City Council Development Committee

CITY OF GRAND PRAIRIE CITY COUNCIL DEVELOPMENT COMMITTEE COUNCIL BRIEFING ROOM TUESDAY, MAY 21, 2024 AT 3:30 PM MINUTES CALL TO ORDER Chairman Del Bosque called the meeting to order at 3:30 p.m. PRESENT Chairman Mike Del Bosque Mayor Pro Tem John Lopez Council Member Jacquin Headen STAFF PRESENTATIONS 1. Discussion on Smoke Shop Text Amendment Planning and Development Director Rashad Jackson and Senior Planner Abdul Ghous presented this item to the committee noting research and proposed definition and regulations on smoke shop text amendment requiring a Specific Use Permit approval prior to obtaining a Certificate of Occupancy permit. City Attorney Mel McGinnis presented a brief on the Senate Bill of the proposed Local Government Code related to this item and the required language to be included on the notice. The committee thanked staff for their presentation. CONSENT AGENDA Chairman Del Bosque asked if there were any questions on Consent Agenda items two through nine. Mayor Pro Tem Lopez asked for additional clarification on agenda item three and Council Member Headen asked for additional clarification on agenda item six. Motion to approve agenda item two including motion to recommend approval to City Council of agenda items three through nine made by Mayor Pro Tem Lopez, seconded by Council Member Headen. The motion carried unanimously. 2. Minutes of the April 16, 2024 City Council Development Committee Meeting Approved on Consent Agenda 3. Ratification of AEG Presents Productions, LLC Booking Agreement for $135,000.00 for Main Street Fest Talent Booking Services Approved on Consent Agenda 4. Contract for Personal Services with Highland Market Research, LLC in the amount not to exceed $90,000 for administrative coordination, consulting, and proposal submission to the Texas Event Trust Program (ETF) and Major Event Reimbursement Program (MERP). City Council Development Committee – May 21, 2024 Page 1 of 5  Authorize the City Manager to execute any additional renewal options with aggregate price fluctuations not to exceed $50,000 within a one-year term, so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda 5. Grant license to Wal-Mart Real Estate Business Trust to allow construction of a redevelopment over City water line easements located at 2650 State highway 161 for a total fee of $600.00 Approved on Consent Agenda 6. Contract Amendment #01 to professional engineering services contract with Halff Associates, Inc. in the amount of $100,000.00 for the FY2024 Flood Study & Detention Review Assistance project Approved on Consent Agenda 7. Professional service agreement with Kimley-Horn and Associates, Inc. to install Closed Circuit Television (CCTV) and arterial Dynamic Message Signs (DMS) along SH 161 frontages between IH 30 and W Pioneer Pkwy, and along W Jefferson St from NW 23rd St to SW 4th St in an amount not to exceed $131,605 Approved on Consent Agenda 8. Purchase of Manhole Rehabilitation Services from Southern Trenchless Solutions for $145,763.25 through a national cooperative agreement with BuyBoard Approved on Consent Agenda 9. Resolution authorizing amendment #2 to the Interlocal Agreement (ILA) between the City of Grand Prairie and Tarrant County, Texas for assistance in the reconstruction of Jefferson Street from SW 23rd Street to Great Southwest Parkway. This amendment will revise the renewal period and the language of the original ILA Approved on Consent Agenda ITEMS FOR INDIVIDUAL CONSIDERATION 10. Award construction contract to Klutz Construction, LLC for the Dry Branch Channel Slope Reconstruction Project in the amount not to exceed $672,774.00 Transportation and Mobility Director Caryl DeVries presented this item to the committee noting that due to severe buckling and cracking concrete in the Dry Branch Channel Slope, City Council, on September 21, 2021, approved the contract for Cobb, Fendley & Associates to provide professional engineering service for the Dry Branch Channel Slope Reconstruction Project that includes Design, Bidding, Construction, Topographic Survey and Boundary Survey/Temporary Construction Easement. City Council Development Committee – May 21, 2024 Page 2 of 5  Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Mayor Pro Tem Lopez. The motion carried unanimously. 11. Construction contract with McMahon Contracting LP for the Day Miar Road from Ragland Road to Prairie Waters project in the contract amount of $2,152,245.00 for the base bid, a 5% construction contingency in the amount of $107,612.25, materials testing with TEAM Consultants for $36,356.70, and in-house engineering in the amount of $107,612.25 for a total construction project cost of $2,403,826.20 Director of Engineering/Utility Services Noreen Housewright presented this item to the committee noting This project was approved for funding as a part of the Street and Stormwater Drainage CIP Funds for FY2023/2024 during the yearly budget process. The paving and drainage improvements to a stretch of Day Miar Road, located south of Ragland Road and north of Prairie Waters Drive, was identified as a project to be completed this year. The design for this project was completed by Freese and Nichols, Inc. and was approved by the council on July 11th, 2023. In addition to designing the project, Freese and Nichols also assisted with the bidding process. The project was publicly advertised in accordance with state law. This project provides for the construction of a 3-lane concrete roadway with a 6-foot-wide sidewalk and ramp to be constructed along the west side of the road. The project also resides within a floodplain and thus requires a need for significant storm drainage infrastructure implementation, which includes a storm drainpipe system, box culvert and curb inlet installation. Motion to recommend approval of this agenda item to City Council made by Mayor Pro Tem Lopez, seconded by Council Member Headen. The motion carried unanimously. 