Council Regular/Special Meeting

MINUTES OF THE GILBERT TOWN COUNCIL, IN REGULAR MEETING OF TUESDAY, AUGUST 25, 2020 AT 5:30 PM, MUNICIPAL CENTER I, COUNCIL CHAMBERS, 50 E CIVIC CENTER DRIVE, GILBERT, ARIZONA COUNCIL PRESENT: Mayor Scott Anderson, Councilmembers Yung Koprowski, Scott September, Bill Spence, Jared Taylor, Kathy Tilque, and Aimee Yentes COUNCIL ABSENT: None STAFF PRESENT: Town Manager Patrick Banger, Deputy Clerk Chaveli Herrera, Town Attorney Christopher Payne, Office of Management and Budget Director Kelly Pfost, Intergovernmental Affairs Director Rob Bohr, Community Resources Supervisor Melanie Dykstra, Principal Planner Ashlee MacDonald, Fire Chief Jim Jobusch, Assistant Fire Chief Bob Badgett, and Ambulance Transport Manager Tiffany Fields AGENDA ITEM CALL TO ORDER Mayor Anderson called the meeting to order at 5:32 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Taylor led the Pledge of Allegiance. Pastor Shea Ferguson of Freedom Life Church gave the invocation. ROLL CALL Deputy Clerk Herrera called roll and declared a quorum present PRESENTATIONS; PROCLAMATIONS None. COMMUNICATIONS FROM CITIZENS Rick Blasier, Gilbert resident, stated more residents were starting to notice the negligent residential overbuilding in the southern sections of Gilbert. He asked the Council to stop approving residential building and hiding behind property owners’ rights, adding if an owner bought a commercial property it should stay zoned as commercial. Doralise Machado-Liddell, Gilbert resident, spoke of her property rights as a Heritage District residential-property owner. She stated her rights were under attack via the 1 Heritage District design guidelines. She said the Town was proposing to take three feet of her property for lighting in an alley. She asked the Council to stop the lack of transparency, protect all property rights, and preserve neighborhood livability. CONSENT CALENDAR A MOTION was made by Mayor Anderson, seconded by Councilmember Taylor, to approve Consent Items 2, 3, 4, 4A, 5, 6, 7, 10, 11, and 12; remove Items 1, 1A, 1B, 8, and 9 from the Consent Calendar; and add Item 17 to the Consent Calendar, appointing Holly Pritulsky to the Parks and Recreation Board with a term beginning August 25, 2020 and ending May 12, 2021. Motion carried 7-0. 1. AGREEMENT – consider approval of a Regional Emergency Medical Transportation Service Agreement No. 320000208 with the Town of Queen Creek and American Medical Response of Maricopa, LLC (AMR) for emergency transportation services and authorize the Mayor to execute the required documents. At the request of Mayor Anderson, Items 1, 8, and 9 were heard together. Fire Chief Jobusch, Assistant Fire Chief Bob Badgett, and Ambulance Transport Manager Tiffany Fields introduced themselves and provided a presentation that included discussion of the Certificate of Necessity (CON), prior Council touchpoints, and community participation. Fire Chief Jobusch stated the Fire Department had been in constant contact with American Medical Response (AMR) regarding issues of compliance and non-compliance for nearly five years. He summarized revenue considerations including the expected lifecycle of needed equipment, the startup cost-recovery timeframe, gaps in service and the residents’ needs and priorities. Assistant Fire Chief Badgett discussed the community survey results regarding ambulance service needs. He stated AMR was not meeting acceptable standards for Code 3 response in Gilbert, they were no longer sending staff to the agreed-upon Gilbert orientation training, and were in violation of the contract by pulling local regional resources to support their inner-facility transfers in the market. He stated AMR lost control of their ability to track badges, noting an audit revealed 45 former AMR employee badges were not accounted for which allowed their employees access to Gilbert fire stations. Ambulance Transport Manager Tiffany Fields addressed the following community questions: if Gilbert-provided ambulance services would be more or less expensive for the user than AMR service and if Gilbert would recover the investment in ambulances. She stated Gilbert-provided services were cheaper to patients and she was confident in the department’s ability to make it a cost-neutral investment. She said Gilbert would recover its investment within a six to eight-year timeframe. There was discussion regarding the objectivity and participants used for the survey. 2 Aaron Moss, Gilbert resident, stated he worked from Rural Metro from 1993 to 2008. He said he had been watching how cities and towns were moving toward providing their own ambulance services, stating as a citizen he thought it was a “slam dunk”. He said he understood how privatized ambulance services worked and said the department model of service allowed for more transparency and public information. He said he supported the items and asked about liquidated response times. Fire Chief Jobusch commented on a letter the Town received from American Medical Response (AMR) regarding what they believed were inaccuracies that were provided by Gilbert Fire. He said AMR’s response did not address the identified gaps and issues including response times, cost for the user, employee and patient safety, and whether or not they would protest the Certificate of Necessity (CON) renewal. Councilmember Taylor stated AMR should be heard and their perspective would allow a fair assessment. Councilmember Yentes asked how much the Town had received in liquidated damages. Ambulance Transport Manager Tiffany Fields stated AMR had received $9,000 in liquidated damages due to excessive response times. Glenn Kasprzyk, Regional Vice President and Chief Operating Officer for Global Medical Response (GMR) and American Medical Response (AMR), spoke of the history working with Gilbert and the issues addressed by Gilbert Fire. He said the company hoped to continue to service Gilbert, adding AMR was compliant with response times and open to making changes and improving the system. He said they had not yet been given the opportunity or sufficient time to address the issues in a public forum. Dave Tantone, Regional Director for 911 Operations with AMR, discussed the specific response times for code types and the percentage needed to meet the CON. He stated their compliance rates were at 98% in the two defined zones of Gilbert and Queen Creek, adding the inequities were not brought to their attention. There was discussion regarding the communication of inequities provided by Gilbert Fire to AMR, their willingness to be responsive to the Town, billing practices, and transportation to non-hospital facilities. There was also discussion regarding training practices for AMR staff and the issue with unsecured badges of former AMR employees. Town Manager Patrick Banger addressed the issue of timing with the CON renewal in early Spring, the need to expand the ambulance service, and lead time on the project which created some urgency on the order. Fire Chief Jobusch stated as long as Gilbert was not providing the service, the CON was at risk. There was discussion regarding the process for a CON renewal with the Department of Health Services (DHS). 3 Councilmember Taylor stated he supported Item 1, not Items 8 and 9. He said he had not seen the proforma or data to show the Town would break even and he was not convinced the Town would provide better service. He said it was premature to commit funds on an unsubstantiated business model, though the Fire Chief’s concerns were valid and there had been instability. He said he would like to see a Request for Proposal (RFP) for services. Councilmember September spoke of a conversation in May with AMR and Dorn Policy Group regarding competitors. He said there were other ambulance services but none similar in size and scale, adding AMR was more of a regulated monopoly. He said there was a lot of inherit risk to letting the CON expire and noted discrepancies with DHS. He said approval was the best way to insulate citizens from poor service or interruption of service and manage key performance indicators. Councilmember Koprowski stated she did not like seeing so much division but needed to focus on the service and outcome for Gilbert residents. She said she trusted Gilbert as a sophisticated and efficient agency, adding the local department could provide the same or better quality of service at a better cost to residents and protect the CON for the Town. She said she supported the items but recognized it was not two organizations against each other, but a choice to provide a good service to residents at their time of need. Councilmember Tilque stated she was at a disadvantage on the subject being new to the Council, adding it was troubling to hear people pointing fingers. She stated the 11 districts that were outlined and their response times were not listed in the contract. She asked if there was a way to have the quarterly reports and communication efforts provided to the Council. She said she was concerned that everyone did not know the Town was moving toward an ambulance service, and as a council, she wanted to make sure everyone knew what was coming forward. Councilmember Yentes spoke about a regulated monopoly and CON reform. She said Gilbert could provide quality service but there was no such thing as 100% compliance, the discussion lacked objective analysis, and she was skeptical it would not require a future tax increase. She stated Items 8 and 9 were premature without considering opportunities and services that AMR could provide and there should be a backup agreement. She said if the Council moved forward, she would like to consider a citizens’ oversight committee to oversee it providing another layer of accountability. Councilmember Spence thanked AMR and Dorn Policy Group and spoke of an outdated CON process. He discussed an enforceable standard of service and actionable relief. He noted the CON with Maricopa County was still valid and there had never been a CON reissued after it was lost in Maricopa County, adding the CON process was not easy. He spoke of running a gold-level service, adding Gilbert was guaranteeing an 8 minute and 59 second response time or it would lose the CON. He said based on what he had researched, Gilbert would provide the more responsive and cheaper service that Gilbert deserved. Mayor Anderson stated there had been a fair and good discussion on the three items and thanked everyone for the input. He stated with many items that come up in local government, the Council was the guardian of the public trust. He said he believed certain 4 services were better provided through the private sector; however, when that happened the local government was basically delegating the public trust to that organization or service. He said the government was trusting the health, safety, and welfare of the public to that provider; and in this case, he saw a lot of data that seemed to be ignored. He said delegating the public trust had been violated on the response times and it was important to realize that seconds mattered when lives were at stake. He said it should be monitored very closely, whether through a citizens group or quarterly reports. He said he felt too strongly about the public trust and would be supporting the items. A MOTION was made by Councilmember Taylor, seconded by Councilmember Spence to approve Item 1. Motion carried 7-0. 1A. RECOGNITION - Recognition of Scott Anderson for his service as Vice Mayor for the Town of Gilbert. This item was continued with Item 1B to the September 1, 2020 Council Meeting. 1B. COUNCIL ADMINISTRATION - consider Nomination and Selection of Vice-Mayor. Mayor Anderson requested Items 1A and 1B be continued to a later date; discussion ensued. A MOTION was made by Councilmember Yentes to appoint Councilmember Taylor to serve as interim Vice Mayor. Motion died for lack of a second. A MOTION was made by Councilmember Taylor, seconded by Councilmember Yentes, to continue Items 1A and 1B to the September 1, 2020 Council Meeting. Motion carried 7-0. 2. AGREEMENT –consider approval of renewal and authorize the Mayor to execute the required documents: a) Agreement No. 2004-4107-0217 with Central Arizona Water Conservation District (CAWCD) for the storage of 30,000-acre feet of water per year at the Agua Fria Recharge Project; and b) Agreement No. 2006-4108-0169 with Central Arizona Water Conservation District (CAWCD) for the storage of 150,000-acre feet of water per year at the Tonopah Desert Recharge Project. This item was approved with the Consent Calendar vote. 2A. RISK MANAGEMENT – consider adoption of a Resolution authorizing the Town to defend and indemnify Town Clerk Lisa Maxwell and Councilmember Bill Spence for and against all expenses, including attorney’s fees and judgments, fines, and amounts paid in settlement actually and reasonably incurred in connection with the litigation entitled Hendrix v. Town of Gilbert, et al, Maricopa County Superior Court, Case No. CV2020- 009892 (the “Litigation”). 5 Councilmember Spence declared a potential conflict of interest, stating he would be abstaining from a vote on the item. Councilmember Taylor spoke of the need to bring forward a categorical indemnification or “blanket indemnification” with exceptions for ethical issues or crime. Town Attorney Payne affirmed it was a better solution for the indemnification of Town employees and board members to have a “general blanket indemnification” with exceptions for ethical misconduct and ethical violations. He noted the original code on this subject was from 1984 had not been updated. Councilmember Yentes asked if attorney costs would be reimbursed by taxpayers and about protections for taxpayers in regard to what law firms could be hired. Town Attorney Payne affirmed, noting the two law firms used for this litigation were under contract with the Town. He added though these particular law firms were already under contract, it could be built into a future Ordinance for the Town to have approval over the selection of the firm. A MOTION was made by Councilmember September, seconded by Councilmember Koprowski, to approve Item 2A. Motion carried 5-1-1, with Councilmember Yentes dissenting and Councilmember Spence abstaining. Resolution No. 4152 was adopted. 