Council Regular/Special Meeting

MINUTES OF THE GILBERT TOWN COUNCIL, IN REGULAR MEETING OF TUESDAY JANUARY 07, 2020 AT 6:30 PM, MUNICIPAL CENTER 1, COUNCIL CHAMBERS 50 E CIVIC CENTER DRIVE, GILBERT, ARIZONA COUNCIL PRESENT: Mayor Jenn Daniels, Vice Mayor Eddie Cook, Councilmembers Scott Anderson, Brigette Peterson, Jordan Ray, Jared Taylor, and Aimee Yentes COUNCIL ABSENT: None STAFF PRESENT: Town Manager Patrick Banger, Town Clerk Lisa Maxwell, Deputy Clerk Chaveli Herrera, Town Attorney Christopher Payne, Deputy Town Attorney John Baird AGENDA ITEM CALL TO ORDER Mayor Daniels called the meeting to order at 6:34 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Peterson introduced children in attendance who led the Pledge of Allegiance. Councilmember Ray gave the invocation. ROLL CALL Town Clerk Maxwell called roll and declared a quorum present. PRESENTATIONS; PROCLAMATIONS 1 RECOGNITION - Recognition of Eddie Cook for his service as Vice Mayor for the Town of Gilbert. Mayor Daniels recognized Vice Mayor Cook for his service and presented him with a gift. Vice Mayor Cook thanked God, his wife and children. He discussed the one team culture in Gilbert and how important it was for the vison of the Town. He thanked Mayor Daniels and Council for being a part of the one team culture. 2. COUNCIL ADMINISTRATION - consider Nomination and Selection of Vice-Mayor. A MOTION was made by Vice Mayor Cook, seconded by Councilmember Peterson, nominating Scott Anderson to The Office of Vice Mayor in 2020. Motion carried 7-0. Vice Mayor Anderson stated he was honored and thankful to serve as Vice Mayor in 2020. He introduced his family; sons James, Seth, Drew and his wife EJ. 1 3. PROCLAMATION - Proclamation declaring the month of January as Speak Up, Stand Up, Save a Life Month. Mayor Daniels read a proclamation declaring the month of January as Speak Up, Stand Up, Save a Life Month and presented the proclamation to Gina Godbehere, Joseph Ortiz and members of the Mayors Youth Advisory Committee. Gina Godbehere provided information on the Speak Up, Stand Up, Save a Life Month program and Conference. She stated that suicide was the leading cause of death in children and there was a need to change those numbers. She discussed the growth of the program and stated the Conference provided children the tools needed to get help and to help others. Joseph Ortiz elaborated on local schools’ efforts related to the cause and how the Conference has affected students positively to start a club and reach out to other students in need. Mayor Daniels stated no family was immune to mental health and suicide and the Mayors Youth Advisory Committee was addressing the issue in hope of helping others. 4. PROCLAMATION - Proclamation declaring January 11, 2020 as Arizona Coyotes Day. Mayor Daniels read a proclamation declaring January 11, 2020 as Arizona Coyotes Day and presented the proclamation to Ahron Cohen and Howler Ahron Cohen stated the Coyotes had been in Arizona for 24 years and that The Town of Gilbert was the first Town to have a Coyotes Day. He thanked Mayor Daniels and members of the Council and presented them with a birthday cake for Town of Gilbert centennial. COMMUNICATIONS FROM CITIZENS None. CONSENT CALENDAR A MOTION was made by Vice Mayor Anderson, seconded by Councilmember Taylor, to approve Consent Items 5, 6, 6A, 6B, 7, and 8 and appointing Joy Klein to the Citizens Transportation Task Force with term beginning January 7, 2020 and ending after advising is completed. Motion carried 7-0. 5. AGREEMENT – consider approval of Regional Emergency Medical Transportation Service Agreement No. 320000208 with the Town of Queen Creek and American Medical Response (AMR) to provide medical transportation for the public beginning the first day of the month following approval by the Arizona Department of Health Services and lasting for a term of two (2) years with the option to renew for two (2) additional one (2) year terms and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 2 6. CONTRACT – consider approval of: a) Cooperative Purchasing Agreement Contract No. 320000216 with CUES, Inc. utilizing Houston-Galveston Area Council of Governments Cooperative Purchasing Contract No. SC01- 18 in an amount not to exceed $218.088 including taxes for the purchase of one (1) Ford E450 Camera Van; b) Cooperative Purchasing Agreement Contract No. 320000211 with Komatsu America Corp. utilizing Sourcewell Cooperative Purchasing Contract No. 032119-KOM in an amount not to exceed $129,843 including taxes for the purchase of one (1) Komatsu Excavator and authorize the Mayor to execute the required documents; c) a Contingency Transfer from the Wastewater Replacement Fund Contingency in the amount of $20,588; and d) a Contingency Transfer from the Wastewater Fund in the amount of $129,843. This item was approved with the Consent