Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM, 300 W. MAIN STREET TUESDAY, DECEMBER 14, 2021 AT 2:30 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and the Chairman or presiding member will be physically present. Members may be participating remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Public Improvement District (PID) Presentation 2. Preliminary FYE 2021 Parks Enterprise Financial Reports 3. 2021-2022 Plan of Finance CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 4. Minutes from the Finance and Government Committee Meeting November 2, 2021 5. Administrative Service Agreement between the City of Grand Prairie and the Grand Prairie Local Government Corporation 6. Change Order/Amendment No. 3 with AUI Partners, LLC in the amount of $80,488.70 for change orders regarding the Fire Station 3 construction project at 1260 West Marshall Drive 7. Construction Manager at Risk (CMAR) Contract with AUI Partners, LLC for pre-construction management services for Phase I Mi Familia in the amount of $3,000 and approve a Construction Service Fee of 2.25% to be applied at a later time to the actual approved construction costs for the Phase I work 8. Resolution authorizing the City Manager to accept a Texas Department of Transportation Airport Rescue Plan Act Grant Agreement in the amount of $59,000 ITEMS FOR INDIVIDUAL CONSIDERATION 9. Change Order #3 with Employer Direct Healthcare (Surgery Plus) in the amount of $125,000, for an overall annual amount for 2021 not to exceed $500,000, and Price Agreement Renewal #5 for an overall annual amount not to exceed $520,000 for both procedure costs and an increased administration fee of $4.00 PEPM beginning January 1, 2022 Finance and Government Committee – December 14, 2021 Page 1 of 3  10. Ordinance amending the FY 2021-22 Pooled Investment Fund Budget: Purchase and installation of mobile backup generators and docking stations from Holt CAT through a national cooperative agreement with Sourcewell (formerly NJPA) in the amount of $1,655,910.38 with a 10% contingency of $165,591.00. 11. Authorize the city manager to amend the BrandEra and Madden Media contracts for advertising from $325,000 each to BrandEra $525,000 and Madden $425,000 by dividing the unused $300,000 on the not renewed contract with Rhyme and Reason 12. Change Order/Amendment No. 3 with Hill & Wilkinson General Contractors in the amount of $196,858.84 for change orders regarding Phase 3 Construction of the City Hall Municipal Campus 13. Amendment/Change Order No. 1 to Professional Engineering Services contract with Innovative Transportation Solutions, Inc. for preparation and processing of local project advance funding agreements (LPAFA) with all appropriate transportation partners in the amount of $54,000 annually during the four remaining renewal terms, for an overall increase of $216,000.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations of up to $50,000 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 14. Resolution granting 380 Incentive Agreement with CB Jeni Homes, LLC; granting an 80% rebate on the city’s 1% general city use tax revenue 15. Discussion and consideration of all matters incident and related to approving and authorizing publication of notice of intention to issue up to $26 million in certificates of obligation, including the adoption of a resolution pertaining thereto 16. Discussion and consideration of all matters incident and related to the issuance and sale of $62.5 million of “City of Grand Prairie, Texas, Sales Tax Revenue Refunding Bonds, Taxable Series 2022,” including the adoption of an ordinance authorizing the issuance of such bonds, establishing parameters for the sale and issuance of such bonds and delegating certain matters to an authorized official of the City. EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Finance and Government Committee – December 14, 2021 Page 2 of 3 ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972 237 8035 or email GpCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted December 10, 2021. Gloria Colvin, Deputy City Secretary Finance and Government Committee – December 14, 2021 Page 3 of 3