City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES MAY 28, 2013 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Mike Bren, Pam Horner, Diana Jennings, Bill Moore, Javier Rodriguez and Joan Souders. Excused from the meeting was Councilmember Jesse Palacios. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, Fire Chief Pat Mason, Assistant Public Works Director Santos Trevino, WWTP Superintendent Dave Lorenz and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Mayor Childress led the pledge of allegiance. 3. PRESENTATIONS A. Introduction of new Public Works Employees Assistant Public Works Director Trevino introduced the City’s newly hired Public Works Maintenance Technician Scott Smotherman. WWTP Superintendent Lorenz introduced the City’s newly hired Wastewater Treatment Plant Operator Nicholas O’Neal. 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Horner, second by Councilmember Souders, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the May 14, 2013 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5007-5011 in the amount of $60,469.68 C. Payroll Check Nos. 6739-6759 in the amount of $94,322.75 D. Payroll Direct Deposit 05/01/13–05/15/13 in the amount of $83,121.64 E. Claim Check Nos. 103689-103749 in the amount of $214,129.80 6. ACTIVE AGENDA A. Resolution No. 2013-33 authorizing the Mayor Pro Tempore to sign an Equipment Maintenance Agreement with Benton County Public Works for maintenance work on all City Vehicles Mayor Childress advised for the record that he was an employee of Benton County Public Works and for appearance reasons Mayor Pro Tem Horner would be signing the following agreement on the City’s behalf. Regular Meeting Minutes May 28, 2013 Page 2 The Fire Department needed additional resources to have repairs completed on department apparatus. New regulations that would be coming in the near future require that maintenance personnel be certified. This would limit the department to only one local resource for repairs or would require travel to either Portland or Spokane. This opportunity with Benton County Public Works would provide the department an additional resource for repairs at a reduced hourly rate fee as compared to other suppliers. Following discussion, Council agreed to approve the Equipment Maintenance Agreement with Benton County Public Works to include all City vehicles. On motion by Councilmember Moore, second by Councilmember Jennings, Council unanimously approved Resolution No. 2013-33 authorizing the Mayor Pro Tempore to sign an Equipment Maintenance Agreement with Benton County Public Works as amended to include all City vehicles. B. Resolution No. 2013-34 authorizing the Mayor to sign a Rental Agreement with the Grandview Volunteer Firefighter’s Association The City currently had a 20-year rental agreement with the Grandview Volunteer Firefighter’s Association in reference to the building located at the fairgrounds. The agreement would expire in July 2013. This building was used to house the antique fire truck and for a food booth during the fair. The Grandview Fire Department also used this building for storage. This agreement has given both parties an opportunity to work together in a positive way for 20 years as well as provide the Fire Department and the Volunteer Association a way to interact with the community in a non-emergency way. On motion by Councilmember Horner, second by Councilmember Souders, Council unanimously approved Resolution No. 2013-34 authorizing the Mayor to sign a Rental Agreement with the Grandview Volunteer Firefighter’s Association. C. Resolution No. 2013-35 authorizing the Mayor to sign a Mutual Aid Agreement with Benton County Fire Protection District No. 2 The Fire Department has always looked for ways to have access to additional resources if needed on major emergency incidents. This opportunity with the Benton County Fire Protection District No. 2 would give the City access to additional resources if needed on any major emergency. The Benton County Fire Protection District No. 2 has trained personnel as well as structural fire engines, aerial apparatus, ambulance transport capabilities and rescue equipment. The City currently has agreements with all fire departments in Yakima County as well as Hanford FD and Prosser Fire District No. 3. The only cost associated with the agreement would be to provide in kind services to Benton County Fire District No. 2 if requested. On motion by Councilmember Jennings, second by Councilmember Souders, Council unanimously approved Resolution No. 2013-35 authorizing the Mayor to sign a Mutual Aid Agreement with Benton County Fire Protection District No. 2. 7. UNFINISHED AND NEW BUSINESS – None Regular Meeting Minutes May 28, 2013 Page 3 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS Fire Department Open House – The Fire Department would be holding their annual open house on Wednesday, July 10th. Wastewater Pumping Facility Improvements/USDA RD Additional Post Bid Funding Application As reported at the last meeting, the lowest bid received for the Wastewater Pumping Facility Improvements was $2,324,441.15 which was 21% higher than the engineer’s estimate. Staff contacted USDA RD and requested consideration for additional funding to address the unforeseen increased project costs in order for the City to award the bid and begin construction. City Administrator Arteaga requested that Council direct staff to submit an Additional Post Bid Funding Application to USDA RD in the amount of $447,942 to cover the increased project costs for the Wastewater Pumping Facility Improvements. On motion by Councilmember Horner, second by Councilmember Rodriguez, Council unanimously agreed to submit an Additional Post Bid Funding Application to USDA RD in the amount of $447,942 to cover the increased project costs for the Wastewater Pumping Facility Improvements. Keith & Marco Oliver Boundary Line Adjustment – At their meeting on May 28th, the Board of Yakima County Commissioners approved Resolution 166-2013 approving adjustment of the City of Grandview boundaries to include all of Parcel No. 230927-14406 within the City limits owned by Keith and Marco Oliver, 1500 South Euclid, Grandview. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Dog Park Committee – Councilmember Souders met with the Dog Park Committee and the Committee would be considering an alternate park location. Pleasant Avenue Traffic Congestion – Councilmember Souders thanked staff for relieving the traffic congestion caused by cars parked along Pleasant Avenue. YVCOG General Membership Meeting – Mayor Childress, Councilmember Moore and City Administrator Arteaga attended the May 15th YVCOG General Membership meeting. 10. EXECUTIVE SESSION – Property Matters & Union Negotiations Property Matters – Mayor Childress adjourned the meeting to an executive session at 7:30 p.m., for approximately 10 minutes to discuss property matters per RCW 42.30.110(1)(b) with the aforementioned Mayor, Councilmember, City Administrator and City Clerk present. The meeting resumed at 7:40 p.m. No action was taken. Union Negotiations – Mayor Childress adjourned the meeting to an executive session at 7:40 p.m., for approximately 10 minutes to discuss union negotiations per RCW 42.30.140(4) with the aforementioned Mayor, Councilmembers and City Administrator present. City Clerk Palacios recused herself from the executive session. The executive session was extended for an additional 25 minutes. The meeting resumed at 8:15 p.m., with the aforementioned Mayor, Council and staff present. No action was taken. Regular Meeting Minutes May 28, 2013 Page 4 11. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Rodriguez, Council unanimously adjourned the regular meeting at 8:15 p.m. _______________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk