City Council Meeting

CITY OF GRAND PRAIRIE CITY COUNCIL MEETING CITY HALL - COUNCIL BRIEFING ROOM AND CHAMBERS, 300 W. MAIN STREET TUESDAY, AUGUST 03, 2021, AT 4:30 PM AMENDED MINUTES CALL TO ORDER Mayor Jensen called the meeting to order at 4:30 p.m. PRESENT Mayor Ron Jensen Mayor Pro Tem Mike Del Bosque Deputy Mayor Pro Tem Cole Humphreys Council Member District 1 Jorja Clemson Council Member at Large Place 7 Jeff Copeland Council Member at Large Place 8 Junior Ezeonu Council Member District 6 Kurt Johnson Council Member District 2 Dennis King Council Member District 4 John Lopez STAFF PRESENTATIONS 1. Onboarding Guide for Elected and Appointed Officials Deputy City Manager Cheryl De Leon presented and noted the guide was created by Daniel Morgan; CMO Intern, Peter Smith; Budget Analyst, City Manager’s Office, Legal and City Secretary’s Office as a tool for elected and appointed officials to give them an overview of the committees, Council and City roles, Roberts Rules, policy, and meeting procedures. Council Member Copeland inquired if the guide would be mailed out to elected and appointed officials. Ms. De Leon advised that the guide was given to some of the appointed and elected officials that attended the Board and Commission Update meeting and the others that did not attend would receive a copy through their liaison. Council Member Lopez inquired if the hyperlinks would be active on the website. Ms. De Leon confirmed the hyperlinks noted in the guide are active on the website. PRESENTED 2. Texas Floodplain Management Association Award – John Ivey Higher Standards Stephanie Griffin and John Ivey from the Texas Floodplain Management Association presented the award and mentioned the City of Grand Prairie is one of eight cities that has received this City Council Meeting – August 03, 2021, Page 1 of 12  elite award for having higher standards and regulations in place resulting in fewer property loss. PRESENTED 3. FY2022 Proposed Budget Briefing Mayor Jensen mentioned Budget Director Kathleen Mercer will retire soon with 22 years of service and thanks her for her outstanding service and commitment to the City of Grand Prairie. Ms. Mercer introduced Matt Monedero, Manager of Business of Operations in Budget. Mr. Monedero presented a briefing of the FY2022 Proposed Budget. Council Member Copeland acknowledged the level of detail presented by staff to the Finance and Government Committee is exceptional and is excited for the FY2022 Proposed Budget presentation to Council at the August 19th budget workshop. Mayor Jensen gave kudos to all the Council Committees and thanked them all for their service. Mayor Jensen said Ms. Mercer is a Budget Pro and will be missed. Mayor Jensen noted this would be City Manager Tom Hart’s last budget workshop and thanks Mr. Hart for his leadership. PRESENTED 4. COVID-19 Update Environmental Services Manager Cindy Mendez presented the COVID-19 Update. Ms. Mendez said the virus transmission rate is high throughout the country. Ms. Mendez noted that the hospitalizations in Dallas and Tarrant County is also high. Fire Chief Robert Fite noted the order given by Governor Abbott on July 29, 2021, put personal responsibility to control the virus transmission instead of a government stance. Mr. Dye mentioned we are continuing to ask employees to follow CDC regulations as possible. Mayor Jensen thanked staff for the continued efforts to keep staff safe. Mayor Jensen said there is Emergency Assistance available through Grand Prairie United Charities for Grand Prairie residents. PRESENTED 5. Solid Waste and Recycling Service Delivery Survey 2021 Deputy City Manager Steve Dye mentioned this has been an ongoing debate on trash and recycling carts. Mr. Dye thanked Solid Waste and Recycling Manager Patricia Redfearn and her team for their efforts on the survey presented. Dr. Redfearn presented the results of the 2021 Solid Waste and Recycling Service Delivery Survey. Mayor Jensen mentioned this item will be brought back for discussion in the future including any decisions. Council Member Ezeonu asked how we can communicate to the public that we have seen the survey results. Dr. Redfearn mentioned the survey results could be published on the city website. Council Members