3. AGREEMENT – consider approval of Amendment No. 1 to the Development, Operating and Maintenance Lease Agreement No. 319001034 with The Strand @ Gilbert, LLC for an updated development schedule and a modification to future ground lease payments and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 4. CONTRACT – consider approval of Professional Consulting Services Contract No. 320000419 with Integer Consulting, LLC in an amount not to exceed $150,000 to provide quality assurance testing on construction projects and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 4A. CONTRACT – consider approval of: a) Job Order No. 1 to Job Order Contract (JOC) Contract No. 320000122 with Willmeng Construction, Inc., in an amount not to exceed $909,461 for the North Area Service Center Wall Replacement, Project No. MF2523, and authorize the Mayor to execute the required documents; b) a Contingency Transfer from the Water Replacement Fund to Project No. MF2523 in the amount of $108,000; 6 c) a Contingency Transfer from the Wastewater Replacement Fund to Project No. MF2523 in the amount of $24,430; d) a Contingency Transfer from the General Fund to Project No. MF2523 in the amount of $99,860; e) a Contingency Transfer from the Roadway Maintenance Fund to Project No. MF2523 in the amount of $35,140; and f) a Contingency Transfer from the Environmental Compliance Fund to Project No. MF2523 in the amount of $2,570. This item was approved with the Consent Calendar vote. 5. CONTRACT – consider approval of Agreement for Services Contract No. 320000423 with Artistic Land Management, Inc. in an amount not to exceed $150,000 for the landscape maintenance services at all water wells, reservoirs and water treatment plant sites with a term ending June 30, 2021 with the option to renew for four (4) additional one (1) year terms and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 6. CONTRACT – consider approval of renewal of Contract No. 320000410 with Hexagon in an amount not to exceed $249,998 for support and maintenance of the Police Department Computer Aided Dispatch (CAD) and Record Management System (RMS) software authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 7. CONTRACT – consider approval of a Cooperative Purchase Agreement No. 321000033 with Keller Equipment Industries Inc. utilizing City of Mesa Cooperative Purchasing Contract No. 2020122 in an amount not to exceed $350,000 for electrical motor purchases, repairs and rewind needs at remote deep well/booster sites and authorize the Mayor to execute the required documents. This item was approved with the Consent Calendar vote. 8. CONTRACT – consider approval of a Cooperative Purchase Agreement No. 320000401 with Professional Sales and Service, LC utilizing Houston-Galveston Area Council (HGAC) Cooperative Purchasing Contract No. AM10-18 in an amount not to exceed $1,397,860.67 for the purchase of six Ambulance Units, and authorize the Mayor to execute the required documents. A MOTION was made by Councilmember Yentes, seconded by Councilmember Taylor, to continue Item 8 to the October 2020 Council meeting. Motion failed 3-4, with Councilmembers Taylor, Tilque, and Yentes casting the assenting votes. 7 A MOTION was made by Councilmember Koprowski, seconded by Councilmember September, to approve Item 8. Motion carried 5-2, with Councilmembers Taylor and Yentes casting the dissenting votes. 9. CONTRACT – consider approval of a Cooperative Purchase Agreement No. 320000402 with Stryker Medical utilizing Eagle County Paramedic Services/Public Safety Association, Inc. Cooperative Purchasing Contract No. 2019-05 in an amount not to exceed $252,528.31 for the purchase of six Ambulance Stretchers and Power Cots and authorize the Mayor to execute the required documents. A MOTION was made by Councilmember Yentes, seconded by Councilmember Taylor, to continue Item 9 to the October 2020 Council meeting. Motion failed 2-5, with Councilmembers Taylor and Yentes casting the assenting votes. A MOTION was made by Councilmember Koprowski, seconded by Councilmember Spence, to approve Item 9. Motion carried 5-2, with Councilmembers Taylor and Yentes casting the dissenting votes. 10. CONTRACT – consider approval and authorize the Mayor to execute the required documents: a) Amendment No. 1 to Contract No. 320000040 with Advanced Acquisitions, LLC, for Parcel No. 304-26-890 by extending close of escrow to October 13, 2020; b) Amendment No. 1 to Contract No. 2018-0000-0145 with Advanced Acquisitions, LLC, for Parcel No. 304-26-891 by extending close of escrow to October 13, 2020; and c) authorizing the Town Manager to take all actions necessary to carry out Purchase Agreements in accordance with the terms and intent. This item was approved with the Consent Calendar vote. 11. BUDGET – consider approval of a Contingency Transfer from the General Fund in the amount of $107,560 for use of the FY 2021 Proposition 302 monies for tourism