City Council Development Committee

CITY OF GRAND PRAIRIE CITY COUNCIL DEVELOPMENT COMMITTEE CITY HALL, 300 W. MAIN STREET, COUNCIL BRIEFING ROOM TUESDAY, AUGUST 20, 2024 AT 3:30 PM MINUTES CALL TO ORDER Chairman Del Bosque called the meeting to order at 3:30 p.m. PRESENT Chairman Mike Del Bosque Council Member Jacquin Headen Council Member Tony Shotwell STAFF PRESENTATIONS 1. Presentation by Lone Star Consulting, LLC regarding the 6-month update of grant and legislative activities on behalf of the City of Grand Prairie Managing Director Lisa Norris introduced Stephen Hofmann of Lone Star Consulting, LLC to the committee noting Lone Star Consulting, LLC was contracted beginning February 2024, and recently extended to August 2025, to assist the City of Grand Prairie in grant identification, facilitation and tracking services. Mr. Hofmann provided a 6-month update on efforts and activities to date, as well as upcoming potential grants identified and activities with federal officials on earmarks for the city. CONSENT AGENDA Chairman Del Bosque asked if there were any questions on Consent Agenda items. Motion to approve consent agenda item two including motion to recommend approval to City Council of consent agenda item three made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. 2. Minutes of the July 16, 2024 City Council Development Committee Meeting Approved on consent Agenda 3. Final reconciliation Change Order No. 4 with Excel 4 Construction, LLC in the net negative amount of ($426,227.23) for the Skyway Drive and Small Street Sewer Improvements project Approved on Consent Agenda City Council Development Committee – August 20, 2024 Page 1 of 3 ITEMS FOR INDIVIDUAL CONSIDERATION 4. Public Hearing and resolution authorizing the City Manager to submit grant applications to the Federal Transit Administration (FTA) for funding assistance for Fiscal Year 2025 costs related to the Grand Connection program and accepting funding in the amount of $170,584 from TXDOT and $20,000 from Dallas County for the same. The total budget to operate the Grand Connection for Fiscal Year 2025 is $1,201,017, of which the City will provide matching funding in the amount of $197,483. Transportation and Mobility Director Caryl DeVries and Transit Manager Monica Law presented this item to the committee noting since its inception in 1988, the City of Grand Prairie Transportation and Mobility program known as The Grand Connection has grown to over 55,900 trips annually with an active fleet of twelve transit buses. The Transit Division of the Transportation Services Department operates various types of programs at no charge for these citizens. An overview of the programs included were presented. Ms. DeVries said the city has secured the grants/credits for FY 2025: $170,584 from the Texas Department of Transportation (TXDOT) and $20,000 from Dallas County. In addition, the Federal Transit Administration (“FTA”) has committed $670,000 for Operating expenditures under the FTA 5310 programs, $110,000 for Capital expenditures under the FTA 5307 programs, and $32,950 in Transportation Development Credits to go towards Operating expenditures. The City is required to provide matching funding in the amount of $197,483 for FY 2025 for the Grand Connection in order to be eligible for these grants. By passing this resolution, the City Council would be accepting the TXDOT and Dallas County grants, authorizing the City Manager to submit applications for the FTA grants, and authorizing the City’s matching funding. Motion to recommend approval of this agenda item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 5. Construction contract with McMahon Contracting, L.P. for Walingford PID Retaining Wall Improvements in the total amount of $664,455.80 for Base Bid; materials testing with Alliance Geotechnical Group for $14,012.00; in-house engineering in the amount of $33,222.79; and a 5% construction contract contingency in the amount of $33,222.79 for a total project cost of $744,913.38 Director of Engineering/Utility Services Noreen Housewright presented this item to the committee noting this project removes the failed railroad tie and concrete retaining walls behind seven homes along Woodacre Drive and replaces it with a reinforced concrete retaining wall. The property owners have granted Temporary Construction Easements on their properties to allow access to the construction area. Ms. Housewright discussed the opened bids received for this project advising staff believes the contract for this project should be awarded to the lowest, fully responsive bidder, McMahon Contract, L.P. Also mentioned was the materials testing will be completed by Alliance Geotechnical Grupo and in-house engineering services to be provided. Construction of this project is scheduled to begin in September 2024 with completion anticipated in January 2025. Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. City Council Development Committee – August 20, 2024 Page 2 of 3  6. Contract for Professional Engineering Services with Multatech Engineering, Inc. in the amount of $140,028.30 for the design of the FY24 Storm Drain Outfall Repair project Ms. Housewright presented this item to the committee noting the purpose of this contract with Multatech Engineering, Inc. is to provide professional engineering services for the design of three storm drain outfall locations. These locations were identified as a part of the FY2023 Storm Drain Outfall Rehab Study. This is a part of the City’s MS4 (Municipal Separate Storm Sewer System) requirements with TCEQ (Texas Commission on Environmental Quality). All three sites represent storm drain outfall failures of existing headwalls. The proposed improvements include the removal, rehabilitation, and repairs of existing headwalls, drainage conduits, embankment slopes, reconstruction of an existing junction box, and adjustments to existing water utilities. The three identified outfalls are located near NE 33rd Street and Leonard Street, Rock Island Road near Roy Orr Boulevard, and Clarice Street and South Center Street. The project’s design is slated to start in Fall 2024 and conclude in early 2025. Motion to recommend approval of this agenda item to City Council made by Council Member Shotwell, seconded by Council Member Headen. The motion carried unanimously. 7. Change Order 03 to the Construction Contract awarded to McMahon Contracting, LP for the Davis Road Paving and Drainage Improvements project in the total amount of $325,992.89 Ms. Housewright presented this item to the committee noting Change Order/Amendment No.3 provides for an extension of the 4’x2’storm drain across Old Davis Road, Waterline lowering for proposed storm drain, manhole adjustments, and approximately 145 linear feet of the roadway transition section from the current temporary asphalt to the half-way full concrete ultimate section. This change order also encompasses other minor, miscellaneous adjustments made to the existing roadway. Motion to recommend approval of this agenda item to City Council made by Council Member Headen, seconded by Council Member Shotwell. The motion carried unanimously. EXECUTIVE SESSION No executive session was held. CITIZEN COMMENTS There were no citizen comments. ADJOURNMENT Chairman Del Bosque adjourned the meeting at 4:11 p.m. Chairman Mike Del Bosque City Council Development Committee – August 20, 2024 Page 3 of 3