Copeland and Clemson along with Mayor Jensen noted the City Council Meeting – August 03, 2021, Page 2 of 12  language when publishing should include that Council has reviewed the survey results and no decisions have been made. PRESENTED AGENDA REVIEW Mayor Pro Tem Del Bosque deferred to Deputy City Manager Steve Dye for an update. Mr. Dye indicated to table Consent Agenda items eight and twenty-four and move Consent Agenda item twenty- seven for individual consideration. Council Member Copeland noted the Finance and Government Committee reviewed Consent Agenda items nine, fourteen, fifteen seventeen, eighteen, nineteen, twenty- two, twenty-six, twenty-seven and thirty. Council Member Ezeonu requested clarification on Consent Agenda items nine and twenty-nine. Mr. Dye provided the clarification of these items. Deputy Mayor Pro Tem Humphreys noted the Public Hearing Zoning items thirty-four, thirty-five and thirty-six are in his district and are going above and beyond to comply/follow the rules. Mayor Jensen advised he and City Manager Tom Hart will leave the Council meeting during Planning and Zoning for Individual Consideration item thirty-three as they both have a conflict of interest. EXECUTIVE SESSION Mayor Jensen called a closed session at 5:19 p.m. pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss Section 551.072 “Deliberation Regarding Real Property,” Section 551.074 “Personnel Matters" - City Manager's Contract,” Section 551.087 “Deliberations Regarding Economic Development Negotiations.” RECESS MEETING Mayor Jensen adjourned the executive session, opened the public meeting, and called a recess at 6:03 p.m. RECONVENE MEETING – 6:30 PM Mayor Jensen reconvened the meeting at 6:30 p.m. Invocation led by Pastor Joel Maldonado of Gateway Church. Pledge of Allegiance to the US Flag and Texas Flag led by Council Member Clemson. PRESENTATIONS 6. Recognition of County Partners and the YMCA for Assistance During the Pandemic Mayor Jensen presented a Certificate of Recognition to Dallas County Commission Dr. Elba Garcia and Grand Prairie YMCA VP of Operations Suzana Delgado-Gray for their assistance and support to the City of Grand Prairie during the pandemic. Presented City Council Meeting – August 03, 2021, Page 3 of 12 CONSENT AGENDA Mayor Pro Tem Del Bosque moved, seconded by Deputy Mayor Pro Tem Humphreys, to table items eight and twenty-four, move item twenty-seven for individual consideration and approve the remainder of the items. The motion carried unanimously. 7. Minutes of the July 13, 2021, City Council Meeting Approved on Consent Agenda 8. Authorize Amendment 4 to the Landfill Gas-to-Energy Project Agreement and Lease to authorize extension of the non-operational period at a rate of $10,000 per month Tabled 9. Extension of AEG Lease Amendment for a 50% Rent Reduction during the term of the COVID pandemic through September 30, 2021 Approved on Consent Agenda 10. Grand Prairie Local Government Corporation Director Removal/Appointment Approved on Consent Agenda 11. Contract for the purchase of Digital Orthophotography from North Central Texas Council of Governments (NCTCOG) through the Interlocal Cooperation Act in the amount of $19,000 Approved on Consent Agenda 12. Repairs to the Robinson Rd. Radio Tower from Motorola Solutions, Inc. ($76,902.00) through a national interlocal agreement with H-GAC Approved on Consent Agenda 13. Purchase Agreement with Flair Data Systems for Cisco networking equipment to upgrade the core switch for the City Hall Datacenter in the amount of $89,927.42 through a national inter- local agreement with DIR-TSO-4167 Approved on Consent Agenda 14. Amendment/Change Order No. 1 for construction contract with Felix Construction Company in the amount of $50,778.09 for South Sector Pump Station Phase II Approved on Consent Agenda City Council Meeting – August 03, 2021, Page 4 of 12  15. Amendment/Change Order No. 1 for Professional Engineering Services Contract with Criado and Associates for providing Final Design of Dechman Road from Westchester Parkway to Bardin Road in the total amount of $85,200 Approved on Consent Agenda 16. Change Order #2 to Price Agreement with Home Depot in the amount of $400,000.00 for renovations and repairs throughout