Finance and Government Committee Meeting

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE MEETING COUNCIL BRIEFING ROOM TUESDAY, JANUARY 03, 2023 AT 2:30 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or the presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 1. Minutes of the December 06, 2022, Finance and Government Committee Meeting 2. Annual Contract for Fire Records Management System Services with ESO Solutions, Inc. The contract will be for one-year ($57,455.40) with the option to renew for four additional one-year periods ($50,902) totaling 261,063.40 if all extensions are exercised 3. Annual contract for Police Officer badges from Uniform Solutions, Inc. (up to $18,217 annually). This contract will be for one year with the option to renew for four additional one- year periods totaling $91,085 if all extensions are exercised 4. Annual Contract for heavy duty and medium duty truck and trailer parts and services from Industrial Power Truck and Equipment through a Cooperative Agreement with TIPS. This contract will be for ten months (up to $75,000.00) ending October 31, 2023, with the option to renew for one additional one-year period (up to $100,000.00 annually), totaling $175,000.00 if all extensions are exercised 5. Annual Contract for fire truck, ambulance and other first responder vehicle parts, equipment, and services from Industrial Power Truck and Equipment through a Cooperative Agreement with TIPS. This contract will be for six months (up to $50,000.00) ending June 30, 2023, with the option to renew for one additional one-year period (up to $100,000.00), totaling $150,000.00 if all extensions are exercised 6. Purchase of three (3) Advanced Traffic Control (ATC) traffic signal cabinets from Consolidated Traffic Controls in the amount of $69,543 through a national inter-local agreement with House-Galveston Area Council (H-GAC) Finance and Government Committee Meeting – January 03, 2023 Page 1 of 3  7. Purchase and installation of electric vehicle charging station equipment for EpicCentral from Siemens Industry, Inc. in the amount of $96,378.85 through a national cooperative agreement with Sourcewell 8. Ordinance amending the FY2022/2023 Capital Improvement Projects Budget; Project Specific Agreement Amendment No. 3 with Dallas County for the widening of Camp Wisdom Road MCIP 40811 from approximately 1700 linear feet west of Carrier Pkwy to FM 1382 and commit the city to $31,404 in additional funding for a total City share commitment of $5,510,208 9. Resolution authorizing the City Manager to enter into a Project Specific Agreement Amendment with Dallas County for the widening of Camp Wisdom Road MCIP 40811 from approximately 1700 linear feet west of Carrier Pkwy to FM 1382 and commit the city to $31,404 in additional funding for a total City share commitment of $5,510,208 10. Annual Contract for Racial Profiling Services with Del Carmen Consulting, LLC. The contract will be for one-year ($26,750) with the option to renewal for four additional one-year periods, totaling $133,750 if all extensions are exercised 11. Change Order #2 to add additional licenses to match current Animal Services staffing levels and combine two existing agreements with Axon, Inc., in the amount of $17,397.03 for the first year and $15,012.14 annually for eight additional years, totaling $137,494.26, through a national cooperative agreement with Sourcewell 12. Professional Services contract with Walter P Moore to begin and complete Phase 4 of the Grand Prairie Flood Warning and Forecasting System in the amount of $200,000.00 13. Purchase of a prefabricated restroom building for the Fish Creek Linear Park from CXT, Inc. for $226,314.78 through a national cooperative agreement with Sourcewell ITEMS FOR INDIVIDUAL CONSIDERATION 14. Annual contract for Detention Center inmate food from Eagle Eight Eleven, Inc., dba Sunbeam (up to $356,299.50 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $1,781,497.50 if all extensions are exercised 15. Annual Contract for Police Equipment, Uniforms, and Alterations Services from Impact Promotional Services, LLC dba Got You Covered Work Wear and Uniforms through a Master Interlocal Agreement with the City of Fort Worth, Texas. This contract will be for ten months (up to $175,000) ending October 31, 2023, with the option to renewal for four additional one- year periods (up to $200,000 annually), totaling $975,000 if all extensions are exercised 16. Resolution authorizing the City Manager to enter into a Project Funding Agreement with Crow Holdings Inc./Wildlife Land L.P. (CHI) a Texas limited partnership where CHI intends to pay for improvements to the Wildlife Parkway MCIP project (40810) from SH 161 Frontage Road at Lower Tarrant Road eastward to Beltline Road by depositing funds with the City in the amount of $918,052.54 Finance and Government Committee Meeting – January 03, 2023 Page 2 of 3  17. Professional Civil Engineering services contract with LJA Engineering for the Davis Road realignment project in the maximum amount of $200,000.00 with a 5% contingency of $10,000.00 for a total request of $210,000.00 18. Change Order #1 for a Maximum Guaranteed Price contract amount of $1,750,640.50 with Dean Electric, Inc. dba Dean Construction for Tyre Park Phase I Construction Manager at Risk (CMAR), including a 5% contingency amount of $73,894.28 for a total project cost of $1,750,640.50 19. Annual Contract for yard waste grinding from Thelin Recycling up to $299,600.00 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $1,498,000.00 if all extensions are exercised EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” - Loop 9 BBQ Contract (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted December 30, 2022. Gloria Colvin, Deputy City Secretary Finance and Government Committee Meeting – January 03, 2023 Page 3 of 3