Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE CITY HALL - COUNCIL CHAMBERS, 300 W. MAIN STREET TUESDAY, APRIL 04, 2023 AT 2:30 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or the presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Depository RFP Update 2. Tangle Ridge Golf Course Benchmark Review 3. Parks Enterprise Funds Review CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 4. Minutes of the March 7, 2023, Finance and Government Committee Meeting 5. Ordinance adopting the Housing Administration (Fund 3001) and Housing Choice Voucher (Fund 3002) operating budgets for calendar year 2023 and Fiscal year 2022-2023. Additionally, allocating, approving, and authorizing the expenditure of $27,340.00 for the purchase of (1) one new vehicle from Caldwell Country Chevrolet 6. Annual Contract for Microsoft Office 365 Government Cloud subscription service from SHI Government Solutions, Inc. in the amount not-to-exceed $277,211.64 7. Change Order #2 in the amount of $100,000.00 annually for additional staffing needs (general labor) with Ad-A-Staff, Inc. for a total cost of $1,445,000.00 8. Reject all Bids for RFB 23010 for Landscape Maintenance (Wellsites) 9. Annual Contract for mowing and grounds maintenance at 19 water and wastewater sites from Terry Rutland (up to $51,260 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $256,300, if all extensions are exercised Finance and Government Committee – April 04, 2023 Page 1 of 4  10. Annual contract for law enforcement speed detection equipment from Applied Concepts, Inc. dba Stalker Radar, through a national interlocal agreement with H-GAC at an estimated annual cost of up to $130,000 for one year, with the option to renew for one additional one-year period totaling up to $260,000 if all extensions are exercised 11. Annual Contract for recycling services for city facilities from Balcones up to ($44,220.00) annually. The contract will be for one year with the option to renew for four and additional one- year periods totaling $221,100.00 if all extensions are exercised 12. Reject all Bids from RFB #23086 for Street Sweeping Service 13. Engineering Services for Groundwater Sampling, Analysis, and Reporting from Weaver Consultants Group, permit #996-C for two years for a cost not to exceed $89,620, which is $70,120 + $19,500 contingency, if re-sampling is required 14. Annual Contract for FleetFocus FA and FuelFocus Software Maintenance Support from AssetWorks, LLC (up to $75,000.00) annually. This contract will be for one year with the option to renew for one additional one-year period totaling $150,000.00 if all extensions are exercised 15. Contract amendment with Halff Associates, Inc for additional engineering and geotechnical services to support a design change for the Tarrant Road at Arbor Creek project in the amount of $279,644 with a 5% contingency of $13,982 for a total amendment amount of $293,626 16. Purchase of permanent Right-of-Way designated as Parcel No 19 from Davis Rd Development, LLC and Parcel 20 from Davis Grand Prairie, LP, located near the intersection of Davis Drive and Heritage Towne Blvd required for re-alignment and widening of Davis Drive for $375,000 plus title insurance expenses and closing costs, not-to-exceed $382,000.00 17. Annual contract with sole provider Hadronex, Inc. DBA SmartCover Systems, Inc., in the amount of $64,379 for the annual maintenance, licenses, warranty, monitoring, and support services for their SmartLevel and SmartRain systems for one year with the option to renew for four additional one-year periods totaling $321,895, if all extensions are exercised 18. Professional Engineering Services Contract with Halff Associates, Inc for the Beltline Floodplain Reclamation Master Plan Update project in the amount of $329,508.00 19. Purchase golf course maintenance equipment for Prairie Lakes Golf Course and Tangle Ridge Golf Club from Turf and Soil Management, LLC, in the amount of $230,650.00 and from Professional Turf Products, L.P. in the amount of $100,803.08 through a national inter-local agreement with BuyBoard, for a total of $331,453.08 ITEMS FOR INDIVIDUAL CONSIDERATION 20. Ordinance of the City of Grand Prairie, Texas, Amending Section 24-1.1 of the Grand Prairie Code of Ordinances to Increase the Homestead Exemption of All Owner-Occupied Residences to the Greater of Fifteen (15) Percent of the Appraised Value or Five Thousand Dollars Finance and Government Committee – April 04, 2023 Page 2 of 4  ($5,000); Containing a Savings Clause and a Severability Clause; Repealing All Conflicting Ordinances; and Providing an Effective Date 21. Resolution authorizing the City Manager to Enter into an Advance Funding Agreement (AFA) with the State of Texas through the Texas Department of Transportation (TxDOT) for the Duncan Perry over Johnson Creek Bridge Replacement in the Estimated Amount of $5,662,507 for a Total Estimated Project Cost to the City of $5,856,211.00 22. Resolution authorizing the City Manager to enter into an Advance Funding Agreement (AFA) with the State of Texas, Through the Texas Department of Transportation (TxDOT), in which the City Agrees to Construct a Roundabout at the Intersection of SH180/E Main Street and E Jefferson Street for an Estimated Project Amount of $3,962,813.39 which will be Reimbursed Through State and Federal Funds 23. Annual Contract for Drainage Ditch Maintenance from Wesson Construction (up to $942,800.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $4,714,000.00 if all extensions are exercised 24. Annual Contract for Tree & Brush Services from Smith Lawn & Tree (up to $150,000 annually). This agreement will be for one year with the option to renew for four additional one-year periods totaling $750,000 if all extensions are exercised. Award a secondary to Shawnee Mission Tree Services, dba Arbor Masters (up to $150,000 annually) to be used only if the primary is unable to fulfill the City’s needs 25. Professional Engineering Services contract with Lockwood, Andrews and Newman, Inc. for the feasibility study for the Parallel Water Supply Line from Terminal Storage to Camp Wisdom Flow Control Valve project in the amount of $413,237.00 26. Annual contract for emergency vehicle equipment and installation labor services from CAP Fleet Upfitters, LLC through a national cooperative agreement with BuyBoard, at an estimated annual cost of up to $750,000 for one year, with the option to renew for one additional one-year period totaling up to $1,500,000 if all extensions are exercised 27. Renewal #1 with River North LLC (Via) to continue partnership for the rideshare program offered to Grand Prairie residents for a total annual cost of $3,572,977 28. Annual Contract for Concrete Paving to Santos Construction up to $13,910,710.00 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $69,553,550.00 if all extensions are exercised. Award secondary to New Star Grading (up to $16,056,780.00 annually) to be used only if the primary is unable to fulfill the needs of the city Finance and Government Committee – April 04, 2023 Page 3 of 4 EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. The views expressed during Citizen Comments are the views of the speaker, and not the City of Grand Prairie or City Council. Council Members are not able to respond to Citizen Comments under state law. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted March 31, 2023. Gloria Colvin, Deputy City Secretary Finance and Government Committee – April 04, 2023 Page 4 of 4