the city for the ice storm Approved on Consent Agenda 17. Change Order/Amendment No. 4 with Merriman Anderson Architects (MAA) in the amount of $557,650 for additional design services associated with the enhanced and expanded EpicCentral project Approved on Consent Agenda 18. Ratify the Contract for the purchase of furniture, fixtures, and equipment (FF&E) for the Water Revenue Department renovations project through Wilson Office Interiors in the total amount of $81,006.52 Approved on Consent Agenda 19. Purchase of traffic signal poles from Pelco Structural, LLC in the amount of $73,325 through a national inter-local agreement with House-Galveston Area Council (H-GAC) cooperative purchasing program Approved on Consent Agenda 20. Price agreement for linen rental services with Mission Linen up to $80,000 annually for one (1) year with the option to renew for four (4) additional one (1) year periods totaling $400,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Approved on Consent Agenda 21. Price Agreement for Pavement Marking Services from Stripe-A-Zone (up to $489,885 annually). This agreement will be for one year with the option to renew for 4 additional one- year periods totaling $2,449,425 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda City Council Meeting – August 03, 2021, Page 5 of 12  22. Professional Services Contract with Kimley-Horn and Associates in the amount of $80,000 for the design of traffic signals and construction phase services at the intersection of W. Bardin Road and Sgt. Greg L. Hunter Lane, and England Parkway and Arlington Webb Britton Road Approved on Consent Agenda 23. Price Agreement for Pavement Resurfacing from Reynold Asphalt & Construction Company (up to $4,340,450 annually). This agreement will be for one year with the option to renew for four additional one-year periods totaling $21,770,225 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Approved on Consent Agenda 24. Authorize Sublease agreement between 321 Firehouse GP LLC and Dimitrios VaGenas LLC d/b/a “My Kuzina” for a portion of the premises owned by the City and leased to Firehouse Gastro Park LLC at 321 W. Main Street Tabled 25. Developer Participation Agreement with Plattner Partnership for infrastructure improvements not to exceed amount of $500,000 Approved on Consent Agenda 26. Ordinance amending the FY2020/2021 Capital Improvement Projects Budget; contract with Fast General Contracting for construction of Grand Prairie Memorial Gardens Perimeter Wall Improvements in the amount of $325,500; Acceptance of Alternate Bid in the amount of $43,500 for demolition and replacement of perimeter wall, plus a 5% contingency of $18,450 for a total project cost of $387,450; Reject all bids from RFB #21100 Adopted ORD 11037-2021 27. Public hearing regarding the FY 2022 Transit Grant Application for "The Grand Connection" and approval of a Resolution authorizing the City Manager to submit Fiscal Year 2022 grant application with the Federal Transit Administration (FTA) for $570,712 for Capital Expenditures, $262,000 for Operating Expenditures and $32,950 from Transportation Development Credits (TDC), Department of Transportation (TXDOT) for $170,584. The City will provide a matching requirement of $385,099 with the balance of $20,000 from Dallas County. The total budget to operate the Grand Connection for Fiscal Year 2022 is $1,441,345 Transportation Director Walter Shumac presented this item, noting the Transit Division of the Transportation Services Department operates various types of programs for the citizens of Grand Prairie at no charge. City Council Meeting – August 03, 2021, Page 6 of 12  Council Member Jorja Clemson moved, seconded by Deputy Mayor Pro Tem Humphreys, to close the public hearing and approve this item. The motion carried unanimously. Adopted on Individual RES 5204-2021 28. A Resolution of the City of Grand Prairie, Texas, Amending Resolution No. 4838-2016 to Revise the City’s Policy Concerning Creek Erosion and other Drainage Problems Relating to Waterways Adopted RES 5205-2021 29. Resolution amending the Chapter 380 Economic Development Agreement with Grand Prairie Local Government Corporation for a cash grant of an additional $2,225,000 to be used for the purchase