City Council Meeting

CITY OF GRAND PRAIRIE City Hall 300 W. Main Street Grand Prairie, Texas Meeting Agenda City Council Meeting Tuesday, May 21, 2024 4:30 PM City Hall - Briefing Room The meeting will be held at City Hall, 300 W. Main St, Grand Prairie, Texas, and the Mayor or presiding member will be physically present. Council members may be participating remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Main Street Fest 2024 2. Discuss policy on use of the guest suite at Texas Trust CU Theater AGENDA REVIEW EXECUTIVE SESSION The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.076 “Deliberation regarding security devices or security audits; closed meeting.” (5) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” City Council also reserves the right to discuss any agenda item in closed session when authorized by the above referenced provisions. Any final action will be taken during open session. RECESS MEETING 6:30 PM Council Chambers RECONVENE MEETING Invocation led by Pastor Brian Loveless of Calvary Baptist Church. Pledge of Allegiance to the US Flag and Texas Flag led by Mayor Pro Tem Lopez. 3. Certificate of Election and Oath of Office for Council Member District Five, Council Member District Six and Council Member Place Eight at Large PRESENTATIONS City Council Meeting – May 21, 2024 Page 1 of 6  4. Certificate of Recognition - Paula T. Owonikoko of Grand Prairie Fine Arts Academy for earning the Bobby Bragan Scholarship 5. Proclamation Acknowledging Mental Health Month CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 6. Minutes of the May 7, 2024, City Council Meeting 7. Annual contract for street sweeping services to Sweeping Corporation of America, LLC for up to $141,678.79 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $708,393.95 if all extensions are exercised (Reviewed by the Public Safety, Health, and Environment Committee on 04/09/2024) 8. Annual contract for Employee Benefits Insurance Consulting services from Lockton-Dunning Series of Lockton Companies, LLC, for $90,000 annually. This contract is for an initial term of three years, with the option to renew for four additional one-year periods, for a total of $630,000 if all extensions are exercised (Reviewed by the Finance and Government Committee on 05/07/2024) 9. Professional Services Agreement with Focused Advocacy, LLC, for Legislative & Regulatory Services for a two-year term, at an estimated annual cost of $154,200 and a total of $308,400 over the two-year term of the agreement. Authorize the City Manager to execute any additional renewal options with aggregate price fluctuations not to exceed $50,000 within a two-year term, so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms. 10. Annual contract to broadcast and archive meetings from Granicus LLC for up to $17,205.50 annually through a Master Cooperative agreement with The Interlocal Purchasing System (TIPS). This agreement will be for three years with no renewals, totaling $55,318.68 (Reviewed by the Finance and Government Committee on 05/07/2024) 11. Annual Contract for Adobe software subscriptions licensing from Insight Public Sector, Inc in the estimated amount of $57,707.86 annually through a National Cooperative Agreement with DIR. This contract will be for one year, with the option to renew for four additional one-year periods, allowing an increase not to exceed 8% with an estimated total of $338,548.99 if all extensions are exercised (Reviewed by the Finance and Government Committee on 05/07/2024) 12. Annual contract with the City of Fort Worth for Motorola Radio System Upgrade Agreement for one (1) year in the amount of $97,558.26. This contract will be for one year, with the option to renew for four additional one-year periods, allowing an increase not to exceed 5% with an estimated total of $539,070.97 if all extensions are exercised (Reviewed by the Public Safety, Health, and Environment Committee on 05/13/2024) City Council Meeting – May 21, 2024 Page 2 of 6  13. Purchase of diesel generator from Holt/Cat Power Systems in the amount of $57,836.91 (Reviewed by the Public Safety, Health, and Environmental Committee on 05/13/2024) 14. Purchase of 40 Motorola APX6000 P25 Portable radios and 20 Motorola APX8000XE P25 Portable radios for Police and Fire departments from Motorola Solutions in the amount of $348,919.00 (Reviewed by the Public Safety, Health, and Environmental Committee on 05/13/2024) 15. Price Agreement for a Web-based reservation software to be utilized at Loyd Park & Lynn Creek Park from US eDirect, Inc., a wholly owned subsidiary of Tyler Technologies, Inc. through a national cooperative agreement