Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE CITY HALL - COUNCIL CHAMBERS TUESDAY, SEPTEMBER 06, 2022 AT 2:00 PM AGENDA The meeting will be held at City Hall Council Chambers, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or the presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Public Hearing & Presentation on Public Improvement District (PID) Budgets 2. Epic Central Construction Update CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 3. Minutes of the July 27, 2022, Finance and Government Committee Budget Meeting 4. Minutes of the August 2, 2022, Finance and Government Committee 5. Ordinance amending the FY2021/2022 Capital Improvement Projects Budget; Change Order No. 2 with Fast General Contracting at the Grand Prairie Memorial Gardens for wrought iron fence replacement, substitution of hydroseed in lieu of sod and to ratify the payment for irrigation pipe relocation and sprinkler head installation in the total amount of $28,120, for a total project cost of $465,504 6. Professional services contract with BSA Design Group, Inc. (BSA) in the amount of $43,500 and approve a 5% contingency of $2,175, for a total cost of $45,675 for architectural services for the Grand Prairie Memorial Gardens Administration Building Lobby Improvements 7. Amendment/Change Order No. 2 to the construction contract with Felix Construction Company in the amount of $44,881.59 for the demolition of the old Fire Station No. 3 and a time extension due to switchboard delivery days for Robinson Road Pump Station for a total contract cost of $7,953,274.48 8. Ordinance amending the FY 2021/2022 Capital Improvements Projects Budget; Professional Consultant Contract with Pacheco Koch Consulting Engineering, Inc. for the Main Street Roadway Improvements in the amount of $49,000 for a total project cost of $3,159,003.00 Finance and Government Committee – September 06, 2022 Page 1 of 4  9. Change Order #1 in the amount of $10,000.00 for the Fish Creek Stabilization project to verify existing conditions within the project area, accommodate changes with the design, and deliver 100% of documents to the City to the agreement with Teague, Nall, and Perkins, Inc for a total project cost of $100,445.00 10. Professional Engineering Contract with Halff Associates, Inc. for Henry Branch Slope Repair in the amount of $61,325.00 11. Resolution for the City of Grand Prairie to enter into an Interlocal Agreement (ILA) with the North Central Texas Council of Governments (NCTCOG); and authorize the City Manager to accept the ILA to proceed with the Solid Waste Implementation Grant project of $48,560 from the NCTCOG ITEMS FOR INDIVIDUAL CONSIDERATION 12. 2023 Finance and Government Committee Meeting Dates 13. Water and Wastewater Rate Increase Consideration 14. Annual contract for HOOPLA Streaming Media Service for Library Customers, with Midwest Tape in an amount not to exceed $100,000.00 annually to equal a total contract value of $500,000.00, if all four one-year extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $25,000 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 15. Professional engineering services contract with Halff Associates in the maximum amount of $116,000 for Stormwater Modeling Annual Update 16. Annual contract for grass sod from King Ranch Turf Grass (up to $28,660.00 annually). This agreement will be for one year with the option to renew for four additional one-year periods totaling $143,300.00 if all extensions are exercised. An annual contract for grass seed from Justin Seed (up to $18,270.00 annually). This agreement will be for one year with the option to renew for four additional one-year periods totaling $91,350.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $35,825 for King Ranch and $22,837.50 for Justin Seed so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 17. Annual Contract for product or service from Professional Coating Technologies ($30,000.00) through a Master Interlocal Agreement with the City of Arlington. This contract will be for one year with the option to renew for four additional one-year periods totaling $150,000 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $37,500.00 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Finance and Government Committee – September 06, 2022 Page 2 of 4  18. Annual Agreement for easement and alley clearing from Bronco Land Clearing (up to $114,725.00 annually). This agreement will be for one year with the option to renew for one additional one-year period totaling $229,450.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $50,000 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 19. Ratify expenditures estimating $428,519 with North Texas Contracting for an emergency purchase for the repair of a 12” water line at the northwest corner of Johnson Creek and Carrier 20. Ratification of the application for the FY23 Office of the Governor’s (OOG) Homeland Security Grants Division’s (HSGD) Statewide Emergency Radio Infrastructure (SERI) grant; and authorize the City Manager to accept grant funding provided by the HSGD through the North Central Texas Council of Governments (NCTCOG) for the amount of up to $1,000,000 21. Resolution for the City of Grand Prairie to enter into an Interlocal Agreement (ILA) with the North Central Texas Council of Governments (NCTCOG); and authorize the City Manager to accept the ILA to proceed with the Statewide Emergency Radio Infrastructure (SERI) grant project of up to $1,000,000 from the NCTCOG EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Finance and Government Committee – September 06, 2022 Page 3 of 4 Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted September 2, 2022. Gloria Colvin, Deputy City Secretary Finance and Government Committee – September 06, 2022 Page 4 of 4