Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM TUESDAY, FEBRUARY 02, 2021 AT 2:30 PM AGENDA The meeting will be held at City Hall Council Briefing Room 300 W. Main St, Grand Prairie, Texas. CALL TO ORDER STAFF PRESENTATIONS 1. General Obligation Bond Election Presentation – Presented by Deputy City Manager Cheryl DeLeon 2. Internal Audit FY21 1st Quarter Report 3. FYE 2020 – Parks Enterprise Financial Reports 4. Monthly Insurance Fund Review CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 5. Minutes of the December 15, 2020 Finance & Government Committee Meeting 6. Minutes of the January 5, 2021 Finance & Government Committee Meeting 7. Purchase of one (1) rescue hazmat truck from Siddons-Martin of Denton, using the Buy Board price agreement at a total cost of $1,199,742.11 after discounts from chassis prepayment discount, 100% prepayment discount, contract discount totaling $44,911.00 8. Agreement with GPUC for Texas Emergency Rental Assistance Program Grant Funding in the Amount of $363,210.74 for rental assistance to eligible applicants in Grand Prairie 9. Price Agreement for 150 12-gauge less lethal shotguns from Kiesler Police Supply, in the amount of $60,162.00 10. Resolution authorizing the City Manager to apply for a STEP Commercial Vehicle Enforcement grant from the TxDOT, Texas Department of Transportation, to conduct commercial motor vehicle enforcement in the amount of $58,717.19 11. Resolution for the City Manager to submit an application for FY 2021 Emergency Management Performance Grant (EMPG) and accept grant award from the Texas Department of Public Safety/Texas Division of Emergency Management, in an anticipated amount of $50,000 Finance and Government Committee – February 02, 2021 Page 1 of 3  12. Resolution authorizing the City Manager to accept a Selective Traffic Enforcement (STEP) grant from the Texas Department of Transportation (TxDOT) for the enforcement of safety belt, child safety seat, speed, intersection traffic control, distracted driving and DWI laws in the amount of $309,849.57 13. Price Agreement for Audio, Visual, and Lighting (AVL) services from Mike Milligan (up to $50,000.00 annually). This agreement will be for one year with the option to renew for nine (9) additional one year periods totaling $500,000.00 if all extensions are exercised. Award a secondary to Tye Cunningham (up to $50,000.00 annually) to be used only if the primary is unable to fulfill the needs of the department. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms ITEMS FOR INDIVIDUAL CONSIDERATION 14. Change Order/Amendment No. 6 with Hill & Wilkinson General Contractors for City Hall Municipal Campus Phase Two construction work in the amount of $95,129.45 for masonic stone installation, added paint work, millwork relocation, mailroom relocation, glazing treatment, electrical upgrades required by code, punch list work resolution, security room enhancements and project closeout scope of work required to finalize phase 2 work 15. Ordinance Calling a Bond Election on May 1, 2021 in the amount of $75,000,000 for the Purpose of Providing Funds for Economic Development 16. Resolution to Adopt 2021 Financial Management Policies CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” City Manager Contract (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972 237 8018 or email Jennifer Stubbs (jstubbs@gptx.org) at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification Finance and Government Committee – February 02, 2021 Page 2 of 3 In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted January 29, 2021. Jennifer Stubbs, Deputy City Secretary Finance and Government Committee – February 02, 2021 Page 3 of 3