with Sourcewell at an estimated annual amount of $18,000. This agreement will be for one year with the option to renew for four (4) additional one-year periods totaling $90,000 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of up to $50,000 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance and Government Committee on 05/07/2024) 16. Price Agreement for Loyd Park Golf Cart Lease from Metro Golf Cars through a national cooperative agreement with Sourcewell Contract #122220-CCR at an estimated annual amount of $35,856.00. This agreement will be for an initial 48- month term with the option to renew for two (2) additional 48-month periods totaling $215,136 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of up to $50,000 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the Finance and Government Committee on 05/07/2024) 17. Contract with KSA Engineering Group in the amount of $99,400.00 for professional engineering and building services for the EPIC Recreation Center for mechanical, electrical, plumbing, fire/life safety and structural system analysis to evaluate existing system relative to need for replacement (Reviewed by the Finance and Government Committee on 05/07/2024) 18. One-Time purchase of a Modular Office for use of a central office space at Loyd Park from Mobile Modular Management Corporation, through a national interlocal agreement with Buyboard for a total of $139,927 (Reviewed by the Finance and Government Committee on 05/07/2024) 19. Contract with Ponder Company, Inc in the amount of $120,000.00 including contingency, for multipurpose court floor replacement at the EPIC Recreation Center through a national cooperative agreement with BuyBoard (Reviewed by the Finance and Government Committee on 05/07/2024) 20. Purchase of cardio and fitness equipment from Marathan Fitness in the amount of $112,148, Advanced Exercise in the amount of $16,606.19 and BSN Sports in the amount of $2,842.10 for a total of $131,596.29 for the Summit through national cooperative agreements with BuyBoard (Reviewed by the Finance and Government Committee on 05/07/2024) 21. Annual contract for plumbing services from The Brandt Companies LLC through a national inter-local agreement with BuyBoard. This contract will be for one year (up to $175,000 annually) with the option to renew for two additional one-year periods (up to $175,000 City Council Meeting – May 21, 2024 Page 3 of 6  annually), totaling $525,000 if all extensions are exercised (Reviewed by the Finance and Government Committee on 05/07/2024) 22. Purchase one (1) new Freightliner 114SD Plus Hydro-Excavator with Vac-Con System ($590,023.50) for Engineering/Utility Services – Water Distribution from Houston Freightliner through a Cooperative Agreement with Houston-Galveston Area Council (HGAC) 23. Purchase of Airport Pavement Repair Services from CI Pavement ($56,837.50) through a National Inter-Local Agreement with The Interlocal Purchasing System (TIPS). Work shall begin on or after June 1, 2024, and be completed no later than July 31, 2024. 24. Reject all bids from RFB #24104 for library mobile app (Reviewed by the Public Safety, Health, and Environmental Committee on 05/13/2024) 25. Annual Revenue Contract for Inmate Communication System services from Securus Technologies, Inc., in the annual estimated revenue amount of $25,000. This contract will have an initial term of one year, with the option to renew for four additional one-year periods, totaling $125,000 in estimated revenue (Reviewed by the Public Safety, Health, and Environment Committee on 05/13/2024) 26. Purchase of emergency vehicle equipment and installation labor services for 12 Police Department vehicles, from Siddons-Martin Emergency Group in the total amount of $392,230.80, through a national cooperative agreement with Buyboard (Reviewed by the Public Safety, Health, and Environment Committee on 05/13/2024) 27. Contract for Personal Services with Highland Market Research, LLC in the amount not to exceed $90,000 for administrative coordination, consulting, and proposal submission to the Texas Event Trust Program (ETF) and Major Event Reimbursement Program (MERP). Authorize the City Manager to execute any additional renewal options with aggregate price fluctuations not to exceed $50,000 within a one-year term, so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms (Reviewed by the City Council Development Committee on 05/21/2024) 28. Resolution Establishing a Public Hearing Date of July 16, 2024 to Consider the Land Use Assumptions (LUA) and Capital Improvements Plan (CIP) for the City of Grand Prairie’s Water and Wastewater Service Area 