to Baseline, Project No. TS130, and Baseline Road and Val Vista Drive Signal Improvements, Project No. ST169; and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 11.CHANGE ORDER – consider approval of Change Order No. 1 to Contract No. 2018-1102- 0200 with Hendel's Air Conditioning & Heating increasing the contract amount by $43,263.76 to replace eight (8) evaporative coolers and one (1) air conditioning unit at Public Works buildings and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 12.FINAL PLAT S17-1006- consider approval of the final plat for Whispering Rock located on the northeast corner of Germann Road and Coronado Road. This item was approved with the Consent Calendar vote. 3 13.CAPITAL IMPROVEMENT PLAN — consider accepting the draft Town of Gilbert FY 2019- 2028 Capital Improvement Plan (CIP) and declare it a public document. Councilmember Victor Petersen stated debt should not be used for repair and replacement. He acknowledged Office of Management and Budget Director Kelly Pfost for providing such thorough data with such speed. He said the amount budgeted for contingency is too high based on the numbers of what was actually spent and what was budgeted to spend. Office of Management and Budget Director Kelly Pfost stated the contingency funds are used sparingly. She said the majority of the underspent portion of the budget was from Capital Improvement Plan (CIP) projects, which carry over from year to year, not from contingency. Councilmember Jared Taylor voiced concern with how much “slack” was in the budget, noting unidentified and miscellaneous items. He stated it was not just “paper slack”, but could drive the tax levy increase and affect property taxes in some cases. Councilmember Scott Anderson stated the specific line item on the proposed Visitor and Education Center at the Riparian Preserve had continuously been pushed out. He stated it should be looked into, as it could have an impact on the community. Mayor Jenn Daniels stated that because Gilbert is still growing, there is a benefit to keeping the rate the same. She said not changing the rate does increase the revenue without putting added burden on individual residents. She stated she has received emails from the public asking the Council to move projects up, which is what contingency is for. She stated every single dollar that Gilbert spends is accounted for and that every CIP project is funded at the very beginning before the project starts. A MOTION was made by Councilmember Eddie Cook, seconded by Vice Mayor Brigette Peterson, to approve Item 13. Motion carried 5-2 with Councilmembers Victor Petersen and Jared Taylor casting the dissenting votes. 14.MINUTES – consider approval of the minutes of the Regular Meeting of April 5, 2018. This item was approved with the Consent Calendar vote. PUBLIC HEARING Mayor Jenn Daniels opened the public hearing for Items 15, 16, 17, 18, 20, 22, and 23. No one wished to speak and Mayor Jenn Daniels closed the public hearing. A MOTION was made by Councilmember Victor Petersen, seconded by Vice Mayor Brigette Peterson, to approve public hearing Items 15, 16, 17, 18, 20, 22, and 23. Motion carried 7-0. 15.LIQUOR LICENSE – conduct hearing and consider approval of a Series 7 Beer and Wine 4 Liquor License for Rudy's Country Store & Bar B Q located at 1733 North Higley Road. This item was approved with the Public Hearing Vote. 16.LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Culinary Dropout at the Yard located at 385 North Gilbert Road. This item was approved with the Public Hearing Vote. 17.GENERAL PLAN GP18-0002/ ZONING Z18-0003 – conduct hearing and consider: a) adoption of a Resolution approving a Minor General Plan amendment to change the land use classification of approximately 67.5 acres of real property generally located at the southwest corner of Greenfield and Germann Roads from approximately 22.5 acres of Shopping Center and approximately 45.0 acres of Residential > 2-3.5 DU/Acre land use classification to approximately 67.5 acres of Residential > 3.5-5 DU/Acre land use classification; and b) approval of the findings and adoption of an Ordinance rezoning approximately 67.5 acres of real property generally located at southwest corner of Greenfield and Germann Roads from approx. 22.5 acres of Shopping Center (SC) zoning district and approx. 45.0 acres of Single Family Residential - 8 (SF-8) to approx. 67.5 acres of Single Family Residential - 6 (SF - 6) zoning district with a Planned Area Development overlay. This item was approved with the Public Hearing Vote. Resolution No. 3969 and Ordinance No. 2658 were adopted. 18.GENERAL PLAN GP18-03/ ZONING Z18-04 – conduct hearing and consider: a) adoption of a Resolution approving a Minor General Plan amendment to change the land use classification of approximately 82 acres of real property generally located at the southwest corner of Greenfield and Chandler Heights Roads from Residential > 2-3.5 DU/Acre land use classification to Residential >3.5-5 DU/Acre land use classification; and b) approval of the findings and adoption of an Ordinance rezoning approximately 82 acres of real property generally located at the southwest of Greenfield and Chandler Heights Roads from Single Family Residential-8 (SF-8) zoning district to Single Family Residential-6 (SF-6) zoning district with a Planned Area Development overlay. This item was approved with the Public Hearing Vote. Resolution No. 3970 and Ordinance No. 2659 were adopted. 19.ZONING Z17-1022 conduct hearing and consider approval of the findings and adoption of an Ordinance amending the zoning classification of approximately 160.46 acres of real property generally located at the northwest corner of Val Vista Drive and Chandler Heights Road from Maricopa County Rural 43 (RU-43) zoning district to: 51.36 acres of Town of Gilbert Single Family -7 (SF-7), 35.62 acres of Town of Gilbert Single Family 8 (SF-8), and 5 73.48 acres of Town of Gilbert Single Family 10 (SF-10), all with a Planned Area Development overlay zoning district; to reduce the side yard setback requirements in SF-7 and SF-8; and increase the lot coverage in SF-7, as shown on the Development Plan exhibit. Mayor Jenn Daniels opened the public hearing on item 19. Mayor Jenn Daniels asked for more information regarding the street alignment of two different projects on Val Vista Road, north of Chandler Heights. Town Engineer David Fabiano stated the concern is that the project on the east side does not meet the standard that calls for the entrance points to be at the quarter mile and half mile locations. He stated the Town is currently looking to the property owners to see if they can bring the specifications into alignment where movement can be executed safely. He said public safety is paramount and needs to be protected. Mayor Jenn Daniels closed the public hearing on item 19. A MOTION was made by Councilmember Jared Taylor, seconded by Vice Mayor Brigette Peterson, to approve item 19. Motion carried 7-0; Ordinance No. 2660 was adopted. 20.ZONING Z17-1028 conduct hearing and consider approval of the findings and adoption of an Ordinance amending Ordinances Nos. 1142 and 1230 to amend the conditions of development within the Gilbert Crossroad Center Planned Area Development (PAD) for approximately approximately 43.72 acres of real property, known as Parcel F1, generally located at the southeast corner of Santan Village Parkway and Williams Field Road. This item was approved with the Public Hearing Vote. Ordinance No. 2661 was adopted. 21.CODE OF GILBERT - conduct hearing and consider adoption of an Ordinance amending the Code of Gilbert, Arizona, by amending Chapter 54 Streets, Sidewalks and Other Public Places, Section 54-8 Parking Restricted or Prohibited; and Chapter 62 Traffic and Vehicles, Article III Stopping, Standing and Parking, Section 62-66 Presumption in Reference to Illegal Parking, and Section 62-76 Reserved related to the preservation of public peace, health, and safety of Town-owned parking garages and lots. Mayor Jenn Daniels opened the public hearing on item 21. Councilmember Victor Petersen stated he approved of the new enforcement, but he was concerned with how the permitting was set up. He asked if the ordinance was passed, would it give the Town Manager or his designee authority to issue permitted parking in designated areas. Town Attorney Christopher Payne affirmed. There was discussion about compliance. Councilmember Victor Petersen said he was concerned that it would be issuing exclusive use to a public asset and questioned how it would be enforced without consequence. Mayor Jenn Daniels stated there were also safety benefits to having workers in the area park in the one location, as employees could walk out together to the same lot. She said 6 there was also a benefit to creating specific access to the top level of the parking garage for employees, as it would help to remove loiterers there. She said it would be a pilot program with only 200 tags that would be distributed to the different merchants. Councilmember Victor Petersen requested a follow-up on the pilot program to see how effective it would be. Councilmember Jared Taylor stated there needed to be good signage to provide law enforcement the ability to enforce the rules of the program. Town Attorney Christopher Payne stated signage would be made and ready to go up within 30 days, the effective date of the ordinance. Mayor Jenn Daniels closed the public hearing on item 21. A MOTION was made Councilmember Victor Petersen, seconded by Vice Mayor Brigette Peterson, to approve item 21 with direction to staff to report back to Council after the pilot program has ended. Motion carried 7-0; Ordinance No. 2662 was adopted. 21A. CODE OF GILBERT - conduct hearing and consider adoption of an Ordinance amending the Code of Gilbert, Arizona, by amending Chapter 15 Special Events, Article 1 In General, Section 5-1 Definitions, Section 15-2 Administration, Section 15-3 Violation of Chapter, and Section 15-5 Prohibited Special Event Locations; Article II Permits, Section 15-36 Required; Exemptions, Section 15-37 Application and Fee, Section 15-38 General Application Requirements, Section 15-39 Issuance of Permit, Section 15-40 Prohibited Special Event Conduct; Revocation, Section 15-41 Mistake; Collection of Correct Amount, Section 15-42 Right of Entry, Section 15-44 Other Certificates or Permits Required, and Section 15-45 Denial, Modification, Revocation, or Suspension; Appeal to Town Manager; Article III Requirements Section 15-50 General Requirements, Section 15-51 Special Provisions Related to Fireworks Displays, Section 15-52 Special Provisions Related to Parades and Public Assemblies, and Section 15-53 Special Provisions Related to Town Special Events. This item was approved with the Consent Calendar vote and the item was continued to the May 17, 2018 Council meeting. 22.BUDGET - conduct hearing and adopt the budgets on the 2018-2019 Street Light Improvement Districts (SLID) and establish June 7, 2018 as the final public hearing and adopting the tax levy for the districts. This item was approved with the Public Hearing Vote. 23.BUDGET — conduct hearing and adopt the budgets on the Parkway Maintenance Improvement District Nos. 07-1, 07-2, 07-3, 07-4, 07-5, 07-6, 07-7, 07-8, 07-9, 07-10 and 07-11 for July 1, 2018 to June 30, 2019 and establish June 7, 2018 as the date of the final public hearing and adopting a tax levy for the districts. This item was approved with the Public Hearing Vote. 7 RECESS REGULAR MEETING AND RECONVENE IN SPECIAL MEETING Mayor Jenn Daniels recessed the Regular meeting and convened the Special meeting at 7:30 p.m. 24.BUDGET - acceptance of the preliminary budget for July 1, 2018 to June 30, 2019 of $966,501,770 and establish June 7, 2018 as the date of public hearing and adoption of the final budget. Mayor Jenn Daniels opened the public hearing on Item 24. Office of Management and Budget Director Kelly Pfost presented the Fiscal Year (FY) 2019 Preliminary Budget including recent accolades, requested positions, requested versus recommended needs, and the upcoming CIP projects. She stated the property tax levy included is a $23,250,000 levy, which included adding $1,000,000 in additional principal that could be paid down to stay within the $1.03 rate from last year, saving tax payers about $150,000 in interest. She also showed a preview of the 2018-2019 Budget Video. Councilmember Victor Petersen presented his annual “General Fund Ongoing Cost per Citizen Versus Inflation” chart, based on reporting from staff. He stated the trajectory is about 5% year per year and is off course. He said when the market turns again, there would be tough decisions to make. Councilmember Jared Taylor stated the economy forces what a town can spend or not spend, cautioning that the economy would