Finance and Government Committee Meeting

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE MEETING COUNCIL BRIEFING ROOM TUESDAY, FEBRUARY 07, 2023 AT 2:30 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or the presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Golf Consultant Report Presentation 2. After Action Report for 2022 Downtown Ice-Skating Rink CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 3. Minutes of the January 03, 2023, Finance and Government Committee Meeting 4. Annual Contract for 50 Mobile Hotspots with Wireless Service Plan from Verizon for $25,670.00 annually through cooperative agreement with DIR. First year includes a one-time $350.00 charge for Verizon Support. This contract will be for one year with the option to renew for one additional one-year period at $25,320.00 totaling $50,990.00 if all extensions are exercised 5. Annual contract for smart texting software using artificial intelligence from TextMyGov, for an initial term of one year, with four one-year renewals for a total of $132,000 ($24,000 annually plus $12,000 one-time) if all extensions (to total five years) are exercised 6. Authorize City Manager to enter into grant applications with Texas Commission on the Arts (TCAC) for Library programming in 2023-2024 not to exceed $50,000.00 7. Annual Contract for brake and spring repairs from Weaver Spring & Brake, Inc. This contract will be for one year ($20,000.00), with the option to renew for four additional one-year periods totaling $100,000.00 if all extensions are exercised Finance and Government Committee Meeting – February 07, 2023 Page 1 of 4  8. Annual Contract for Pest Control Services for Cantu Pest Control (up to $30,941.00 annually). This agreement will be for one year with the option to renew for four additional one-year periods totaling $154,705.00 if all extensions are exercised. Award secondary to Charles Pest Control (up to $45,050.00 annually and $225,250.00 if extensions are exercised) to be used only if the primary is unable to fulfill the needs of the department 9. Annual Contract for facility maintenance, repair, and operations (MRO) and building supplies with related equipment, accessories, supplies and service from Fastenal Company at an estimated cost of $134,000 for eight months through a national interlocal agreement with Sourcewell, with the option to renew for three additional one-year periods at $200,000 annually, totaling $734,000 if all extensions are exercised 10. Ordinance allocating $196,350 to rehabilitate the Densman Health Clinic; Professional Services Contract with Parkhill for Architectural, Interior Design, and Engineering Services for $196,350, which includes a 5% contingency 11. Ordinance amending the FY2022/2023 Capital Improvement Projects Budget; Construction contract with The Nay Company for Purchase and Installation of Steel Building at the Streets Service Center in the amount of $177,036.00 plus a 5% contingency amount of $8,852.00 for a total project cost of $185,888.00 12. Annual Contract with Terry Rutland for Landscape Maintenance at Great Southwest Nature Park in the amount of $37,840 for one year with the option to renew for four additional years totaling $189,200 13. Annual Contract with Pure Service for litter abatement, emptying of receptacles, and restroom cleaning of high profile and high use parks through a Master interlocal agreement with the City of Grapevine in the amount of $82,030 with the option to renew for four additional years totaling $410,150 ITEMS FOR INDIVIDUAL CONSIDERATION 14. Professional Services contract with Salcedo Group, Inc. to prepare 30% Schematic Design Plans in the amount of $749,687.56 for Pioneer Parkway Improvements 15. Annual Software Maintenance and Support Agreement with Tyler Technologies for one year in the amount of $135,724.29 with the option of four annual renewals totaling $749,962.37 if all extensions are exercised; total amount includes a 5% annual automatic increase 16. Authorize Termination of Annual Contract for Janitorial Services with Entrust One Facility Services, Inc. and authorize City Manager to send a thirty-day written notice of termination 17. Annual Contract for janitorial services from UBM Enterprise, Inc. up to $1,099,062.32. This contract will be for one year with the option to renew for four additional one-year periods totaling $5,495,311.60 if all extensions are exercised Finance and Government Committee Meeting – February 07, 2023 Page 2 of 4  18. Ordinance amending the FY2022/2023 Capital Improvement Budget; Construction contract with A&C Construction, Inc. for Mi Familia Park Phase I construction in the amount of $2,056,320 plus a 2.5% contingency in the amount of $51,408 for a total construction cost of $2,107,728 19. Annual Contract for the Congregate Meal Program at the Summit from The Visiting Nurse Association of Texas (VNA) in the amount not to exceed $196,500 for one year with the option to renew for four additional years totaling $982,500 20. Annual Contract for HVAC Products, Installation, Labor Based Solutions, and Related Products and Services including Air Balance Testing from Trane, Inc through an interlocal agreement with Omnia Partners at an estimated cost of $750,000.00 for one year with the option to renew for four additional one-year periods totaling $3,750,000.00 if all extensions are exercised 21. Annual Contract for uniforms, mats, towels, and first aid kits from Cintas in the amount of $300,000.00 annually through a Master Interlocal Agreement with OMNIA. The contract will be for one year with the option to renew for three additional one-year periods totaling $1,200,00.00 if all extensions are exercised 22. Annual Contract for the purchase of ready-mix concrete from Redi-Mix Concrete (up to $1,057,125.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $5,285,625.00 if all extensions are exercised 23. Annual Contract for water utility warehouse supplies from Ferguson Enterprises LLC, Core & Main LP, and Zepp Mfg. (up to $650,000.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $3,250,000.00 if all extensions are exercised EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Finance and Government Committee Meeting – February 07, 2023 Page 3 of 4 ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted February 3, 2023. Gloria Colvin, Deputy City Secretary Finance and Government Committee Meeting – February 07, 2023 Page 4 of 4