Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, NOVEMBER 02, 2021 AT 2:30 PM AGENDA The meeting will be held at City Hall, Council Briefing Room, 300 W. Main St., Grand Prairie, Texas. Some or all of the council members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Insurance Fund Quarterly Review 2. Quarterly Investment Report & Investment Policy Review 3. Internal Audit FY2021 4th Quarter Report & FY2022 Internal Audit Work Plan CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 4. Minutes from the Finance and Government Committee Meeting October 5, 2021 5. Change order #5 with Pacheco Koch Consulting Engineers, Inc. in the amount of $25,000 to perform continued construction administration due to unforeseen requirement by Union Pacific for a custom pedestrian trail canopy structure under the existing railroad bridge at the Great Southwest Nature Park 6. Ordinance amending the FY2021/2022 Capital Improvement Projects Budget; Amend the Interlocal Agreement with the City of Fort Worth for joint engineering design and cost estimation services of the “NorthWest” Trail Connection to CentrePort Station in the amount of $59,412 for additional engineering services 7. Ordinance amending the FY2021/2022 Capital Improvement Projects Budget; Purchase and installation of pool filter and related components for the Kirby Creek Natatorium from Sunbelt Pools in the amount of $93,860 through a BuyBoard contract and include a 5% contingency in the amount of $4,693 for a total of $98,553 8. An Ordinance of the City of Grand Prairie, Texas, authorizing the execution of an MOU with the Alliance For Children providing $100,000 in America Rescue Plan Act funds for expanding the Arlington center servicing victims of criminal child abuse in Grand Prairie. Finance and Government Committee – November 02, 2021 Page 1 of 3 ITEMS FOR INDIVIDUAL CONSIDERATION 9. Resolution authorizing the Chief Investment Officer to invest in a no-load money market mutual fund with Wells Fargo 10. Resolution authorizing the City to participate in the Texas CLASS investment program 11. Resolution approving the City's Investment Policy 12. Contract with Magee Architects, L.P. in the amount of $212,760 and approve a 5% contingency of $10,638 for a total cost of $223,398 for architectural services for the Lynn Creek Park Event Pavilion 13. Professional services contract with The Broussard Group, dba TBG Partners (TBG) in the amount of $176,000 and approve a 5% contingency of $8,800, total cost of $184,800 for Phase I Construction Documentation and Construction Administration services for Mi Familia Park 14. Ordinance amending the FY2021/2022 Capital Improvement Projects Budget; Construction contract with A&B Construction, LLC for High School Drive Slope Failure in the total amount of $626,947.00 for Base Bid; material testing with Alliance Geotechnical Group in the amount of $34,760.80; in-house engineering in the amount of $31,347.35; and 5% construction contract contingency in the amount of $31,347.35 for a total project cost of $724,402.50 15. Ordinance Amending the FY 2021/2022 Capital Improvement Projects Budget; Construction contract with Excel 4, Inc. in the amount of $1,008,700.00 for Skyway Drive and Small Street Sewer Improvements; 5% construction contingency in the amount of $50,435.00; Materials testing with Team Consultants in the amount of $21,717.00; in-house labor distribution in the amount of $50,435.00 for a total of $1,131,287 16. Ordinance amending the FY2021/2022 Capital Improvement Projects Budget; Contract with Cole Construction in the amount of $544,934.50; and approve a 10% contingency of $54,493.45, total cost of $599,428 for repairs to the Waggoner Park Pedestrian Bridge of Arbor Creek 17. Ordinance amending the FY2021/2022 Capital Improvement Projects Budget; Change Order/Amendment No. 1 for Guaranteed Maximum Price contract with Hill & Wilkinson for construction of the Phase II PlayGrand Adventures Tranquil Adventures Project, in the amount not to exceed $494,000 and approve a 5% construction contingency in the amount of $26,000 for a total of $520,000 Finance and Government Committee – November 02, 2021 Page 2 of 3 EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972 237 8035 or email GP City Secretary (GpCitySecretary@gptx.org) at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted October 29, 2021. Gloria Colvin, Deputy City Secretary Finance and Government Committee – November 02, 2021 Page 3 of 3