Finance and Government Committee Meeting

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE MEETING COUNCIL BRIEFING ROOM TUESDAY, MARCH 07, 2023 AT 2:30 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or the presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Presentation on the Annual Financial Report for the year ended September 30, 2022 2. Options for 2023 Ice Skating Rink 3. Discussion of Parks, Arts & Recreation Enterprise Venues CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 4. Minutes of the February 7, 2023, Finance and Government Committee Meeting 5. Ordinance Amending the FY2021/2022 Operating Budgets 6. Resolution Approving Tax Increment Reinvestment Zone Planning Services Contract with Catalyst Commercial not-to-exceed $49,000 7. Personal Services contract with Gary Yakesch for Epic Central Asset Management in the amount of $27,000 (6 months) with the option to renew for two additional years totaling $135,000 if all renewal options are exercised. 8. Reject all proposals from RFP #23019 for Accountable Care Act (ACA) Federally-Required Reporting 9. Reject all proposals from RFP #23063 for a Tobacco Cessation Program 10. Authorize payment of $118,662.83 to McGriff Insurance Services, Inc. for renewal of the City’s Cyber Liability policy with Underwriters at Lloyd’s of London for the period of February 4, 2023, through February 4, 2024 Finance and Government Committee Meeting – March 07, 2023 Page 1 of 4  11. Construction contract with A & C Construction, Inc for the addition of entry canopies over two (2) existing doors at City Hall in the amount of $69,900 along with a design contingency of $2,500, a construction contingency of $2,500 and a $5,000 material testing allowance for a total funding request of $79,900 12. Purchase of permanent Right-of-Way designated as Parcel No 4, Ellis County, located near 10745 Davis Drive, Midlothian, TX, from The Karen B. Cramer 2019 Revocable Trust and Karen B. Cramer, required for re-alignment and widening of Davis Drive for $65,000.00 plus title insurance expenses and closing costs, not-to-exceed $73,000.00 13. Purchase of two Cisco firewalls and upgrade service from Flair Data Systems in the amount of $65,911.08 through a national cooperative agreement with DIR 14. Purchase of Panasonic “Toughbook” rugged mobile laptops and accessories from GTS Technology Solutions, Inc. in the amount of $65,934.63, through a cooperative agreement with the Department of Information Resources (DIR) 15. Contract for Professional Design Services from Parkhill in the amount of $247,200 for design of Tyre Park Phase II 16. Annual Contract for Heavy Duty Tire Repair Service from T C Tire LLC dba Texas Commercial Tire (up to $30,000.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $150,000.00 if all extensions are exercised 17. Annual Contract for tire recycling from All American Tire (up to $46,224.00 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $231,120.00 if all extensions are exercised 18. Annual Contract for Rescue Dive Gear from House of Scuba (up to $17,741.14 annually) for one year with the option to renew for four additional one-year periods totaling $88,705.70 if all extensions are exercised 19. Annual Contract for Priority Service Plan for a remaining 8-month period which includes video display software and purchase of Jupiter extended warranty at an estimated cost of $33,899.48, with four one-year renewals at $23,797.04 annually for a total of $129,087.64 20. Annual Contract for Veterinarian Test Kits and Accessories for testing animal shelter animals from sole-source provider IDEXX Laboratories (up to $45,000 annually) for one year with the option to renew for four additional one-year periods totaling $225,000 if all extensions are exercised 21. Annual Contract for Fence Repairs & Replacements from Llano River Fence Company, LLC (up to $100,000 annually). This agreement will be for one year with the option to renew for four additional one-year periods totaling $500,000 if all extensions are exercised. Award a secondary to Diamond Fence & Concrete (up to $100,000 annually) to be used only if the primary is unable to fulfill the needs of the department. Finance and Government Committee Meeting – March 07, 2023 Page 2 of 4 ITEMS FOR INDIVIDUAL CONSIDERATION 22. Ordinance amending the FY23 Economic Development Capital Improvement Projects fund and approval to purchase 207 W Main St for $405,000 plus anticipated closing costs of up to $10,000 for a total cost of up to $415,000.00 from the Estate of Wanda Cober for use by Downtown Manager and team 23. Annual Contract for Alternate Daily Cover (ADC) hydromulch materials from Space Savers (up to $93,120.00) annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $456,600.00 if all extensions are exercised 24. Annual Contract with Yellowstone Landscape for landscape maintenance and litter services at EpicCentral. This contract will be for one year ($846,777) with the option to renew for four additional one-year periods totaling $4,233,885 if all extensions are exercised 25. Construction contract with McMahon Contracting, LP for FY23 Storm Drain Outfall Repairs for Cherry Street Drainage issues in the total amount of $587,853.96 for Base Bid and Base Bid Alternate 1, and a 5% contingency in the amount of $29,392.70; materials testing with Team Consultants for $14,917.00; in-house engineering in the amount of $29,392.70; for a total project cost of $661,556.36 26. Construction Manager at Risk (CMAR) Contract with Modern Contractors, Inc. for pre- construction services for the Public Safety Storage Facility project in the amount of $1,000 and approve a Construction Services Fee of 2.25% to be applied to the actual approved construction costs for the new construction work at a later time 27. Professional Design Services Contract with Brown Reynolds Watford (BRW) Architects, Inc. for the design of Fire Station 6 renovations and design of a new Emergency Operations Center in the amount of $969,500 with additional project allowances of $186,275 for a total funding request of $1,155,775 28. Professional Design Services Contract with Martinez Architects, LP for the design of new Fire Station 11 in the amount of $455,000 with additional project allowances of $134,500 for a total funding request of $589,500 EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” Finance and Government Committee Meeting – March 07, 2023 Page 3 of 4 CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. The views expressed during the Citizen Comments are the views of the speaker, and not the City of Grand Prairie or City Council. Council Members are not able to respond to Citizen Comments under state law. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted March 3, 2023. Gloria Colvin, Deputy City Secretary Finance and Government Committee Meeting – March 07, 2023 Page 4 of 4