roll over at some point. He said the Town was trending in the wrong direction. He stated there was a need for more “zero base budgeting” and ways to deploy more savings to pass on to taxpayers. Councilmember Eddie Cook noted some of the Town’s financial achievements including two AAA Bond ratings and that the Town has reduced or eliminated four categories of business taxes. He referenced a chart showing the actual dollars spent are consistently much lower than the adopted budget. He then referenced a chart showing that the population growth line and the trend line of all the years since 2010 were in alignment. He said the spending was based upon the growth of the community and actual inflation, He stated the data shows responsible spending and thanked Town Manager Patrick Banger for this success since he was hired. Councilmember Jordan Ray stated he was in support of the preliminary budget but looked forward to further discussion. He thanked staff for their work. Councilmember Scott Anderson asked for confirmation that the Town had 8% growth in revenue for several years. Office of Management and Budget Director Kelly Pfost confirmed that this will be the 5th year that the Town has had 8% year-over- year sales tax growth. Based on future projections, in the FY2019 budget they have anticipated only a 3% increase in sales tax. If there is more, it would be recognized as one-time money and would add some protection against changes in the economy. 8 Town Manager Patrick Banger stated that the City of Tempe does an annual cost for service analysis, and the Town of Gilbert has consistently come in as the lowest total combined cost for service for many years. Councilmember Victor Petersen referenced the inflation chart again, stating since 2013, the Town has not been on track. Mayor Jenn Daniels highlighted the Town’s financially-responsible achievements. She voiced the importance of looking toward the future. She stated she was proud of the direction the Town was going as a community and thanked staff. Mayor Jenn Daniels closed the public hearing on Item 24. A MOTION was made by Councilmember Eddie Cook, seconded by Vice Mayor Brigette Peterson, to approve Public Hearing Item 24. Motion carried 5-2 with Councilmembers Victor Petersen and Jared Taylor casting the dissenting votes. 25.BUDGET — conduct hearing regarding the FY2019 Property Tax Levy and direct staff; if necessary, to submit an Ordinance setting the secondary property tax levy for FY2019 at $23,250,000 for adoption on June 7, 2018. Mayor Jenn Daniels opened the public hearing on Item 25. Office of Management and Budget Director Kelly Pfost stated keeping the tax rate at $1.03 would cover Gilbert’s debt service and add $1,000,000 in additional principal. Councilmember Victor Petersen stated all that was needed to meet the debt-service obligation was $630,000 more than taxed last year, which could be made up with leftover money from CIP projects. Councilmember Jared Taylor stated that the money is available that could keep property taxes low, and he supported the proposal of Council Victor Petersen. Councilmember Eddie Cook referenced the Maricopa County Historic Property Tax Rate and Levy. He stated the importance of “keeping the rate flat” and that Gilbert’s levy increases have mostly align with the Maricopa County’s, except Gilbert’s was decreasing. He said the proposed tax rate that is being considered is for taxpayer- approved bonding and debt. He said by keeping the rate the same, the Town gets $1,000,000 more which is paid to the principal, and taxpayers save $150,000 of interest for the life of that bond. He proposed an additional option of setting the tax levy at $22,300,000 with a tax rate of $0.99, stating that plan is acceptable but would not provide a savings of interest. Vice Mayor Brigette Peterson said she appreciated the detail and time provided by the Council and staff. She would prefer to see the debt being paid down and to save the interest, staying with the $1.03 tax rate. She stated the item would set the highest limit the tax rate could be, so there could still be discussion of the $0.99 rate later. 