City Council Meeting

CITY OF GRAND PRAIRIE City Hall 300 W. Main Street Grand Prairie, Texas Meeting Agenda City Council Meeting Tuesday, May 16, 2023 4:30 PM City Hall - Briefing Room The meeting will be held at City Hall, 300 W. Main St, Grand Prairie, Texas, and the Mayor or presiding member will be physically present. Council members may be participating remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. EpicCentral Convention Center Name Discussion 2. City Charitable Contributions 3. Synthetic Ice Rink 4. Check It Out: Library Services and Outreach Update AGENDA REVIEW EXECUTIVE SESSION The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” City Council also reserves the right to discuss any agenda item in closed session when authorized by the above referenced provisions. Any final action will be taken during open session. RECESS MEETING 6:30 PM Council Chambers RECONVENE MEETING Invocation led by Francisco Segoviano of Victory Outreach Grand Prairie. Pledge of Allegiance to the US Flag and Texas Flag led by Deputy Mayor Pro Tem Lopez. City Council Meeting – May 16, 2023 Page 1 of 6  5. Resolution Canvassing and Declaring the Results of the May 6, 2023, General Election and Calling a Runoff Election on June 10, 2023, for City Council Member At Large Place 7 6. Council Member District One and Council Member District Three Certificates of Election and Oaths of Office PRESENTATIONS 7. Proclamation for Foster Parents Appreciation Month – Brittany Harley 8. Girl Scout Gold Award Recognition for Jessica Silverberg CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 9. Minutes of the April 19, 2023, Joint City Council and Planning and Zoning Commission Special Meeting, and Minutes of the May 2, 2023, City Council Meeting 10. Annual contract for the mowing of TXDOT rights-of-way within the city limits of Grand Prairie, with Good Earth, Inc., in the estimated annual amount of $474,272.00. This agreement will be for one year with the option to renew for four additional one-year periods totaling $2,371,360 if all renewal options are exercised (Reviewed by the Public Safety, Health, & Environment Committee on 05/01/2023) 11. Change Order #1 for an increase in hourly rate for School Crossing Guard Program with All City Management Services, in the amount of $163,719.90 for the first year, and $163,719.90 annually thereafter for two additional years, totaling $491,159.70 (Reviewed by the Finance & Government Committee on 05/02/2023) 12. Annual Contract for city generated waste disposal with Green Planet, Inc. for an amount not to exceed $25,000 for one year with the option to renew for four (4) additional one-year periods totaling $125,000 if all extensions are exercised (Reviewed by Public Safety, Health & Environment Committee on 05/01/23) 13. Professional services contract with Mike Pietsch Consulting Services, for a three-phase engineering grading evaluation and improvement recommendations of the City of Grand Prairie’s Insurance Service Office (ISO) survey, not to exceed $65,000 (Public Safety, Health, and Environment committee on 05/01/2023) 14. Annual contract for public safety and fire department supplies/equipment from Casco Industries, Inc. through Buy Board, a cooperative agreement, contract #698-23. This price agreement has an estimated annual cost of $360,000 for one year with the option to renew for three additional one-year periods totaling $1,440,000 if all extensions are exercised (Public Safety, Health, and Environment Committee on 05/01/2023) 15. Professional services contract with Front Line Mobile Health, LLC for a one-year period estimated at an annual cost of $245,000 for firefighter’s annual medical physicals, City Council Meeting – May 16, 2023 Page 2 of 6  cardiovascular assessments, cancer screenings, and mental health assessments. This agreement has three one-year renewals for a price totaling $980,000 if all extensions are exercised (Reviewed by Public Safety, Health, and Environment on 05/01/2023) 16. Purchase of one truck chassis with a Traffic Management Attenuator from Gulf Highway Equipment, Hurst TX, using the HGAC