Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, OCTOBER 05, 2021 AT 2:30 PM AGENDA - REVISED The meeting will be held at City Hall, Council Briefing Room, 300 W. Main Street, Grand Prairie, Texas. Some or all of the council members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Hotel Occupancy Tax, HTMT Reporting update 2. Investment Presentation CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 3. Minutes from the Finance and Government Committee Meeting September 7, 2021 4. Ordinance amending the FY 2021/2022 Capital Lending Reserve Fund; to remodel the Main Library Archive Room using an established price agreement with Home Depot ($54,072.72) 5. Purchase of lighting system for Friendship Park from Musco Lighting at a cost of $94,211 through a cooperative agreement with BuyBoard 6. A resolution of the City of Grand Prairie, hereinafter “Applicant,” designating certain officials as being responsible for, acting for, and on behalf of the Applicant in dealing with the Texas Parks & Wildlife Department, hereinafter referred to as the “Department,” for the purpose of participating in the Local Park Grant Program, hereinafter referred to as the “Program,”; certifying that the Applicant is eligible to receive program assistance; and dedicating the proposed site for permanent public park and recreational uses (known as Tyre Park Improvements). 7. Ordinance amending the FY2021/2022 Capital Improvement Projects Budget; Professional engineering services contract with Plummer Associates, Inc. in the maximum amount of $58,800 for the 2021 Annual Study for Outfall Rehabilitation 8. An ordinance amending the FY2021/2022 Capital Improvement Budget; contract with Parkhill/Shrickel Rollins, Inc. in the amount of $67,500 and approve a 5% contingency of $3,375, for a total cost of $70,875 for architectural services for Tyre Park Development Plan Finance and Government Committee – October 05, 2021 Page 1 of 3  9. Ordinance Amending the FY2021/2022 Capital Improvement Projects Budget; Amendment No. 1 with Halff Associates, Inc. for additional engineering and survey service for Palace Pkwy and IH30 in the amount of $19,500 ITEMS FOR INDIVIDUAL CONSIDERATION 10. 2022 Finance and Government Committee Meeting Dates 11. Professional Services Contract with Teague, Nall & Perkins, Inc. in the amount of $381,040.21 to provide engineering of intersection improvements at Avenue K and SH 360, Belt Line Road and Marshall Drive, and Belt Line Road and Skyline Road (South) 12. Change Order/Amendment No. 2 with Hill & Wilkinson General Contractors in the amount of $111,953.02 for added scope of work requested by the City of Grand Prairie for emergency generator coordination and new waterproofing installation required as it relates to Phase 3 Construction of the City Hall Municipal Campus 13. Agreement with Dallas Area Agency on Aging for a total budget of $257,847 (less Program Reimbursements of $183,348) for Congregate Meals, Home Delivered Meals and Transportation Program 14. Purchase an irrigation controller system for Prairie Lakes from Longhorn, Inc in the amount of $162,285.31, through a national cooperative agreement with BuyBoard and include a 5% contingency in the amount of $8,115 for a total of $170,400.31 15. Contract with The Home Depot in the amount of $138,916.57 for painting interior of the Ruthe Jackson Center through a cooperative agreement with BuyBoard; contract with Shaw Integrated Solutions in the amount of $148,690.73 for facility improvements and carpet for Ruthe Jackson Center through a cooperative agreement with BuyBoard and include a 4% contingency in the amount of $10,000 for a total of $297,607.30. 16. Resolution authorizing the filing of an application for financial assistance from the state infrastructure bank of $13 million; authorizing the City Manager to act on behalf of the City of Grand Prairie in all matters relating to the application EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Finance and Government Committee – October 05, 2021 Page 2 of 3 ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972 237 8035 or email Gloria Colvin (gcolvin@gptx.org) at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted October 1, 2021. Gloria Colvin, Deputy City Secretary Finance and Government Committee – October 05, 2021 Page 3 of 3