9 Office of Management and Budget Director Kelly Pfost commented that keeping the tax rate at $1.03 would allow the public some stability and give the opportunity to pay back some debt early. Councilmember Jordan Ray stated it had been previously decided to pay down the debt as quickly as possible. Though he appreciated the suggestion of a tax rate of $0.99, he preferred the $1.03 rate. Councilmember Jared Taylor stated there were more options than the two proposed choices. He said by lowering the levy and rate, with a strong economy, principal could still be paid down. Councilmember Jordan Ray stated though the Town could lower debt with refinancing, the $1.03 levy rate would allow it to be done sooner. Councilmember Victor Petersen stated he understood the argument of saving the interest, but the $1.03 would be the “new lid” and would give room for more debt. He said the savings would never translate; it would create room for more debt. He stated whether or not it is a huge tax increase, it is still an increase. Mayor Jenn Daniels stated every member of the Council is fiscally-conservative, though they may see things differently. She stated the reason the amount a family would pay would go up, was not because of the rate or levy change; it was because the property value of their home was going up. She stated this proposed levy and rate was a responsible amount to recommend and best for the future of Gilbert. Councilmember Jordan Ray acknowledged that this item was to set the limit, not the actual adoption; stating changes could be made before the adoption date of June 7, 2018. Mayor Jenn Daniels closed the public hearing on Item 25. A MOTION was made by Councilmember Victor Peterson, seconded by Councilmember Jared Taylor, to submit an Ordinance setting the secondary property tax levy for FY2019 at $22,300,000 for adoption on June 7, 2018. A MOTION was made by Councilmember Eddie Cook, seconded by Vice Mayor Brigette Peterson, to amend the motion to set the secondary property tax levy for FY2019 at $23,250,000. Motion carried 5-2 with Councilmembers Victor Petersen and Jared Taylor casting the dissenting votes. A VOTE was taken on the original motion as amended. Motion carried 5-2 with Councilmembers Victor Petersen and Jared Taylor casting the dissenting votes. ADJOURN SPECIAL MEETING AND RECONVENE REGULAR MEETING 10 Mayor Jenn Daniels adjourned the Special meeting and reconvened the Regular meeting at 8:32 p.m. ADMINISTRATIVE ITEMS 26.FEES – consider a motion to: a) direct staff to publish a Notice of Intention to Increase Fees for Water, Wastewater, Reclaimed Water, Trash Rates and Fees; and b) set the public hearing date for August 2, 2018 at 6:30 p.m. Water Resources Manager Eric Braun presented a summary of the Notice of Intention to Increase Fees for the Town’s Enterprise Funds. He stated it was a state-required portion of the process. He noted the four utilities that were up for discussion were: Water, Wastewater, Environmental Services (ES) Residential, and ES Commercial. He stated that Water and Wastewater rates have been unchanged since 2008 and Residential ES Rates have dropped by 7.5%. He highlighted the recommended rate changes for each and noted the drivers of cost of service, both upward and downward. Councilmember Jordan Ray left the meeting. There was discussion regarding the proposed timeline of potential rate changes for the possible adoption date of August 16, 2018. Mayor Jenn Daniels asked that the timeframe be extended, due to many families being away from home and returning from summer vacations around that time. It was stated there would be a public hearing before any possible adoption by the Council, as well as advertising and workshops. There was discussion regarding the means available for the public to provide feedback and how technology has added efficiency to some specific job duties. Councilmember Victor Petersen stated he was in support of the commercial trash rates because it was optional. He stated he was not in favor of the residential trash increase, as it was a tax, not a fee, and had nothing to do with use. There was discussion regarding output, staff production, and the accuracy of the data provided. Water Resources Manager Eric Braun noted with the request to move the public hearing, a date would still need to be posted in the Notice of Intention. Mayor Jenn Daniels suggested the public hearing for this item be added to the September 20, 2018 Council agenda. A MOTION was made by Vice Mayor Brigette Peterson, seconded by Councilmember Scott Anderson, to direct staff to publish a Notice of Intention to Increase Fees for Water, Wastewater, Reclaimed Water, Trash Rates and Fees; and set the public hearing date for September 20, 2018 at 6:30 p.m. Motion carried 4-2 with Councilmembers Victor Petersen and Jared Taylor casting the dissenting votes. 