and maintenance of real property; identify the property located at 406 W. Main Street as a suitable site for the location, relocation, or expansion of a business within the City Adopted RES 5206-2021 30. Amendment/Change Order No. 2 to the Interlocal Agreement with Dallas County in the additional amount of $100,000 for Rock Island Road Bridge, MCIP 40812 at Bear Creek in the City of Grand Prairie Approved 31. Ordinance amending the Capital Improvement Projects; Amendment (Change order) No.3 to professional engineering and surveying services Contract with Kimley Horn and Associates for hydraulic analysis and design modifications of Rock Island Road Bridge at Bear Creek in the amount of $200,400 Adopted ORD 11038-2021 PLANNING AND ZONING ITEMS TO BE TABLED Mayor Pro Tem Del Bosque moved, seconded by Deputy Mayor Pro Tem Humphreys, to table item thirty-two. The motion carried unanimously. 32. SU120101C - Specific Use Permit Review - 3110 and 3114 E Main St (City Council District 5). Review of SUP-883A, a Specific Use Permit for Used Auto Sales, Auto Sales Wholesale, General Auto Repair, and Major Component Replacement, for compliance with SUP City Council Meeting – August 03, 2021, Page 7 of 12  conditions with a recommendation of revocation. Lots 444 and 445 of Burbank Gardens, City of Grand Prairie, Dallas County, Texas, zoned Commercial, within Central Business District No. 4, and addressed as 3110 and 3114 E Main St Tabled PLANNING AND ZONING FOR INDIVIDUAL CONSIDERATION 33. S210701 - Site Plan - The Redeemed Christian Church (City Council District 6). Site Plan for a church within Single-Family One (SF-1) zoning on 9.11 acres. Tract 17, W H Beeman Survey, Abstract 126, City of Grand Prairie, Dallas County, with an approximate address of 4229 Mathew Rd (On July 12, 2021, the Planning and Zoning Commission recommended approval with a vote of 9-0) Mayor Jensen and City Manager Tom Hart leave the meeting at 6:39 p.m. due to a conflict of interest with this agenda item. Chief City Planner Savannah Warehouse mentioned the applicant intends to construct a 21,000 sq. ft. church. Site plan approval is required for any religious use that is in a single-family residential zoning district where the use is expected to generate more than fifty vehicle trips within two hours. Ms. Ware presented the history, zoning requirements and landscape summary. Ms. Ware mentioned it meets all the requirements. Council Member Clemson asked if the applicant was present as she would like to know if the current worship facility is in Grand Prairie or moving from another location. Pastor Olugbenga Joseph Kuye was present and mentioned the worship center is located at 4437 Matthew Road, Grand Prairie, Texas. Council Member Johnson moved, seconded by Council Member Ezeonu to approve this item. The motion carried unanimously. Mayor Jensen and City Manager Tom Hart returned to the meeting at 6:43 p.m. Approved PUBLIC HEARING ZONING APPLICATIONS 34. SU030601A - Specific Use Permit Renewal - T Rojas Auto (City Council District 5). Review of SUP-730, a Specific Use Permit for a Used Car Sales Lot and Body Shop, for compliance with SUP conditions with a recommendation to review compliance in one-year. Lot 13, SB Witherspoon Addition, City of Grand Prairie, Dallas County, Texas, zoned Commercial, within Central Business District No. 3, and addressed as 113 SE 14th St (The Planning and Zoning Commission recommended approval as presented by staff by a vote of 9-0) Chief City Planner Savannah Ware noted this item is to review the auto-related business located at 113 SE 14th Street for compliance with Specific Use Permit conditions and all applicable ordinances, codes, and regulations. Mr. Ware presented the adjacent land uses, case/review history and compliance issues summary. City Council Meeting – August 03, 2021, Page 8 of 12  Ms. Ware mentioned since the applicant has made substantial improvements to the property and is now operating in compliance with SUP conditions and applicable requirements, staff recommends that no action be taken at this time and compliance with the Specific Use Permit be reviewed again in one year. Applicant Mr. Tony Shotwell was present but did not speak as Council did not have any questions