Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE CITY HALL COUNCIL CHAMBERS TUESDAY, MARCH 02, 2021 AT 2:30 PM AGENDA The meeting will be held at City Hall Council Chambers, 300 W. Main St, Grand Prairie, Texas. Some or all of the council members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Monthly Insurance Fund Review EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters”- City Manager's Contract (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 2. Minutes of the February 2, 2021 Finance & Government Committee Meeting 3. Change Order #1 with Dana Safety in the amount of $200,000 for the remainder of the current term, bringing the total cumulative value of the current term to $500,000; and adding $200,000 to next year’s annual renewal option, totaling $500,000 for that term; authorize City Manager to execute this renewal 4. Price Agreement for software support for ManageEngine ServiceDesk Plus and Remote access from SHI Government Solutions through a national inter-local agreement with BuyBoard at an estimated annual cost of $50,539.13. This agreement will be for one year with the option to renew for two additional one-year periods totaling $151,617.39 if all extensions are exercised. Authorize the City Manager to execute the renewal options so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms 5. Price Agreement for temporary staffing from Internal Data Resources (IDR) ($204,360.00 annually) through a Master Interlocal agreement with the Department of Information Resources Finance and Government Committee – March 02, 2021 Page 1 of 3  (DIR). The Agreement will be for one year with the option to renew for two one year periods totaling $613,080.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options with the aggregate price fluctuations of the lesser of up to $50,000.00 or 25% of the original price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during renewal terms 6. Price Agreement for water pipe repair clamps from Ferguson Waterworks (up to $125,000.00 annually). This agreement will be for one year with the option to renew for four (4) additional one-year periods totaling $625,000.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 7. Ordinance amending the FY 20/21 Capital Improvement Project Budget; Contract with Kimley-Horn and Associates in the amount of $76,322 for the design of Closed-Circuit TV (CCTV) and Dynamic Message Signs (DMS) on IH 30 frontage roads from MacArthur Blvd to SH 161 8. Resolution amending resolution 5109-2020 in support of a Justice Assistance Grant (JAG) application to the United States Department of Justice (DOJ), Bureau of Justice Assistance for $36,300 in total funding with an agreement for $10,890 to be allocated to funding Dallas County projects and $1,778.70 to be allocated to the City of Dallas for fiscal administration fees and expenditures leaving a net amount of $23,631.30 to the City of Grand Prairie 9. A Resolution ratifying support of a Justice Assistance Grant (JAG) application to the Office of the Governor, Public Safety Office, Criminal Justice Division for $86,000 in total funding for the purpose of funding a Crisis Support Specialist position’s annual salary and fringe benefits ITEMS FOR INDIVIDUAL CONSIDERATION 10. Review of DRAFT Comprehensive Annual Financial Report and associated audit services for Fiscal Year ending September 30, 2020 11. Construction contract with Felix Construction Company in the amount of $7,864,279 for Robinson Road Pump Station; 5% construction contingency in the amount of $393,214; Materials testing with Team Consultants in the amount of $15,076; in-house labor distribution in the amount of $40,000 for a total of $8,312,569 12. Ordinance amending the FY 2020/2021 Capital Improvements Projects Budget; contract with Trane in the amount of $122,351.00 plus a 10% contingency of $12,235.10 for the complete replacement of a HVAC 50 ton RTU and supplemental system for the fitness area at the Summit through an existing City Price Agreement; contract with Trane in the amount of $93,477.00 plus a 10% contingency of $9,347.70 for the complete replacement of a HVAC 50 ton RTU for the gym area at the Summit through an existing City Price Agreement; purchase of building management system controls from Enviromatic Systems in the amount of $8,885.00 through an existing City Price Agreement 13. Ordinance amending the FY 2020/2021 Capital Improvements Projects Budget; Professional Consultant Contract with Pacheco Koch Consulting Engineering, Inc. for the Main Street Roadway Improvements in the amount of $3,110,003 Finance and Government Committee – March 02, 2021 Page 2 of 3 CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972 237 8018 or email Jennifer Stubbs (jstubbs@gptx.org) at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted February 26, 2021. Jennifer Stubbs, Deputy City Secretary Finance and Government Committee – March 02, 2021 Page 3 of 3