promotion by the Gilbert Office of Economic Development with monies received from the Arizona Office of Tourism to replenish the General Fund. This item was approved with the Consent Calendar vote. 12.MINUTES – consider approval of the minutes of Regular and Special Meetings of August 11, 2020. This item was approved with the Consent Calendar vote. PUBLIC HEARING 8 13. ZONING Z20-03 - conduct hearing and consider approval of the findings and adoption of an Ordinance amending the conditions of development within the Trilogy at Power Ranch Planner Area Development overlay zoning district (PAD) to allow for decreased setbacks for approximately 5.74 acres of Public Facilities/Institutional (PF/I) zoning district to located at 4369 East Village Parkway. Mayor Anderson opened the public hearing for Item 13. Principal Planner Ashlee MacDonald provided a summary of the proposed Planned Area Development (PAD) overlay amendment to modify and add new courts. She discussed Design Review Case No. DR19-128 which was under review. She summarized the requested modifications, development plan details, a setback exhibit, a line of sight analysis, and public participation efforts. Mayor Anderson noted prior public discussion centered around noise with this project. He spoke of the specific way noise was measured within Gilbert. Planner MacDonald stated she had spoken to residents regarding the way noise was measured within the Town and noted the noise study that was conducted. Adam Baugh of Withey Morris, PLC spoke on behalf of the applicant. He discussed the need to stay competitive with amenities in age-restricted communities and the popularity of pickleball. He summarized efforts with the Trilogy community at Power Ranch and an advisory group regarding the design review process of the case. Councilmember Taylor asked for a review of the communication and feedback from the community and what accommodations were made. Mr. Baugh stated the participation between the board and community began four years ago. He said there had been a Trilogy meeting of 300 attendees and a second hybrid meeting of both in-person and Zoom attendees, in addition to the public notice as required by the Town of Gilbert. He listed the following accommodations that were made: adding the 8-foot tall sound wall, moving or tucking the court back on the west side, and adding shade canopies that matched the existing ones in the area. He noted the layout and design were not being approved currently, only the setback deviation. He said the design was part of an upcoming design review process, and he hoped to have design review application completed soon. Robert Davis, Gilbert resident, stated the concerns of Trilogy residents with noise and lighting had been addressed. He spoke of the current use of the port-a-potties and the need for restrooms. He stated he did not have interest in pickleball but believed in keeping amenities in place for residents. He stated he was in support of the item, adding from his visual estimation at the Trilogy meeting, about 80% of attendees were in favor of the item. Joe Marcin, Gilbert resident, stated he moved to Trilogy just after that community had voted to expand their sport courts. He said the amenities were what attracted him to Trilogy and were extremely important. He said it was vital for the community to have 9 updated facilities, which he said were currently in poor condition and had safety issues. He said the restrooms at the courts and pavilion were excellent additions and asked the Council to approve the PAD amendment. Dave Berner, Gilbert resident, stated he was currently a member of the Board of Directors at Trilogy though he does not play tennis or pickleball. He stated he had formed a sport courts advisory team there and sought the input from management and the clubs in the design of the courts. He said he had attended a half-dozen meetings with at least 200 residents at each meeting. He said the residents on the east side of the community were concerned about the sound so an acoustical engineering firm was hired. He spoke of the sound wall and appropriate landscaping that was added, which incorporated the criteria of the clubs and residents, and asked the Council for a positive vote on the item. Julie Harris, Gilbert resident, stated her family chose Trilogy because it was an active community and she was an avid tennis player. She stated it was a beautiful community but the courts were an eye soar and spoke of safety issues and lack of restrooms. She said the community support was overwhelming and requested the Council approve the item. Rocky Hessen, Gilbert resident, said he moved to Trilogy in 2003 and was currently the president of the pickleball club. He expressed support of the item due to the popularity of pickleball for active