Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM TUESDAY, DECEMBER 06, 2022, AT 2:30 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Epic Membership Review 2. Responsible Banking Policy Recommendation CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 3. Minutes of the November 1, 2022, Finance and Government Committee Meeting 4. Annual Contract for Digital Orthophotography from North Central Texas Council of Governments (NCTCOG) for ($15,250.00 annually). This contract will be for one year with the option to renew for one additional one-year period totaling $30,500.00 if all extensions are exercised 5. Annual Contract for Tents and Event Rentals from Serving Him dba Rental Stop up to $75,000.00 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $375,000.00 if all extensions are exercised 6. Resolution approving the City's Investment Policy 7. Purchase of permanent Right-of-Way designated as Parcel No 3, Ellis County, located at approximately 2445 Davis Dr, Midlothian, TX, from Mr. Clinton Smart, required for re- alignment and widening of Davis Drive for $64,216.00 plus title insurance expenses and closing costs, not-to-exceed $70,000.00 8. Ordinance amending the FY 2022/2023 Streets Capital Improvement Project Budget; Change Order No. 2 with Pacheco Koch for the Main Street Roadway Improvements including intersection improvements, roundabouts, traffic data collection, and traffic analysis in the amount of $270,300 Finance and Government Committee – December 06, 2022 Page 1 of 3  9. Professional Civil Engineering Services Contract with Cobb, Fendley & Associates, Inc. with a maximum amount of $148,200 for the erosion mitigation of bridges located at Pollock Place, Roy Orr Boulevard & Trinity Boulevard 10. Construction Contract Revision No. 2 with Arch-Con Corporation in the amount of $166,224.10 for EpicCentral dual brand hotel and convention center work, including elevator finish allowance credit, metal panel revisions, utility adjustments and metal deck shoring ITEMS FOR INDIVIDUAL CONSIDERATION 11. Transfer of $2,375,000 of appropriated funds to Grand Prairie Hotel Development Corporation for Hotel Management Agreement obligations to fund Pre Opening and Working Capital and Repayment Reserve requirements 12. Professional Services Contract with Stantec Consulting Services Inc. for FY 2022 Master Plan Study Updates (Kirby and Fish Creeks and West Fork Trinity River Geomorphology and Erosion Studies) in the amount of $426,880.50 with $21,344.03 contingency for a total request of $448,224.53 13. Purchase of 1.961 acres from TEXDEVCO GP LLC for permanent Right-of-way designated as Parcel Numbers 1 and 10 (Tracts 1, 2 and 3), Ellis County, on the southeast corner of Double Oak Avenue and SH360, Grand Prairie, required for re-alignment and widening of Davis Drive for $412,365.00 plus title insurance expenses and closing costs with a total cost not to exceed $422,000.00 14. Ordinance amending the FY23 Storm Drainage Capital Improvement Projects fund and approval of a Professional Services contract with Plummer Associates, Inc. in the amount of $90,000.00 for the 2023 Annual Study for Outfall Rehabilitation 15. Annual Contract for Water and Wastewater Repair and Replacement Services from North Texas Contracting (up to $2,000,000.00 annually). This agreement will be for one year with the option to renew for one additional one-year period, totaling $4,000,000 if all extensions are exercised 16. Construction contract with RLM EarthCo. Inc. for Turner Park Phase I construction in the amount of $1,707,218.45 plus a 2.5% contingency amount of $42,680.46 for a total project cost of $1,749,898.91 17. Amendment No. 4 regarding the Construction Manager at Risk (CMAR) Contract with Hill & Wilkinson General Contractors (H&W) in the amount of $428,263.46 for EpicCentral work, including signage additions, material cost escalations (roofing and landscaping), extension of construction management services, and lighting 18. Professional services contract with Pacheco Koch in the amount of $976,586.50 for engineering design services for the widening of Jefferson Street from four-lanes to six-lanes from SW 23rd Street to Great Southwest Parkway Finance and Government Committee – December 06, 2022 Page 2 of 3 EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted December 2, 2022. Mona Lisa Galicia, City Secretary Finance and Government Committee – December 06, 2022 Page 3 of 3