11 27.BOARDS AND COMMISSIONS - consider appointment to the Parks and Recreation Board of: a) three regular members with terms beginning May 13, 2018 and ending May 12, 2021; and b) one regular member to complete the remainder of a term beginning May 3, 2018 and ending May 12, 2019. This item was approved with the Consent Calendar vote. Walter "Les" Presmyk, Jennifer Jones and Mark LaPorte to the Parks and Recreation Board were appointed as regular members with terms ending May 12, 2021; and Edward Madrid was appointed to the Parks and Recreation Board as a regular member with a term ending May 12, 2019. 28.COUNCIL ADMINISTRATION - consider acceptance of the Budget Report and Contingency Report for the Third Quarter of FY2018. A MOTION was made by Councilmember Jared Taylor, seconded by Councilmember Victor Petersen, to approve Item 28. Motion carried 6-0. 29.BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Subcommittee on Board and Commission Application Screening, Interview, and Selection b) Other Council Subcommittees c) Ad Hoc d) Regional Meetings e) Industrial Development Authority f) Mayor’s Youth Advisory Committee g) Parks and Recreation Board h) Planning Commission i) Redevelopment Commission j) Town of Gilbert, AZ Public Facilities MPC k) Town of Gilbert, AZ Water Resources MPC l) Town of Gilbert, AZ Self-Insured Trust Fund for Health Benefits m) Utility Board POLICY ITEMS None. FUTURE MEETINGS Requested Agenda Items and Projected Meeting Dates: May 17, 2018 - Amendment to the Land Development Code to allow accessory structures greater than 6 feet in height to be located in setbacks of 5 feet or greater with the written 12 consent of the lot owners abutting said setbacks. Contact: Christopher Payne (V. Petersen, S. Anderson, J. Taylor) There was no discussion. COMMUNICATIONS Report from the TOWN MANAGER on current events. Town Manager Patrick Banger thanked the Council for recognizing the employees who were acknowledged earlier in the meeting. He reported that Gilbert’s Economic Development Department was being honored as Large Economic Development Department of the Year at the Arizona Economic Development Conference (AEDC). He stated that Economic Development Director Dan Henderson was also awarded Director of the Year at the AEDC. Report from the COUNCIL on current events. Vice Mayor Brigette Peterson reported that the Gilbert Leadership’s Class 26 project was to create two exchange zones for people to safely exchange goods sold. She said the locations could also be used as custody exchange locations, as there would be cameras at both locations at all times. Report from the MAYOR on current events. Mayor Jenn Daniels reported that an Officer Memorial Ceremony would be held on Monday, May 7, 2018 at the Main Police Station to honor the men and women who have served in the Police Department. RECESS REGULAR MEETING AND RECONVENE IN EXECUTIVE SESSION A MOTION was made by Vice Mayor Brigette Peterson, seconded by Councilmember Victor Petersen, to recess the Regular meeting and reconvene in Executive Session pursuant to A.R.S. §38-431.03(A)(1) to conduct employment evaluation and discuss assignments of Town Manager Patrick Banger. Motion carried 6-0. Mayor Jenn Daniels recessed the Regular meeting at 9:13 p.m. ADJOURN EXECUTIVE SESSION AND RECONVENE REGULAR MEETING Mayor Jenn Daniels reconvened the Regular meeting at 9:20 p.m. ADJOURN Mayor Jenn Daniels adjourned meeting at 9:20 p.m. 13  ATTEST: ___________________________ ___________________________________ Jenn Daniels, Mayor Lisa Maxwell, CMC, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special meeting of the Town Council of the Town of Gilbert held on the 3rd day of May, 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ____ day of ____________________. ___________________________________ Lisa Maxwell, CMC, Town Clerk 14