Public Safety, Health, and Environment Committee

CITY OF GRAND PRAIRIE PUBLIC SAFETY, HEALTH, AND ENVIRONMENT COMMITTEE COUNCIL BRIEFING ROOM TUESDAY, APRIL 09, 2024 AT 2:00 PM AGENDA The meeting will be held at City Hall Council Briefing Room, 300 W. Main St, Grand Prairie, Texas, and a quorum of the committee or the presiding member will be physically present. Some members may participate remotely via video conference. CALL TO ORDER STAFF PRESENTATIONS 1. 32nd Quarterly Judicial Report 2. Police Department 2023 Summary 3. Fire Department 2023 Summary 4. Presentation related to safety railing or netting around the Epic Pond at EpicCentral CONSENT AGENDA Citizens may speak for five minutes on any item on the agenda by completing and submitting a speaker card. 5. Minutes of March 4, 2024, Public Safety, Health, and Environment Committee Meeting 6. Annual maintenance agreement with Mass Notification Services, a sole source provider, in the amount of $19,500.00 in year one for a six-month contract and $39,000.00 in years two through five for maintenance of the city Outdoor Warning Siren network. The annual maintenance agreement with Mass Notification Services will be $19,500.00 for six months and $39,000.00 for Years two through five, totaling $175,500.00 if all extensions are exercised 7. Annual contract for inspection, cleaning, and repair of firefighter bunker gear from Gear Cleaning Solutions, LLC ($75,000 annually) through a master interlocal agreement with the City of Allen. This agreement is for one year with the option to renew for four additional one-year periods totaling $375,000 if all extensions are exercised 8. Purchase of two Pentheon battery-operated rescue tools including ram, spreader, and cutter and all accessories from Siddons-Martin Emergency Group, LLC for the price of $93,850.22 through a Master Cooperative contract with Buyboard 9. IT Department contracts for the new construction project for Fire Station 11 in the amount of $140,050.04 for the direct vendor contracts with Siemens Industry, Inc., Cyson Technology Public Safety, Health, and Environment Committee – April 09, 2024 Page 1 of 3  Group LLC, and Flair Data (Porter Burgess). The contract with Siemens Industry, Inc. will be used for security installation door access control, video surveillance, and intercom. The contract with Cyson Technology Group LLC will be used for network structuring, which includes voice and data wiring. The contract with Flair Data (Porter Burgess) will be used to purchase switches to provide connectivity to all devices INDIVIDUAL CONSIDERATION 10. Ordinance appointing Bryan Arnold, Presiding Judge; Ann Draper, Associate Judge; and William Mazur, Jr., Frank Hagle, Glenn Holley, and Ann Poston as Alternate Judges of the Grand Prairie Municipal Court effective April 1, 2024 11. Annual contract for quality assurance review of the Police Department’s Emergency Communications Division’s call handling, dispatch performance, and radio transmission processes with Denise Amber Lee Foundation, Inc., in an annual amount not to exceed $100,000. The agreement will be for one year with the option to renew for four additional one-year periods totaling a not-to-exceed amount of $500,000.00 if all extensions are exercised 12. Ordinance amending the FY 2023/2024 Capital Improvements Projects budget in the Municipal Facilities CIP Fund; Fire Station 11 independent third-party owner construction testing contract with CMJ Engineering in the amount of $98,592.55; low voltage direct contract allowance in the amount of $140,050.04 and an owner-controlled construction contingency in the amount of $161,357.41 for a total added funding request of $400,000.00 13. Ordinance amending the FY 2023/2024 Approved Budget for the Library CIP Fund to allocate $420,068 from the Capital Reserve Fund unobligated balance for costs associated with the purchase of two (2) new Ram 5500 Bookmobiles for the Library ($435,034 each and a $50,000 contingency) for a total of $920,068 from Model 1 Commercial Vehicles located in Irving, Texas through a Cooperative Agreement with Houston-Galveston Area Council (HGAC) 14. Annual contract for yard waste grinding from Thelin Recycling Company, LP., in an amount not to exceed $259,000.00 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $1,295,000.00 if all extensions are exercised. Award a secondary price agreement to LETCO Group, LLC (up to $343,000,000.00 annually) to be used if the primary is unable to fulfill the needs of the department 15. Annual contract for street sweeping services to Sweeping Corporation of America, LLC for up to $141,678.79 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $708,393.95 if all extensions are exercised 16. Approve grant submittal to the Department of Energy Efficiency and Conservation Block Grant for $220,600 for energy conservation projects 17. Annual contract for the testing, repair, and replacement of backflow valves with Mr. Backflow, LLC dba 1-A Fire & Domestic Testing in an amount not to exceed $50,000 annually. This contract will be for one year with the option to renew for four additional one-year periods totaling $250,000 if all extensions are exercised Public Safety, Health, and Environment Committee – April 09, 2024 Page 2 of 3 EXECUTIVE SESSION The Public Safety, Health, and Environment Committee may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section 551.071 “Consultation with Attorney” (2) Section 551.072 “Deliberation Regarding Real Property” (3) Section 551.074 “Personnel Matters” (4) Section 551.087 “Deliberations Regarding Economic Development Negotiations.” CITIZEN COMMENTS Citizens may speak during Citizen Comments for up to five minutes on any item not on the agenda by completing and submitting a speaker card. The views expressed during Citizen Comments are the views of the speaker and not the City of Grand Prairie or City Council. Council Members are not able to respond to Citizen Comments under state law. ADJOURNMENT The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8035 or email GPCitySecretary@gptx.org at least three (3) business days prior to the scheduled meeting to request an accommodation. Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the Public Safety, Health, and Environment Committee agenda was prepared and posted on April 5, 2024. Candis Jones, Assistant City Secretary Public Safety, Health, and Environment Committee – April 09, 2024 Page 3 of 3