29. Ordinance amending the FY 2023/2024 Operating budget in the Airport Fund; Annual Contract for Aviation Fuel from AvFuel Corporation (up to $1,300,000.00 annually). This Contract will be for one year with the option to renew for (4) Four additional one-year periods totaling $6,500,000.00 if all extensions are exercised (Reviewed by the Public Safety, Health, and Environmental Committee on 05/13/2024) 30. Ordinance amending the FY 2023/2024 Operating Budget for the Tree Preservation Fund; Construction contract with EarthWorks, Inc. for The Summit Landscape and Irrigation Replacement construction in the amount of $282,313.28 plus a 5% contingency in the amount of $14,115.66 for a total project cost of $296,428.94 (Reviewed by Finance and Government Committee on 05/07/2024) City Council Meeting – May 21, 2024 Page 4 of 6  31. Ordinance adopting the Housing Administration (Fund 3001) and Housing Choice Voucher (Fund 3002) operating budgets for calendar year 2024 and Fiscal year 2023-2024 32. Ordinance amending the FY 2023/2024 Approved Budget for the Capital Improvement Budgets (Reviewed by the Finance and Government Committee on 05/07/2024) ITEMS FOR INDIVIDUAL CONSIDERATION 33. Second reading and adoption of an Ordinance amending the Code of Ordinances, Chapter 26, “Utilities and Services” relating to fees for water and wastewater PLANNING AND ZONING FOR INDIVIDUAL CONSIDERATION 34. STP-24-03-0014 - Site Plan Amendment– Walmart #4503 - 2650 S Hwy 161 (City Council District 2). Site Plan Amendment for an existing retail development on 19.62 acres. Lot 1, Block A, Bush & Pioneer Centre, City of Grand Prairie, Dallas County addressed as 2650 SH- 161 (On April 22, 2024, the Planning and Zoning Commission recommended approval by a vote of 7-0) PUBLIC HEARING ZONING APPLICATIONS 35. SUP-24-02-0007 - Specific Use Permit - Registered Group Home at 326 Swallowtail Court (City Council District 6). Specific Use Permit for a registered group home on 0.16 acres. Lot 16, Block A, Westchester Glen Addition, City of Grand Prairie, Dallas County, zoned Planned Development (PD-245), and addressed as 326 Swallowtail Court (On April 22, 2024, the Planning and Zoning Commission recommended approval by a vote of 6-1) 36. SUP-24-03-0013 - Specific Use Permit - Fiesta Kids Play (City Council District 2). Specific Use Permit request for a Special Event Center in an existing commercial lease space at Carrier Towne Crossing. Lot 5, Block 1, Carrier Towne Crossing Addition, City of Grand Prairie, Dallas County, Texas, zoned PD-223, within the IH-20 Corridor Overlay, and addressed as 594 W. IH 20, Suite 235 (On April 22, 2024, the Planning and Zoning Commission recommended approval by a vote of 7-0) 37. ZON-24-02-0006 - Zoning Change - Private Card Room for Palace Poker (City Council District 1). Amendment to PD-217 to create a definition of a Private Card Room and amend the uses permitted within PD-217 to allow a Private Card Room with City Council approval of a Specific Use Permit. Tract 31, Michael Farrans Survey, Abstract, No. 469, City of Grand Prairie, Dallas County, Texas, zoned PD-217, within IH 30 Corridor Overlay District, and addressed as 401 E Palace Pkwy (On April 8, 2024, the Planning and Zoning Commission recommended denial by a vote of 8-0) 38. SUP-24-02-0008 - Specific Use Permit - Private Card Room for Palace Poker (City Council District 1). Specific Use Permit for a Private Card Room on 7.92 acres. Tract 31, Michael Farrans Survey, Abstract, No. 469, City of Grand Prairie, Dallas County, Texas, zoned PD-217, within IH 30 Corridor Overlay District, and addressed as 401 Palace Pkwy (On April 8, 2024, the Planning and Zoning Commission recommended denial by a vote of 8-0) City Council Meeting – May 21, 2024 Page 5 of 6 CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. The views expressed during Citizen Comments are the views of the speaker, and not the City of Grand Prairie or City Council. Council Members are not able to respond to Citizen Comments under state law. ADJOURNMENT For those who wish to submit a presentation to the City Council for consideration, please submit those to GPCitySecretary@gptx.org no later than 3:00 p.m. on the day of the meeting, or you may bring paper copies of your presentation and submit along with your completed speaker card to the clerk's desk at the time of your arrival. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the City Council meeting agenda was prepared and posted May 17, 2024. _______________________________ Mona Lisa Galicia, City Secretary The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. City Council Meeting – May 21, 2024 Page 6 of 6