cooperative contract HT 06-02 through Bruckner Mack for the purchase price of $199,762.90 (Reviewed by Public Safety, Health, and Environment Committee 05/01/2023) 17. Award bid for the completion of one residential reconstruction project as part of the HOME Reconstruction Program to P & P Construction Services, in the amount of $160,677 (Reviewed by the Finance and Government Committee on 05/02/2023) 18. Annual contract for recycling services for city facilities from Balcones up to $29,040.00 annually. The contract will be for one year with the option to renew for four and additional one- year periods totaling $145,200.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 05/02/2023) 19. Annual Contract with OTL, Inc. for preventive/recurring maintenance ($89,784), feature stock inventory replacement pricing ($28,925), and expandable programming ($90,000) for the water fountain/show feature at Epic Central. This contract will be for one year for an amount not to exceed $208,709 (Reviewed by the Finance & Government Committee on 05/02/2023) 20. Water Tower Site Lease with T-Mobile West LLC for Installation of Antennas and Equipment for Cellular Communications at 6720 TX 360, Mansfield, Texas for a five year term with the right to renew for four additional five-year periods, and a rent of $30,000 per year with 15% increase every 5 years for a total estimated income of $1,011,357 (Reviewed by the Public Safety, Health, and Environment Committee on 05/01/2023) 21. Contract amendment with Halff Associates, Inc. for additional engineering services related to the Grand Prairie Landfill - West Fork Trinity River Erosion Protection Improvements project to ensure compliance with the Texas Parks and Wildlife Department in the amount of $30,200.00 (Reviewed by the Finance and Government Committee on 05/02/2023) 22. Professional Engineering Services Contract with Gresham Smith for the TRA Basin 5.0J Sanitary Sewer Evaluation Survey in the amount of $1,176,100.00 (Reviewed by the Finance and Government Committee on 05/02/2023) 23. Authorize and approve a 20-year license to ASD-CEI January Lane MM, LLC to allow a proposed retaining wall to encroach on a 25-foot public drainage easement and crossing a public storm sewer near the address of 2450 January Lane, Grand Prairie, for a total of $600.00 in revenue to the City 24. Construction contract with Iron T Construction, Inc. for Grand Prairie Landfill - West Fork Trinity River Erosion Protection Improvements in the total amount of $625,450.00 for Base Bid; material testing with Alliance Geotechnical Group in the amount of $14,439.30; in-house engineering in the amount of $31,273.00; and 5% construction contract contingency in the amount of $31,273.00 for a total project cost of $702,435.30 (Reviewed by the Finance and Government Committee on 05/02/2023) City Council Meeting – May 16, 2023 Page 3 of 6  25. Professional services contract for engineering and construction services with Halff Associates, Inc. for the Great Southwest Parkway Extension from Ave K to Fountain Parkway in the amount of $530,175.00 (Reviewed by the Finance & Government Committee on 05/02/2023) 26. Annual Contract for physical security technology services from Siemens Industry, Inc. at an estimated annual cost of $400,000.00 through a Master Interlocal Agreement with Sourcewell. This contract will be for one year with the option to renew for one additional one-year period totaling $800,000.00 if all extensions are exercised (Reviewed by the Finance & Government Committee on 05/02/2023) 27. Purchase of two (2) Dell Technologies PowerScale A300 - 240TB data storage units from Unique Digital Technology, LLC, in the amount of $499,914.78 through a national cooperative agreement with the Department of Information Resources (DIR) (Reviewed by the Finance & Government Committee on 05/02/2023) 28. Annual Maintenance Contract for Enterprise Permitting and Licensing Software from Tyler Technologies, Inc. at an estimated annual cost of $200,000 with an option to renew for four additional one-year periods totaling $1,000,000 if all extensions are exercised (Reviewed