on this item. Deputy Mayor Pro Tem Humphreys moved, seconded by Council Member Copeland to close public hearing, approve this item as recommended by the Planning and Zoning Commission and staff. The motion carried unanimously. Approved 35. SU210701/S210702 - Specific Use Permit - 143 SE 16th St. (City Council District 5). Specific Use Permit for a Major Auto Repair Shop on two tracts on 0.58 acres. John W Kirk Survey, Abstract No. 726, City of Grand Prairie, Dallas County, Texas, zoned Light Industrial (LI) District and addressed as 143 SE 16th Street Chief City Planner Savannah Ware mentioned the applicant intends to occupy and operate a major auto repair shop on 0.58 acres. The Unified Development Code (UDC) requires a Specific Use Permit for the proposed use. The purpose of the Specific Use Permit process is to identify those uses which might be appropriate within a zoning district, but due to either their location, functional or operational nature, could have a potentially negative impact upon surrounding properties; and provide for a procedure whereby such uses might be permitted by further restricting or conditioning them to eliminate such probable negative consequences. Ms. Ware presented the adjacent land uses, proposed use characteristics and function and recommendation. Deputy Mayor Pro Tem Humphreys noted this Specific Use Permit if approved should be reviewed for compliance in one year. Applicant Tony Shotwell informed Council there is still quite a bit of work to be done for this property to be leased and asked Council to consider the one-year review for compliance begin once the Certificate of Occupancy is issued. City Attorney Megan Mahan mentioned Blanca Barbosa is present and requests to record her support of this item. Deputy Mayor Pro Tem Humphreys asked if staff had any issues with the Applicant’s previously mentioned request. Ms. Ware said they did not. Deputy Mayor Pro Tem Humphreys moved, seconded by Council Member Ezeonu, to close public hearing, approve this item as recommended by the Planning and Zoning Commission and staff. The motion carried unanimously. Adopted ORD 11040-2021 City Council Meeting – August 03, 2021, Page 9 of 12  36. Z210701/CP210701 – Specific Use Permit - Auto Related Uses at 242 S. Bagdad (City Council District 5). Specific Use Permit for Inoperable Vehicle Holding Yard, Retail Auto Parts (Used), Auto Body Shop, Auto Paint Shop, Auto Body & Paint Shop, and Auto Dealer (Non- Franchise Used) Uses in an existing building on 3.07 acres. Lots 7-12 and part of Lots 5-6, Block E, Westover Place, City of Grand Prairie, Dallas County, Texas, zoned Light Industrial, within Central Business District No. 4, and addressed as 242 S Bagdad Rd (The Planning and Zoning Commission recommended approval with conditions by a vote of 9-0) Chief City Planner Savannah Ware noted the applicant is requesting a Specific Use Permit for Inoperable Vehicle Holding Yard, Retail Auto Parts (Used), Auto Body Shop, Auto Paint Shop, Auto Body & Paint Shop, and Auto Dealer (NonFranchise Used) Uses in an existing building on 3.07 acres. Ms. Ware presented the adjacent land uses, history, proposed use characteristics and function and recommendation. Ms. Ware mentioned the applicant is requesting additional time on this item. Applicant Tony Shotwell mentioned the new owners need additional time, a minimum of 90 days or as much as 120 days, to complete work on the existing building to comply with the city ordinance. Mr. Shotwell invites Deputy Mayor Pro Tem Humphreys to visit the location to view the progress. Council Member Copeland mentioned he is not opposed to allowing the additional time requested as the applicant is aware the importance of businesses complying with the city ordinance. Council Member Copeland stated that if the additional time is granted all the occupants must comply. Deputy Mayor Pro Tem Humphreys moved, seconded by Council Member Clemson, to close public hearing, approve this item as recommended by the Planning and Zoning Commission, grant the additional 120 days requested and staff conditions. The motion carried unanimously. Adopted ORD 11041-2021 Council Member Lopez left the meeting at 7:08 p.m. and returned at 7:10 p.m. 37. USP210701 – Unified