City Council Development Committee

CITY OF GRAND PRAIRIE CITY COUNCIL DEVELOPMENT COMMITTEE COUNCIL BRIEFING ROOM TUESDAY, JULY 16, 2024 AT 3:30 PM MINUTES CALL TO ORDER Chairman Del Bosque called the meeting to order at 3:30 p.m. PRESENT Chairman Mike Del Bosque Council Member Jacquin Headen Council Member Tony Shotwell STAFF PRESENTATIONS 1. Land Use Assumptions (LUA), Capital Improvement Plan (CIP), Water and Wastewater Impact Fee Update PRESENTED 2. High Speed Rail Presentation PRESENTED CONSENT AGENDA Chairman Del Bosque asked if there were any questions on Consent Agenda items three through ten. Council Member Headen asked for additional clarification on agenda item ten. Motion to approve agenda item three including motion to recommend approval to City Council of agenda items four through ten made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. 3. Minutes of the May 21, 2024 City Council Development Committee Meeting Approved on Consent Agenda 4. Reject all bids from RFB #23003 for IH 30 and RFB# 23004 for SH 180 Closed-Circuit Television (CCTV) & Dynamic Message Signs (DMS) construction that were jointly bid Approved on Consent Agenda 5. Ratification of an expenditure for an emergency wastewater line repair at Roy Orr Blvd. and W. Trinity Blvd. in the total amount of $69,317.00 using the existing Annual Water/Wastewater Repair and Replacement Services Agreement with North Texas Contracting, Inc. City Council Development Committee – July 16, 2024 Page 1 of 5  Approved on Consent Agenda 6. Grant license to Grand Prairie Residences, LLC to allow construction of a retaining wall over a City stormwater line easement located at 3900 S. Robinson Road for a total fee of $600.00 and authorizing the City Manager to execute an Agreement for the same Approved on Consent Agenda 7. Ordinance authorizing City Manager to execute Quitclaim deed for the abandonment of various platted slope easements of approximately 1.720 acres located at 4600 Lake Ridge Road, 4700 Lake Ridge Road and 2400 West Polo Road, Dallas and Tarrant Counties, to Jefferson SW Parkway, LLC Approved on Consent Agenda 8. Ratification of an expenditure for an emergency water main replacement repair at the intersection of Beltline and Marshall in the total amount of $127,267.00 using the existing Annual Water/Wastewater Repair and Replacement Services Agreement with North Texas Contracting, Inc. Approved on Consent Agenda 9. Professional Engineering Services contract with Gresham Smith for an amount not to exceed $300,000.00 for the design of the Phase 1 Trinity River Authority (TRA) Basin 3.0W Capital Improvements Project Approved on Consent Agenda 10. Amend the Lone Star Consulting, LLC agreement through August 31, 2025, in an amount not to exceed $117,000 in total, for city-wide grant facilitation, tracking, reporting and community engagement services related to grant activities for the City of Grand Prairie (Reviewed by the City Council Development Committee on 07/16/2024) Approved on Consent Agenda INDIVIDUAL CONSIDERATION 11. Purchase of Lakeridge Liftstation Roof Replacement Services from Garland/DBS, Inc. for $419,985.00 through a national cooperative agreement with Omnia Partners Director of Engineering/Utility Services Noreen Housewright presented this item to the committee noting Utility Services is requesting the purchase of roof replacement services for the Lakeridge Liftstation. The existing roof, roof deck, and roof purlins are rusting and falling apart, which have become a safety hazard. The continuation of the rusting can lead to the roof rotting and allow for rain infiltration onto the controls, causing long-term damage if not addressed properly. Motion to recommend approval of this agenda item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. City Council Development Committee – July 16, 2024 Page 2 of 5  12. Construction contract with McMahon Contracting, L.P. for Walingford PID Retaining Wall Improvements in the total amount of $664,455.80 for Base Bid; materials testing with Alliance Geotechnical Group for $14,012.00; in-house engineering in the amount of $33,222.79; and a 5% construction contract contingency in the amount of $33,222.79 for a total project cost of $744,913.38 TABLED 13. Award Annual Contract for geotechnical/material testing professional engineering services from three (3) vendors: Geotex Engineering, LLC, Alliance Geotechnical and Team Consultants (up to $525,000.00 annually). This contract will be for one year with the option to renew for four (4) additional one-year periods totaling $2,625,000.00 if all extensions are exercised. Ms. Housewright presented this item to the committee noting the city has several Capital Improvement Projects (CIP) of various complexity, size, scope and timelines. City projects are often concurrent therefore the Engineering/Water Utilities department issued a request for qualifications (RFQ #24095) in April 2024 to find at least three professional engineering firms to perform geo-technical and materials testing. Ms. Housewright mentioned the notice of bid for request of qualifications as advertised int he Fort Worth Star Telegram and on PlanetBids.com. Of the notices submitted, 14 vendors responded and submitted a bid. A committee of staff performed the evaluations and selected a short listing of the most highly qualified firms based on the selection criteria within the solicitation. The various item prices were negotiated amongst the three firms to establish one price per item. Ms. Housewright said staff recommends the following three professional firms: Alliance Geotechnical, Geotex Engineering, Team Consultants. The specific work assignments for each firm will be at the City’s discretion and will be based upon size of the project, the complexity of project, the firm’s familiarity with the scope of work, the workload, conflict of interest, and past performance. Chairman Del Bosque asked if there are other avenues for the city to publicize these bids allowing others to participate and wanted to know of the three professional firms selected, how many are minority owned. Ms. Housewright said