seniors, noting the vibrant tennis club would also benefit. He said Trilogy was landlocked and the item would allow additional room to construct quality amenities and help further mitigate the impact to the adjacent homeowners. Ronald Merchant, Gilbert resident, said he was a resident of Trilogy and tennis player. He said the existing courts had cracks and puddled up when it rained. He spoke of efforts to maintain the courts that did not last, stating Trilogy courts and amenities were the worst he had played on. He spoke of overcrowding issues, adding the approval would help with that issue and save in maintenance costs. Deputy Clerk Herrera reported that 14 emails regarding the item were received and submitted to the Council prior to the meeting for their review and consideration. She reported there were also 205 online public comment cards submitted, 21 were against and 184 were in support of the item. A list of those who submitted public comment cards is included at the end of the document. Mayor Anderson closed the public hearing for Item 13. Councilmember Spence said pickleball courts and feral cats were among the top issues he heard about while campaigning for Council, and he thanked the public for letting their voices be heard. Councilmember Taylor said the applicant did a lot of work to invite people to be a part of the process. He said the item also had strong support in 2016, and he appreciated the accommodations made by the applicant. 10 Councilmember September thanked the applicant for the robust community outreach and those who provided input. He recognized those who were not in support of the item but felt that applicant did a good job demonstrating that the PAD amendments met the development code of the Town. A MOTION was made by Councilmember Yentes, seconded by Councilmember Spence, to approve public hearing Item 13. Motion carried 7-0. Ordinance No. 2779 was adopted. 14. STREET IMPROVEMENTS/ASSESSMENTS - conduct hearing and consider adoption and authorize the Mayor to execute the required documents for: a) a Resolution declaring Gilbert's intention to construct street improvements to Germann Road between Mustang Drive and Val Vista Drive and assessing the costs against Parcel No. 30454011C, Project No. ST1450, Resolution No. 4153; b) a Resolution declaring Gilbert's intention to construct street improvements to Lindsay Road between Lovebird Lane and State Route 202 and assessing the costs against Parcel No. 30454011C, Project No. ST1450, Resolution No. 4154; and c) a Resolution declaring Gilbert's intention to construct street improvements to Lindsay Road between Lovebird Lane and State Route 202 and assessing the costs against Parcel No. 30454011D subject to conditions, Project No. ST1450, Resolution No. 4155. Mayor Anderson opened the public hearing for Item 14. No one wished to speak and Mayor Anderson closed the public hearing. A MOTION was made by Councilmember Taylor, seconded by Councilmember Spence, to approve public hearing Item 14. Motion carried 7-0. Resolution Nos. 4153, 4154, and 4155 were adopted. ADMINISTRATIVE ITEMS 15. PRESENTATION - presentation and discussion on COVID-19 Budget impact. Office of Management and Budget Director Kelly Pfost provided an August budget check-in and discussed the impacts of COVID-19 in Gilbert. She summarized changes with unemployment rates and secondary property tax collections. She reported in FY2019, second property tax collections were at 100%; FY2020 was at about 99%, about $300,000 that was not collected. She stated it was not alarming but was a sign of stress. She discussed utility payments, adding though there were about 1,000 accounts eligible for shutoff, there had been no shutoffs since March. She said the amount outstanding for utility payments totaled about $250,000 or about 3% total of revenue. Director Pfost discussed sales tax revenue and the triggers which were built into the budget, adding there had been a decrease in April followed by an increase in sales tax revenue in May and June. She discussed data projections for the second half of the year and Christmas spending with a FY2021 projection of $108,000,000 in annual sales tax 11 and $98,000,000 as the FY2021 worst-case projection. Lastly, she stated the recommendations were to begin full use of the budget outside of the items held for medium/large impact, continue to hold the medium/large impacts items, and check in again at the October 13, 2020 meeting. Councilmember Taylor stated the Paycheck Protection Program (PPP) and individual checks had inflated unemployment and sales data, though businesses may not be operating under the same level as before. He asked if that was considered in the budget information. Director Pfost stated though there were many unknowns, the projection with a 5% decline and conservative projections for the worst-case scenario would still accommodate those concerns. Councilmember Yentes asked if the Budget Office had been following trends of consumer debt. Director Pfost stated the office was looking at many indicators but that was not one she had prepared at that time. Councilmember Tilque stated that unemployment benefits needed to be kept an eye on. She said many businesses were getting PPP but some would have layoffs or lower retail sales even if there were unemployment benefits. 