by the Finance & Government Committee on 05/02/2023) 29. Grand Prairie Local Government Corporation Director Removal/Appointment 30. Resolution for Lear Corporation Enterprise Zone Project Nomination (Reviewed by the City Council Development Committee on 05/16/2023) 31. Resolution Supporting the City of Grand Prairie’s Application for the TxDOT Transportation Alternatives (TA) Set-Aside Program for funds to construct sidewalks & shared use path as part of the Pioneer Parkway Urban Design Plan implementation (Reviewed by the City Council Development Committee on 05/16/2023) 32. Ordinance of the City of Grand Prairie, Texas, Amending Ordinance 11312-2022 to Define the Number of Authorized Positions Within the Fire Department, Repealing all Ordinances in Conflict, and Providing an Effective Date 33. Ordinance amending the FY2022/2023 Budget of the Capital Lending, Capital Reserve, Cricket, and Economic Development CIP Funds (Reviewed by the Finance & Government Committee on 05/02/2023) ITEMS FOR INDIVIDUAL CONSIDERATION 34. Action Items Resulting from Staff Presentations: EpicCentral Convention Center Name Synthetic Ice Rink 35. Public Hearing on Ordinance approving the Program Year 2023 Community Development Block Grant (CDBG) and HOME Budgets (Reviewed by the Finance and Government Committee on 05/02/2023) City Council Meeting – May 16, 2023 Page 4 of 6 PLANNING AND ZONING FOR INDIVIDUAL CONSIDERATION 36. STP-22-08-0041 - Site Plan - AMA Masonry at 414 Jesse Street (City Council District 1). Site Plan for an indoor contractor shop on 0.20 acres. Lot 7, Block A, Bell Crest Addition, City of Grand Prairie, Tarrant County, Texas zoned Commercial (C) and addressed as 414 Jesse Street (On April 24, 2023, the Planning and Zoning Commission recommended approval by a vote of 6-0) 37. STP-23-02-0002 - Site Plan - Commissary at 130 Lakeview Dr (City Council District 3). Site Plan for a 2,300 sq. ft. commissary on 0.219 acres. A portion of Lot 2, Block H, Grand Prairie Prize Acres Addition, City of Grand Prairie, Dallas County, Texas zoned PD-349A and addressed as 130 Lakeview Drive (On April 24, 2023, the Planning and Zoning Commission recommended approval by a vote of 6-0) 38. STP-23-02-0005 - Site Plan - BigShots Golf Entertainment (City Council District 2). Site Plan for an Amusement Services (Indoor) and Amusement Services (Outdoor) facility on 11.19 acres. A portion of Tract 2.2, William Reed Survey, Abstract No. 1193, City of Grand Prairie, Dallas County, Texas, zoned PD-436, within the SH 161 Corridor Overlay District, and addressed as 1015 Ikea Place (On April 24, 2023, the Planning and Zoning Commission recommended approval with a condition by a vote of 6-0) PUBLIC HEARING ZONING APPLICATIONS 39. SUP-23-04-0012 - Specific Use Permit - Outside Storage for Freight Crafters (City Council District 1). Specific Use Permit for Outside Storage within 300 ft. of a single family zoning district. Lot 1R, Block 6, GSW Parkway and Avenue K Addition, City of Grand Prairie, Tarrant County, Texas, zoned LI, and addressed as 2001 Avenue K East (On May 8, 2023, the Planning and Zoning Commission recommended approval with conditions by a vote of 9-0) CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. The views expressed during Citizen Comments are the views of the speaker, and not the City of Grand Prairie or City Council. Council Members are not able to respond to Citizen Comments under state law. ADJOURNMENT For those who wish to submit a presentation to the City Council for consideration, please submit those to GPCitySecretary@gptx.org no later than 3:00 p.m. on the day of the meeting, or you may bring paper copies of your presentation and submit along with your completed speaker card to the clerk's desk at the time of your arrival. City Council Meeting – May 16, 2023 Page 5 of 6 Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the City Council meeting agenda was prepared and posted May 12, 2023. _______________________________ Mona Lisa Galicia, City Secretary The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. City Council Meeting – May 16, 2023 Page 6 of 6