12. Professional engineering services contract with Freese and Nichols, Inc. in the maximum amount of $773,135.00 for the design of a 16” and 20” Water Line from Miller Road to Delivery Point A at US Highway 287. Ms. Housewright presented this item to the committee noting this contract will provide professional engineering services for the design of a 16-inch and 20-inch water line from Miller Road to Delivery Point A located at US Highway 287. This design would provide a secondary connection to the designated Industrial Park from an existing Midlothian delivery point in the southern section of Grand Prairie. The services would include preliminary engineering, preparation of civil construction plans and project specifications, preparation of Opinions on Probable Construction Cost (OPCC), construction administration, easement acquisition assistance and topographic boundary surveying. The project also provides for the vendor to implement subsurface utility engineering, geotechnical materials investigation and resident project representation (RPR). Upon approval, design is expected to begin Summer 2024 and conclude in Winter 2024, with construction of the project currently estimated to complete in January 2026. Freese and Nichols, Inc. was selected for this project due to their extensive experience as they are the design engineer for the Water Master Plan. The construction of the waterline must be completed in a short timeline. Freese and Nichols, Inc has the depth in the company to deliver the design as needed. Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Mayor Pro Tem Lopez. The motion carried unanimously. City Council Development Committee – May 21, 2024 Page 3 of 5  13. Purchase of Lakeridge Liftstation Cleaning and Rehabilitation Services from National Water Main Cleaning for $591,613.85 through a national cooperative agreement with BuyBoard Ms. Housewright presented this item to the committee noting Utilities Services is requesting the purchase of cleaning and rehabilitation services for the Lakeridge Liftstation. The existing epoxy lining at the liftstation is peeling off the walls, which is causing issues with the pumps not working properly. The continuation of lining peeling can lead to long-term damage of the liftstation as well as rain infiltration if not addressed properly. The new lining will use Warren Environmental 100% Solids Epoxy Coating, which is a Grand Prairie approved product. Motion to recommend approval of this agenda item to City Council made by Mayor Pro Tem Lopez, seconded by Council Member Headen. The motion carried unanimously. 14. Annual Contract for Ready Mix Concrete from Rembert Concrete & Construction up to $1,021,000.00 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling up to $5,105,000.00 if all extensions are exercised. Award secondary to Legacy Ready Mix up to $1,050,000.00 annually with the option to renew for four additional one-year periods totaling up to $5,250,000.00 to be used only if the primary is unable to fulfill the needs of the city Ms. DeVries presented this item to the committee noting this contract will be utilized to purchase ready mix concrete for street pavement repairs and improvements. Primary award is to Rembert Concrete and Construction with up to four additional one-year renewal periods totaling up to $5,105,000 if all extensions are exercised. Secondary award is to Legacy Ready Mix with up to four additional one-year renewal periods totaling up to $5,250,000 if all extensions are exercised and is to be used only if the primary contractor is unable to fulfill the needs of the city. Chairman Del Bosque asked if only two vendors responded to the bid notice. Deputy City Manager Mahan answered in the affirmative noting this is a unit-based price contract. Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Mayor Pro Tem Lopez. The motion carried unanimously. 15. Construction contract with Florida Traffic Control Devices to furnish and install two traffic signals for the intersections of Arlington Webb Britton Road at England Parkway, and Bardin Road at Sgt. Greg L. Hunter Lane in the amount of $1,240,958.98 Ms. DeVries presented this item to the committee noting this agreement is to furnish and install two traffic signals for the intersections of Arlington Webb Britton Road at England Parkway, and Bardin Road at Sgt. Greg L. Hunter Lane. Council Member Headen inquired on the lead time of the steel. Ms. DeVries said possibly about 18 weeks. Chairman Del Bosque asked if the signage will be illuminated. Ms. DeVries said it would not. Mayor Pro Tem Lopez asked if cameras would be installed at this location. Ms. DeVries answered in the affirmative. Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Mayor Pro Tem Lopez. The motion carried unanimously. City Council Development Committee – May 21, 2024 Page 4 of 5 EXECUTIVE SESSION There was no executive session held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Del Bosque adjourned the meeting at 4:03 p.m. Mike Del Bosque, Chairman City Council Development Committee – May 21, 2024 Page 5 of 5