15A. COUNCIL ADMINISTRATION - consider approval of a Contingency Transfer from the General Fund in the amount of $2,000,000 for Human Services contracts for providing non-profit support in the community due to the impacts of COVID-19 with monies received from the AZ Cares Act to reimburse the General Fund. Community Resources Manager Melanie Dykstra provided a presentation on community needs and recommendations for use of monies received from the AZ Cares Act. She discussed items of community support that had been previously awarded to non-profit organizations. She discussed non-profit survey results from April and August which indicated primary needs including food, rent and utilities, and mental health counseling. She discussed recommendations and timelines including domestic violence and senior population support. Councilmember Yentes reported as the Chair of the Council Subcommittee on the AZ Cares Act. She noted the item was the first recommendation of that subcommittee and the effort was to get the support to the community as soon as possible. Councilmember Taylor asked about the timeline and a way to expedite the process. Manager Dykstra spoke of the time needed to receive and score applications and then have the contracts developed, noting the October 13, 2020 Council meeting would likely be the earliest opportunity to bring recommendations before the Council. 12 Town Manager Banger stated a special Council meeting could be called to address the issue if needed. A MOTION was made by Councilmember Yentes, seconded by Councilmember September, to approve Item 15A. Motion carried 7-0. 16. COUNCIL ADMINISTRATION - discussion regarding the League of Arizona Cities and Towns 2021 Proposed Resolutions for the purpose of representing the Town at the League of Arizona Cities and Towns Resolutions Committee at the Annual Conference. Intergovernmental Affairs Director Rob Bohr discussed the League of Arizona Cities and Towns’ 2021 Proposed Resolutions. He explained the process, noting Mayor Anderson would serve as Gilbert’s representative on the Resolutions Committee. He highlighted the five League Policy Committees and the councilmembers who served in each. He noted the seven original policy issues that were proposed by various cities and towns and summarized the four that were recommended to move forward for consideration. Councilmember Yentes voiced concerns on the proposal addressing affording housing and its impact on local government. She recommended a non-favorable recommendation, stating there were lots of other options to address affordable housing. Mayor Anderson stated he had voted against that issue in a prior committee because it had not been discussed by the Council and had not allowed for input. Councilmember Taylor discussed the four resolutions, stating it was not the time to give away local revenue for cities and towns. He stated he supported the General Administration, Human Resources, and Elections (GAHRE) proposals but did not support the Budget, Finance, and Economic Development (BFED) proposal regarding consular identification cards which would allow too much opportunity for fraud and corruption. Councilmember September seconded Councilmember Taylor’s thoughts on the consular identification cards, adding it was risky to put those matters in the hands of third parties and he did not see an upside for the risk. Mayor Anderson asked the Council to send input to him or to Director Bohr. 17. BOARDS AND COMMISSIONS – consider appointment of one regular member to the Parks and Recreation Board to fill the remainder of a term beginning August 25, 2020 and ending May 12, 2021. This item was approved with the Consent Calendar vote. Holly Pritulsky was appointed to the Parks and Recreation Board with a term beginning August 25, 2020 and ending May 12, 2021. 