she would get an answer to the committee if the three professional firms selected were minority owned or not. Deputy City Manager Cheryl De Leon added the city's Business Diversity Administrator Petrina Bonnick-Higgins sends these opportunities to other contractors as well. Chairman Del Bosque inquired when the disparity study would be available. Managing Director Lisa Norris said the disparity study would be available January 2025. Motion to recommend approval of this agenda item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 14. Ratification in support of the City of Grand Prairie’s submission for a Safe Streets and Roads for All (SS4A) grant application to develop a Comprehensive Safety Action Plan. If chosen, the City would provide a 20% local match of $70,000 toward the total $350,000 project cost Director of Transportation and Mobility Caryl DeVries presented this item to the committee noting The City of Grand Prairie has submitted a Safe Streets and Roads for All (SS4A) grant application to develop a Comprehensive Safety Action Plan (Safety Plan). This Safety Plan will address each of the eight key components of the SS4A program as identified in the FY24 Notice of Funding Opportunity. The goal of the Safety Plan will be to identify ways to reduce roadway City Council Development Committee – July 16, 2024 Page 3 of 5  fatalities and serious injuries of all roadway users to zero. The plan will recommend policy changes, demonstration projects, and, if needed, supplemental planning activities to achieve the established goals and objectives. These recommendations will be based on the findings of the community engagement and data analyses. The plan will establish performance measures to track the effectiveness of the recommended projects and policy changes, as well as identify the need for future studies. The adopted Safety plan will be used in the development of a Vision Zero policy. The anticipated total project cost for the plan is $350,000. There is a local match requirement of 20% of the total project cost resulting in a $70,000 local responsibility. The city will hire a consultant to lead this effort, and it will be developed in coordination with local, regional, and state partners. Staff submitted the SS4A grant application by the required deadline of May 16, 2024. Staff requests Council ratify the application and authorize acceptance of potential funds if selected. Motion to recommend approval of this agenda item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 15. Contract with Gresham Smith for the development of a Grand Prairie Bicycle Master Plan in the amount of $300,000 Ms. DeVries presented this item to the committee noting This contract provides engineering services for the development of a Grand Prairie Master Bicycle Plan. After evaluation and scoring, the City wishes to enter into a contract with Gresham Smith to manage this project. The purpose of the Plan is to provide documentation that reflects the existing conditions of all bicycle facilities within the city, priority destinations or connections needed for the plan, and desired facility types comfortable for all ages and abilities. The Plan will also make recommendations for an implementation plan that will identify and prioritize projects and funding, develop best practices that will be included in the city’s policies, and develop standard plans and details for implementation in future projects. Chairman Del Bosque inquired if this project will be handled by the Parks Department. Ms. DeVries said Transportation and Mobility will work together with the Parks Department. Council Member Headen asked for how long this project would take. Ms. DeVries said approximately one year. Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. 16. Resolution authorizing the City Manager to enter into an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) for Highway Safety Improvement Projects (HSIP) to improve traffic signals and install flashing yellow arrows on SH 180 from Bagdad Road to MacArthur Boulevard, Jefferson Street from SH 161 to 14th Street, Robinson Road at Warrior Trail, and SS 303 from Great Southwest Parkway to East 14th Street Ms. DeVries informed the committee that in 2022, the North Central Texas Council of Governments (NCTCOG) and the Texas Department of Transportation (TxDOT) announced information on the availability for HSIP funding for intersection improvements within the Dallas District of TxDOT. Kimley Horn and Associates, Inc. (KHA) contacted the City of Grand Prairie and using accident data, they identified several intersections for submittal to this program. The City of Grand Prairie entered into a contract with KHA for completion and City Council Development Committee – July 16, 2024 Page 4 of 5  submittal of applications for the HSIP program. The project locations chosen for the City of Grand Prairie totaled an award of $2,250,000 for construction of these improvements. On March 5, 2024, City Council approved the professional engineering contract for design services with KHA for $199,300 for the project locations awarded under HSIP. Additionally, the City of Grand Prairie is responsible for covering the direct state costs at a total of $202,800.Through the Advanced Funding Agreement, the city would be agreeing to be responsible for engineering and direct state costs, and the State will provide funding and oversight of the construction responsibilities, which includes improving traffic signals and installing flashing yellow arrows on SH 180 from Bagdad Rd to MacArthur Blvd, Jefferson St from SH 161 to 14th St, Robinson Rd at Warrior Trail and SS 303 from Great SW Pkwy to E 14th St. Council Member Shotwell asked for clarification of the cost of this project. Ms. DeVries provided this information. Motion to recommend approval of this agenda item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. EXECUTIVE SESSION There was no executive session held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Del Bosque adjourned the meeting at 4:12 p.m. Chairman Mike Del Bosque City Council Development Committee – July 16, 2024 Page 5 of 5