Finance and Government Committee

CITY OF GRAND PRAIRIE FINANCE AND GOVERNMENT COMMITTEE COUNCIL BRIEFING ROOM TUESDAY, AUGUST 01, 2023 AT 2:30 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or the presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. Tangle Ridge Golf Course Benchmark Review CONSENT AGENDA The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail. Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 2. Minutes of the July 11, 2023 Finance & Government Committee Meeting 3. Contract with TV Set Designs to design and build a new set for the GPTV Studio in the amount of $53,731, plus a contingency amount of $2,687 for a total project cost of $56,418 4. Annual Contract for fire truck, ambulance and other first responder vehicle parts, equipment, and services from Industrial Power Truck and Equipment (up to $125,000.00 annually) through a Master Cooperative Agreement with TIPS. This contract will be for one year with the option to renew for two additional one-year periods totaling $375,000 if all extensions are exercised 5. Annual contract for Glass, Services, Break Repair, Replacement, and Miscellaneous Glass from Binswanger Enterprises, LLC dba Binswanger Glass (up to $60,000.00 annually) through a Master Cooperative Agreement with TIPS. This contract will be one year with the option to renew for two additional one-year periods totaling $180,000.00 if all extensions are exercised 6. Annual Contract for Temporary Fencing Rental and Installation from United Site Services of Texas, Inc., (up to $45,000.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $225,000.00 if all extensions are exercised 7. Annual Contract for Energy Saving Lighting Products from Elliott Electric Supply ($145,000.00 annually) through a Master Interlocal Agreement with BuyBoard. The initial term will be for eight (8) months with the option to renew for two additional one-year periods totaling $386,666.66 if all extensions are exercised Finance and Government Committee – August 01, 2023 Page 1 of 4  8. Annual Contract for Fire Station Mowing and Grounds Maintenance from TM&F Services, LLC up to $80,148.40 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $400,742.00 amount if all extensions are exercised 9. Annual Maintenance Contract for Central Square Technologies for Naviline annual cost of $125,00.00 with an option to renew for four additional one-year periods totaling $625,000.00 if all extensions are exercised 10. Construction contract with Nomadic Capital LLC dba Mean Green Lawn and Landscape for the Ruthe Jackson Center Garden Landscape and Irrigation Replacement in the amount of $83,870.00 plus a 5% contingency in the amount of $4,193.50 for a total construction cost of $88,063.50 11. Annual contract for Fluke Software from SHI-GS in an initial amount of $67,990.00 through a Local Government Cooperative Agreement with Buyboard Contract #661-22. This contract will be one year with the option to renew for two additional one-year periods totaling $118,014.10 which allows for a 5% annual increase if all extensions are exercised 12. Authorize a sublease agreement in the amount of $1,500 annually for a term of five years between the City of Grand Prairie and Golden Triangle Radio Control Club, Inc for approximately 15 acres at Low Branch Park which is leased from the US Army Corp of Engineers 13. Purchase of Audio-Visual Renovations for Tony Shotwell from Infinity Sound Ltd. in the amount of $57,397 with a 5% contingency of $2,870 for a total cost of 60,267 through a national cooperative agreement with Buyboard 14. Resolution to accept eligibility and participation in the National Fitness Campaign Grant Committee’s 2023 Blue Cross Blue Shield of Texas State Campaign 15. Annual Contract for Large Water Meter Testing and Repairs from Vanguard Utility Service, Inc. dba VUS Inc. (Up to $75,000.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $375,000.00 if all extensions are exercised 16. Annual Contract for Network Cabling Installation Services from Cyson Technology Group in the estimated amount of $250,000.00 annually through a Master Interlocal Agreement with DIR. This contract will be for one year with the option to renew for two additional one-year periods totaling $750,000.00 if all extensions are exercised ITEMS FOR INDIVIDUAL CONSIDERATION 17. Change Order #1, for towing service price increase with Dave’s Hi-Way Wrecker Service in the estimated amount of $100,000 for the fourth annual renewal, and $100,000 annually thereafter, for five additional one-year terms, totaling $600,000 18. Award construction contract to Capko Concrete Structures, LLC for the Lake Ridge Parkway Guardrail Replacement Project in the amount not to exceed $618,669.00 Finance and Government Committee – August 01, 2023 Page 2 of 4  19. Construction contract with McMahon Contracting LP for the Davis Road Paving and Drainage Improvements in the contract amount of $4,177,589.00 for the base bid, a 5% construction contract contingency in the amount of $208,880.00, materials testing with Team Consultants for $58,630.00, and in-house engineering in the amount of $208,880.00 for a total construction project cost of $4,653,979.00 20. Annual Contract for Water Meters from Zenner (up to $622,575.00 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $3,112,875.00 if all extensions are exercised 21. Annual Contract for Water Analysis Chemicals and Supplies with Core and Main, LP., (up to $188,668.58 annually). This contract will be for one year with the option to renew for four additional one-year periods totaling $943,342.90 if all extensions are exercised. Award secondary to HD Supply Facilities Maintenance dba USA Bluebook (up to $197,912.45 annually and $989,562.25 if all extensions are exercised) and a tertiary to Hach ($189,988.99 annually and $949,944.95 if all extensions are exercised). Secondary and tertiary contracts are to be used only if the primary is unable to fulfill the needs of the department 22. Change Order #1 in the amount of $58,984.60 to add construction scope services with RLM EarthCo. The increase in scope includes the rerouting of water and sewer lines due to design change, trail lighting addition, restroom moisture conditioning, concrete mow strip, dedication plaque installment, and trellis modifications 23. Public Hearing and Resolution authorizing the City Manager to submit Fiscal Year (FY) 2024 grant application with the Federal Transit Administration (FTA). Total operating budget for the Grand Connection for FY 2024 is $2,264,198. The city’s share of this total is $389,002 24. Annual Contract for Service and Repair of Chevrolet Vehicles from Freedom Chevrolet by Ed Morse Automotive LLC (up to $200,000.00 annually). This contract will be for one year, with the option to renew for four additional one-year periods totaling $1,000,000.00 if all extensions are exercised 25. Annual Contract for Service and Repair of Dodge/Ram Vehicles from Freedom Chrysler Dodge Jeep Ram by Ed Morse Automotive LLC (up to $200,000.00 annually). This contract will be for one year, with the option to renew for four additional one-year periods totaling $1,000,000.00 if all extensions are exercised 26. Annual contract for Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products and Services from HD Supply (up to $750,000.00 annually) through a Master Cooperative Agreement with Omnia Partners. The initial term for this contract will be four months ($250,000.00) with three additional one-year periods totaling $2,500,000.00 if all extensions are exercised 27. Annual Contract for Swimming Pool Chemicals, Supplies, and Equipment from Petra Chemical Acquisition Co., LLC dba DCC, Inc. in the amount of $250,000 annually through a Master Interlocal Agreement with Buyboard. This contract will be for one year with the option to renew for two additional one-year periods totaling $750,000 if all extensions are exercised Finance and Government Committee – August 01, 2023 Page 3 of 4 EXECUTIVE SESSION The Finance and Government Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. The views expressed during Citizen Comments are the views of the speaker, and not the City of Grand Prairie or City Council. Council Members are not able to respond to Citizen Comments under state law. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Finance and Government Committee agenda was prepared and posted July 28, 2023. Gloria Colvin, Deputy City Secretary Finance and Government Committee – August 01, 2023 Page 4 of 4