Signage Plan – Texas Trust Credit Union (City Council District 2). Unified Signage Plan for a 30 ft. pole sign when pole signs are prohibited. Lot 1R2, Block 1, Kohl's Grand Prairie, City of Grand Prairie, Dallas County, Texas, zoned PD-21, within the IH- 20 Corridor Overlay District, and addressed as 3925 S Carrier Pkwy (The Planning and Zoning Commission recommended approval by a vote of 9-0) Chief City Planner Savannah Ware noted the applicant is requesting a variance to the sign requirements in the Unified Development Code (UDC). Variances to the sign ordinance for signage for new development requiring approval of a Site Plan. City Council approved a Site Plan for Texas Trust Credit Union on August 4, 2020 (Case Number SU200604/S200604). Ms. Ware presented the adjacent land uses, history, proposed use characteristics and function, variances, and recommendation. Ms. Ware mentioned pole signs are prohibited and noted staff recommends the following conditions: City Council Meeting – August 03, 2021, Page 10 of 12  1. The exterior of the sign shall be encased in brick or stone. 2. The applicant shall provide landscaping around the base of the sign as required for monument. Mayor Pro Tem Del Bosque mentioned Texas Trust began as Federal Credit Union. Mayor Jensen mentioned Texas Trust recently signed a 10-year naming rights lease at the entertainment venue in Grand Prairie. Council Member Copeland agrees with the previously mentioned comments about the city’s partnership with Texas Trust and noted he doesn’t mind the sign without encasing. Deputy Mayor Pro Tem Humphreys mentioned he is in full support of the sign as presented by staff. Council Member King inquired on the color of the pole cover, the size of the sign and if it is like the city marque. Council Member Johnson also inquired about the difference between the city marque and the Texas Trust sign. Ms. Ware mentioned the city marque is shorter. Council Member Johnson asked if the other signs in this area meet these requirements. Mayor Jensen mentioned that many of the signs in this area are non- confirming. Council Member Johnson said he is concerned with the proposed sign as it is too bulky and massive and would prefer the sign to blend in with other signs in the area. Applicant Alex Godina is present. Council Member Lopez asks Mr. Godina what lights up on the sign. Mr. Godina said the Texas Trust words is lit. Council Member King asks Mr. Godina if he agrees with staff recommendations. Mr. Godina asks Council to consider the sign without encasing it in stone. Mr. Mark J. Vergenz was present and requested to speak in support of this item if needed but did not. Council Member King moved, seconded by Council Member Copeland, to close public hearing, approve this item as requested by the applicant. The motion carried unanimously. Approved ITEMS FOR INDIVIDUAL CONSIDERATION 38. Resolution Appointing Steve Dye as City Manager; Authorize Mayor to execute contract Mayor Pro Tem Del Bosque moved, seconded by Deputy Mayor Pro Tem Humphreys, to approve this item. The motion carried unanimously. Mayor Jensen congratulated Mr. Dye and said he will do a great job. Mayor Jensen said City Manager Tom Hart has done a great job and thanks Mr. Hart for all he has done for the City of Grand Prairie. Mr. Hart thanked Council for their support and said Mr. Dye has a good heart and will take care of the staff, Council, and the residents. Mr. Dye thanked Mr. Hart, Mayor and Council for their support and pledged to lead this city to a better tomorrow than today and will maintain the great things Mr. Hart has done for the city. Mr. Dye said he appreciates the support of his family, City Council, and the citizens. Adopted RES 5208-2021 City Council Meeting – August 03, 2021, Page 11 of 12 CITIZEN COMMENTS Ms. Mozali Lopez, 2726 Kingswood Blvd., spoke about the affordable housing for criminals and noting that affordable housing for criminals is in high demand and should be considered important. ADJOURNMENT Mayor Jensen adjourned the meeting at 7:40 p.m. The foregoing minutes were approved at the August 17, 2021, City Council meeting. _______________________________ Gloria Colvin, Deputy City Secretary City Council Meeting – August 03, 2021, Page 12 of 12