Calendar vote. 6A CHANGE ORDER – consider approval of: a) Change Order No. 1 to Job Order No. 1B for Job Order Contract (JOC) 01B Construction Services Contract No. 320000121 with SDB Contracting Services increasing the contract amount by $198,000 for the Freestone Recreation Flooring Replacement, Project No. PR1280, and authorize the Mayor to execute the required documents; and b) a Contingency Transfer from the General Fund to Project No. PR1280 in the amount of $198,000. This item was approved with the Consent Calendar vote. 6B CHANGE ORDER – consider approval of Change Order No. 3 to Contract No. 319000925 with the Toro Company increasing the contract amount by $20,880.06 to provide two (2) utility vehicles for Special Events and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 7. BOARDS AND COMMISSIONS - consider: a) acceptance of the resignation of Vicky Aviles, representing Quadrant 6, from the Citizens Transportation Task Force, effective January 7, 2020; and b) appointment of a regular member to represent Quadrant 6 on the Citizens Transportation Task Force with a term beginning January 7, 2020 and ending after advising is completed on the assigned transportation projects and issues, if no other tasks are assigned by the Council. 3 This item was approved with the Consent Calendar. Accepted the resignation of Vicky Aviles representing Quadrant 6 from the Citizens Transportation Task Force effective January 7, 2020. Joy Klein was appointed to the Citizens Transportation Task Force as a regular member to represent Quadrant 6 member with terms beginning January 7, 2020 and ending after advising is completed. 8. MINUTES - consider approval of the minutes of the December 11, 2019 Legislative Breakfast and the December 19, 2019 Regular Meeting. This item was approved with the Consent Calendar vote. PUBLIC HEARING Mayor Daniels opened the public hearing for items 9, 10, and 11. No one wished to speak and Mayor Daniels closed the public hearing. A MOTION was made by Councilmember Ray, seconded by Councilmember Peterson, to approve public hearing items 9, 10, and 11. Motion carried 7-0. 9. LIQUOR LICENSE – conduct hearing and consider approval of a Series 3 In-State Microbrewery Liquor License for Steel Cactus Brewing located at 761 North Monterey Street, Suite 104. This item was approved with the Public Hearing Vote. 10. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Local Edition Gilbert located at 312 North Gilbert Road. This item was approved with the Public Hearing Vote. 11. LIQUOR LICENSE – conduct hearing and consider approval of a Series 12 Restaurant Liquor License for Zappones Italian Bistro and Pizza located at 1652 North Higley Road, Suite 103. This item was approved with the Public Hearing Vote. ADMINISTRATIVE ITEMS 12. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Subcommittee on Board and Commission Application Screening, Interview, and Selection b) Subcommittee on Land Development Code c) Ad Hoc d) Regional Meetings e) Citizens’ Transportation Task Force f) Industrial Development Authority g) Judicial Review Committee 4 h) Mayor’s Youth Advisory Committee i) Parks and Recreation Board j) Planning Commission k) Redevelopment Commission l) Town of Gilbert, AZ Public Facilities MPC m) Town of Gilbert, AZ Water Resources MPC n) Town of Gilbert, AZ Self-Insured Trust Fund for Health Benefits o) Utility Board POLICY ITEMS None. FUTURE MEETINGS TBD - Waive permit fees for Home Owner Beautification of Older Neighborhoods. Contact K. Mieras (E. Cook, B. Peterson, S. Anderson) TBD - Policy to add tall trees in the Riparian Preserve. Contact R. Carmona (E. Cook, B. Peterson, S. Anderson) TBD - Creation of a subcommittee to review the Town of Gilbert Municipal Codes. Contact ____ (E. Cook, B. Peterson, S. Anderson) Mayor Daniels reminded Council of the upcoming Financial Retreat and thanked Management and Budget Director Kelly Pfost and Finance Management Services Director Hakon Johanson for all their work in preparing for the Financial Retreat. COMMUNICATIONS Report from the TOWN MANAGER on current events. None. Report from the COUNCIL on current events. None. Report from the MAYOR on current events. Mayor Daniels thanked Vice Mayor Cook for his service and welcomed Vice Mayor Anderson. She thanked Council for their continued contributions and efforts to their liaison assignments and reminded the public of the upcoming Coyotes Day Event on Saturday. 5 ADJOURN Mayor Daniels adjourned meeting at 7:01 p.m. ATTEST: ___________________________ ___________________________________ Jenn Daniels, Mayor Lisa Maxwell, MMC, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of the Town of Gilbert held on the 7th day of January, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ____ day of ____________________ 2020. ___________________________________ Lisa Maxwell, MMC, Town Clerk 6