18. BOARDS, COMMISSIONS, AND COMMITTEES - reports from Council Liaisons for the: a) Council Subcommittees b) Ad Hoc Committees c) Regional Meetings 13 d) Industrial Development Authority e) Mayor’s Youth Advisory Committee f) Parks and Recreation Board g) Planning Commission h) Police and Fire Public Safety Personnel Retirement System (PSPRS) Local Pension Boards i) Redevelopment Commission j) Town of Gilbert, AZ Deferred Compensation Trust Board k) Town of Gilbert, AZ Public Facilities Municipal Property Corporation l) Town of Gilbert, AZ Self-Insured Trust Fund for Health Benefits m) Town of Gilbert, AZ Self-Insured Trust Fund for Worker’s Compensation n) Town of Gilbert, AZ Water Resources Municipal Property Corporation o) Utilities Board p) Veterans and Military Advisory Board Councilmember Yentes reported on the Subcommittee on the AZ Cares Act, stating they had held two meetings. She said the next meeting would be focusing on how the funds could impact the business community and suggested the other councilmembers reach out to the appropriate team members with thoughts and recommendations. POLICY ITEMS None. FUTURE MEETINGS There was no discussion. COMMUNICATIONS Report from the TOWN MANAGER on current events. Town Manager Banger congratulated Deputy Clerk Chaveli Herrera for earning her Master Municipal Clerk certification from the International Institute of Municipal Clerks and for graduating from the Municipal Public Manager Program at Arizona State University, adding the accomplishments put her in a relatively rare area in the realm of municipal clerks. Report from the COUNCIL on current events. There were no reports. Report from the MAYOR on current events. Mayor Anderson thanked everyone for their input. ADJOURN 14 Mayor Anderson adjourned meeting at 9:43 p.m. ATTEST: ___________________________ ___________________________________ Scott Anderson, Mayor Chaveli Herrera, MMC, Deputy Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of the Town of Gilbert held on the 25th day of August, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ____ day of ____________________. ___________________________________ Chaveli Herrera, MMC, Deputy Town Clerk 15 Public Hearing item #13 Public Comments Against: Beverly Love, Gregory Walter, Jo Ann McLendon, Robert McLendon, Jean O’Donnell, Charles Meyer, Patricia Meyer, James O’Donnell, Steve Tardif, Lorraine Williams, Robert Hartley, Scott Bittner, Marilyn Flaherty, Michele Hartley, Allan R. Converse, Daniel Morrissey, Linda Fuhrmann, Jeff Koth, Brad Lloyd, Betty Butler, Gary Butler For: Diane M. Spencer-Herro, David F Berner, Charmane M Berner, Steve Lazarus, Andy Stowe, Clark Swartz, Dave Dickey, Lisa Stowe, Carol Lazarus, Dave Schneider, Richard Coffin Patrick Corcoran, Julie Coffin, Edwin (Jim) Simon, Janet Simon, Craig Messer, Jennifer Messer, Mike Brown, Leslie Shaughnessy, Joseph R Marcin, Jr, Robert Parmer, Robert DiGangi,John Mattson, Gena Harnisch,Julie Harris, Gary Harnisch, Steven E Nervegna, Sue Nervegna, Rocky Hessen, Sharon Hessen, Carolyn Simmons (2), Sue Corcoran, Dave Pachkofsky, Jenny Pachkofsky, Jane Solseng, Susan Gibby, Ron Herro, Steven Nervegna, Susan Nervegna, Blake K. Licht, Robin R. Licht, Charles Wedemeyer (2), Susan Wedemeyer (2), Rosie Beshk, Daphne Joan Elcock, Bruce Sprague, Gilbert J Harding, Jen Paulo, James Mayes, Bettie Rhodes, Tami Montee, Tim Montee, Dennis Schulz, Vicki Spetz, Daniel Volpe, Gary Shaughnessy, Ronald Rodgers, Kathee Martin, Jacqueline Gjellstad, William Spetz, John Wible, Mark Dugle, Judy Wible, Jim Bronson, Ron Tholkes, Linda Tholkes, Penny Gould, Terry Gould, Perry Frank Hunter, Nancy Lynn Hunter, Nick Haugen, Marti Haugen, Don Simmons, Harry Jarrett, Desna Jarrett, Gord Johnsen, Douglas Grove, Gloria Grove, Wayne Norlie, Linda Bronson, Jim Bronson, Tony LaRoche, Cheryl LaRoche, Steven C.Loney, Terri Loney, Jim Goodwin, Kristine Goodwin, Glenda Sweeney, Jean Bultje, Terry Kelly, William Rohr, Linda Patten, Janice Rohr, Cindy Ravellim, Michael Brown, Rosemary Ford, Ed Ford, Jennifer Eslick, Judy Yerian, Jack Cotton, Karen Marcus, Julie Espeseth, Janet Mount, Bart Bergendahl, Angela Pochardt, Craig Pochardt, Michael Gengenbacher, Paulette Gengenbacher, Betty Hill, Harold B. Hart, Regna Nelson, Judith Klingler, Richard Puls, George Klingler, Francisco Geolingo, Liceria Geolingo, Gary Huber, Marian Huber, Charles Green, Kathy Green, J. S. Lohse, James Hansen, Penny Fedenia, Marion Sherman, Corey Hart, David Hirsch, Patricia Hirsch, Karen Hallberg (2), Steven Hallberg (2), Richard Elola, Frances Elola, Paul Rawson, Doris Rawson, Marguerite Creveling-Buck, Sandra Urfer, Bob Jacobs, Richard Kapaun, Ed Mount, Bruce Sorensen, Edward Adams, Jim Tenge, Linda Saliani, Larry Goad, Anne Goad, Patricia Parker, Kimberly Groudan, Jeffrey Groudan, Julie Harris, David Matz, April Matz, Dennis Eslick, Michael Edgmon, Tony Espeseth, Anh Snell, Phat Nguyen, Irene Zuckerman, Michelle Reynolds, Ronald Merchant, Karl Pilar, Elayne Pilar, Steve Halvorsen, Cheryl Halyska, Francisco Geolingo, Liceria Geolingo, Barbara Peck, Larry Johnson, Larry Mindel, Debera Gaston, Murray Osborn, D. W. Lohse, Kenneth MUlcock, Betsy Hanusa, Mario Borzillo, Rocky Hessen, Sharon Hessen, Willis Bultje, Ted Albright, Robert Bowers, and Pat Bowers 16