Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM TUESDAY, NOVEMBER 01, 2022 AT 2:30 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Responsible Banking Policies CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 2. Minutes of the October 3, 2022, Finance and Government Committee Meeting 3. Ordinance authorizing the implementation of the Texas Municipal Retirement System (TMRS) “Buyback Provision” effective December 13, 2022, for employees qualifying in accordance with TMRS records and provisions under Texas Government Code §853.003 4. Purchase of RTC Cellular School Flashers from Consolidated Traffic Controls, Inc. ($99,158.00) through a national inter-local agreement with HGAC 5. Amendment to the River North Transit LLC (VIA) contract to increase service hours from 40,600 hours to 44,800 hours for a total increase of 4,200 hours at a cost of $277,536 and a new annual contract amount of $3,045,384 6. Resolution Authorizing the City to Purchase Tax Resale Property commonly known as 200 West Tarrant Road Required for Stadium Drive Right-of-Way for an amount not to exceed $100,000, which includes payment of the taxes due to taxing jurisdictions due plus post judgment taxes and court costs 7. Reject all bids submitted for Grand Prairie Landfill – West Fork Trinity River Erosion Protection Improvements 8. Annual Contract for Custodial Supplies and Equipment from Matera Paper Company ($100,000.00) for one year through a national cooperative agreement with Buyboard, with the option to renew for one additional one-year period totaling $200,000.00 if all extensions are exercised Finance and Government Committee – November 01, 2022 Page 1 of 3  9. Annual Contract for Ambulance Supplemental Payment Program from Public Consulting Group ($45,000) through a Master Interlocal Agreement with the City of Frisco, Texas. This contract will be for one year with the option to renewal for four additional one-year periods totaling $225,000 if all extensions are exercised 10. Ordinance amending the FY2023 unobligated Water Capital Projects Fund to allocate $131,250 to the FY2023 Small Hill Pump Station project; contract with Freese and Nichols for survey and evaluation of aging infrastructure and capacity at the Small Hill Pump Station in the amount of $131,250 11. Annual Contract for Water Tank Cleaning, Inspections, and Repair from Consor Engineers, LLC DBA U.S. Underwater (up to $101,000.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $505,000.00 if all extensions are exercised 12. Reject all Proposals from RFB #23008 Classification & Compensation Study ITEMS FOR INDIVIDUAL CONSIDERATION 13. Resolution Approving a Donation Agreement with CHI/WILDLIFE LAND, L.P., for the conveyance of approximately 4.740 acres of land to the City of Grand Prairie at 701 W. Wildlife, Blvd., and approve a License Agreement and a Horse Trail and Grazing Easement for the Grand Prairie Police Mounted Patrol Facility and Privately Funded Equine Center 14. Professional Design Services Contract to Populous Architects in an amount not to exceed $80,000 for full architectural design services for the Grand Prairie Police Mounted Patrol Facility 15. Interlocal Agreement (ILA) between the City of Grand Prairie and Tarrant County, Texas, for assistance with the reconstruction of the existing pavement and widening of Jefferson Street from four-lanes to six-lanes in an amount not to exceed $5,748,450.00 16. Construction contract with La Banda LLC for Miscellaneous Drainage Project Between Tanbark Court and Sequoia Drive in the total amount of $180,825.00 for Base Bid; material testing with Team Consultants in the amount of $7,699.40; in-house engineering in the amount of $9,041.25; and 5% construction contract contingency in the amount of $9,041.25 for a total project cost of $206,606.90 17. Construction contract with Landmark Structures in the amount of $11,286,000.00 for Robinson Road 2.0 Million Gallon Elevated Storage Tank, with a 5% contract contingency of $564,300.00, materials testing with TEAM consultants for $22,482.60 and a 1% in-house labor distribution of $112,860.00, totaling $11,985,642.60 18. Change Order 3 to the Professional Engineering Services contract with Freese and Nichols, Inc. for the Robinson Road Pump Station and Elevated Storage Tank project in the amount of $423,530.00 Finance and Government Committee – November 01, 2022 Page 2 of 3  19. Amendment No. 3 regarding the Construction Manager at Risk (CMAR) Contract with Hill & Wilkinson General Contractors (H&W) in the amount of $839,474.36 for EpicCentral work, including creek and planter landscape work, entry signage framing, event lawn stage finishes and audio equipment, pedestrian bridge design additions and expansion of parking technology 20. Third contract renewal of price agreement for Utility Cut Repair Services with New Star Grading and Paving Co. in an amount not to exceed $1,526,232.29 EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted October 28, 2022. Gloria Colvin, Deputy City Secretary Finance and Government Committee – November 01, 2022 Page 3 of 3