Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM MONDAY, OCTOBER 03, 2022 AT 1:00 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or the presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Bond Program Presentation 2. Update to the City’s Financial Management Policy CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 3. Minutes of the September 06, 2022, Finance and Government Committee Meeting 4. Annual Contract for Armored Car Services from Loomis Armored US, LLC (up to $95,000 annually). This contract will be for five years with the option to renew annually, initial five- year commitment will be $475,000.00. Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $23,750.00 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 5. Contract with Crowdriff, a visual influence platform, in the amount of $12,000/year to allow city access to photos people upload to social media featuring Grand Prairie. This contract is renewable annually. Authorize the City Manager to execute annual renewals with aggregate price fluctuations of up to $50,000 of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms. 6. Annual Contract for Pre-Employment Emotional Intelligence Assessments Services from Zerorisk HR, LLC ($18,130 annually). The contract will be for one-year with the option to renew for up to nine additional one-year periods totaling an estimated $181,300 if all extensions are exercised. The City Manager may authorize renewal options with aggregate price fluctuations up to $4,532.50 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms Finance and Government Committee – October 03, 2022 Page 1 of 4  7. Annual contract for temporary employment services from Results Staffing, Inc. at an estimated annual amount of ($55,000). The agreement is for an initial one year with the option to renew for three additional one-year periods totaling $220,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $50,000 of the original maximum price so long as sufficient funding is appropriated by the city council to satisfy the cities obligation during the renewal term 8. Annual Agreement for rebar and concrete supplies from FABco, LLC. (up to $61,788.80 annually). This agreement will be for one year with the option to renew for 4 additional one-year periods totaling $308,944.00 if all extensions were exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to ($15,447) so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 9. Annual Contract for masonry mailbox repairs from Tillema & Sons (up to $50,000.00 annually). This contract will be for one year with the option to renew for four additional one- year periods totaling $250,000.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options with aggregate price fluctuations up to $12,500 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 10. Change Order in the amount of $40,000 to add additional appraisal and court testimony services with Pyles & Whatley Corporation for City projects. Current contract limit is $40,000 per year with option to renew for up to four additional one-year periods, not to exceed $200,000. Requesting increase to $80,000 per year with option to renew for four additional one-years periods with a maximum of $400,000 cumulatively 11. Ordinance amending the FY2023 Community Policing Fund for the Grand Prairie Equine Center and Mounted Patrol Facility and awarding a Professional Design Services Contract to Populous Architects in the amount of $79,800 for programming, planning, concept design and schematic design services for the Grand Prairie Equine Center and Mounted Patrol Facility. In addition, staff is recommending a design contingency in the amount of $4,200 and a reimbursable expenses allowance of $2,500 resulting in a total funding request of $86,500 ITEMS FOR INDIVIDUAL CONSIDERATION 12. Five-year contract with the Standard Insurance Company for Basic Life Insurance and Long- Term Disability Insurance with a three year guarantee and rate cap for years four and five and Supplemental Employee, Dependent Life Insurance, and Accidental Death & Dismemberment Insurance with a five year rate guarantee. 13. Annual Contract for installation, disassemble, and monthly maintenance of Christmas decorations including a City-provided 34’ Everest Tower LED Tree and associated lights and decorations from DFW Holiday Kings (up to $142,698.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $713,490.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options with Finance and Government Committee – October 03, 2022 Page 2 of 4  aggregate price fluctuations of up to $35,764.50 so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms 14. Ordinance appropriating $215,000 in funding in the Capital Improvement Projects Budget; authorizing the City Manager to enter into an interlocal agreement with Dallas County for aerial spraying for mosquitoes for a one-year term; and providing for the ability to reimburse the expenditure with future debt 15. Ordinance amending the FY2022/2023 Capital Improvement Budget; Contract with Fast General Contracting LLC of North Richland Hills, Texas, for construction of the EPIC Central Maintenance Building located at 2950 Fall Drive, in the amount of $1,066,000, plus a contingency amount of $53,300 for a total of $1,119,300 16. Construction contract with Florida Traffic Control Devices to furnish all labor, materials, and equipment required to construct three overhead Changeable Message Signs (CMS) on Belt Line Road, Lone Star Parkway, and Lake Ridge Parkway in the amount of $568,067.72 17. Ordinance amending the FY2023 unobligated Street Capital Projects Fund to allocate $160,000 to the FY2023 Traffic Signal Improvement Project for unexpected failure of traffic light detection equipment and approving the purchase of equipment from Consolidated Traffic Controls for $159,570.00 plus applicable shipping costs 18. Purchase of Caterpillar Model-C15 PGAM Generator from Holt Cat Ltd., through a national inter-local agreement with Sourcewell, for use at Dorchester Levee Pump Station as auxiliary power in the total amount of $793,674.83 19. Purchase of four (4) Caterpillar Generators from Holt Cat Ltd., through cooperative agreement with Sourcewell, for use at various Water sites as auxiliary power in the total amount of $198,080.16 20. Ordinance amending the FY2023 unobligated Water and Wastewater Funds to allocate to the Parker Road Project Awarding Construction Contract to SYB Construction Co Inc for Parker Road Water & Wastewater Replacement Improvements. Budget allowance of $447,350.50 for the Parker Road Project includes a $396,410.50 construction contract, a contract contingency of 5% equaling $19,820, materials testing with Kleinfelder in the amount of $11,299 and in- house labor distribution in the amount of $19,821 21. Purchase of 401 Wilmington Court from Pamela Carroll for the appraised value ($340,000) plus closing costs per the Creek Erosion Policy 22. Annual Contract for chlorine & cylinders from DPC Industries, Inc. (up to $200,000.00 annually). This contract will be for one year with the option to renew for four additional one- year periods totaling $1,000,000.00 if all extensions are exercised CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Finance and Government Committee – October 03, 2022 Page 3 of 4 EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted September 30, 2022. Gloria Colvin, Deputy City Secretary Finance and Government Committee – October 03, 2022 Page 4 of 4