City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES JUNE 25, 2013 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Pam Horner, Bill Moore, Jesse Palacios and Joan Souders. Excused from the meeting were Councilmembers Mike Bren, Diana Jennings and Javier Rodriguez. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Fire Chief Pat Mason, Parks & Recreation Director Mike Carpenter and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Councilmember Souders led the pledge of allegiance. 3. PRESENTATIONS A. Introduction of Parks & Recreation Department Intern Eric Charvet Parks & Recreation Director Carpenter introduced Eric Charvet. Eric would be performing an internship with the Parks & Recreation Department over the summer. B. Washington State National Guard – Grandview Armory Lt. Col. Anthony Lieggi, Lt. Col. Jim Bridgman, Cpt. Carl Knoblich and Sgt. Daisy Salvalsa from the Washington State National Guard presented the City with the “Patriot, Soldier, Neighbor” award in recognition of the partnership between the City and the Grandview Armory. 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Horner, second by Councilmember Souders, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the June 11, 2013 special meeting B. Minutes of the June 11, 2013 regular meeting C. Payroll Electronic Fund Transfers (EFT) Nos. 5024-5028 in the amount of $62,106.97 D. Payroll Check Nos. 6812-6832 in the amount of $93,480.84 E. Payroll Direct Deposit 06/01/13–06/15/13 in the amount of $87,637.14 F. Claim Check Nos. 103835-103911 in the amount of $450,622.98 G. Community Center Advisory Committee Appointment – Laura Massey H. Resolution No. 2013-38 authorizing the Mayor to sign a Master Contract Usage Agreement with the State of Washington acting by and through the Regular Meeting Minutes June 25, 2013 Page 2 Department of Enterprise Services for the Washington State Purchasing Cooperative 6. ACTIVE AGENDA A. Public Hearing – 2014-2019 Six-Year Transportation Improvement Program Mayor Childress opened the public hearing to receive comments on the 2014-2019 Six-Year Transportation Improvement Program by reading the public hearing procedure. City Administrator Arteaga explained that each year during the month of June, the City was required to update the Six-Year Transportation Improvement Plan (TIP). He provided a brief summary of the projects that were included in the 2014-2019 TIP. No comments were received during the public hearing or by mail and the hearing was closed. B. Resolution No. 2013-39 adopting the 2014-2019 Six-Year Transportation Improvement Program On motion by Councilmember Palacios, second by Councilmember Moore, Council unanimously approved Resolution No. 2013-39 adopting the 2014-2019 Six-Year Transportation Improvement Program. C. Resolution No. 2013-40 authorizing the Mayor to sign the Local Agency Agreement and Local Agency Federal Aid Project Prospectus with the Washington State Department of Transportation for the Old Inland Empire Road Improvements from Grandridge to Elm The City was awarded a Surface Transportation Program grant in the amount of $2,108,200 for the Old Inland Empire Road Improvements from Grandridge to Elm. The project would include reconstruction and widening of roadway, curb, gutter, sidewalk, storm drainage improvements, landscaping and street lights. In order to obligate the federal funds, the City would need to approve the Local Agency Agreement and Local Agency Federal Aid Project Prospectus with the Washington State Department of Transportation. On motion by Councilmember Moore, second by Councilmember Souders, Council unanimously approved Resolution No. 2013-40 authorizing the Mayor to sign the Local Agency Agreement and Local Agency Federal Aid Project Prospectus with the Washington State Department of Transportation for the Old Inland Empire Road Improvements from Grandridge to Elm. D. Resolution No. 2013-41 authorizing the Mayor to sign a Consultant Services Agreement with Q•Global, Inc., for fire code/plan review and investigation services Fire Chief Mason explained that on rare occasions, the Fire Department used outside contractors to assist in plan review and fire code issue assessments involving areas such as high piled storage and hazardous materials. Currently, the Fire Department had agreements with Townsend and Associates and the Washington State Fire Marshall’s Office for plan review which applied to the fire codes. Both of these organizations were located in Western Regular Meeting Minutes June 25, 2013 Page 3 Washington which meant utilizing their services involved travel costs. These services had not been utilized for at least a couple of years. It recently came to staff’s attention that Q•Global, Inc., a similar type resource located in Central Washington, was available to do the same type of work. Q•Global, Inc., had performed services for Othello, Royal City, Chelan County, etc. Their rates and close location would allow for a faster and less expensive turn around for any work that would need to be done. Since these costs were paid by the City and then passed on to the customer, this would result in a savings to the customer as well. Over the past several years, staff worked with these individuals in other areas and established a good working relationship. On motion by Councilmember Horner, second by Councilmember Souders, Council unanimously approved Resolution No. 2013-41 authorizing the Mayor to sign a Consultant Services Agreement with Q•Global, Inc., for fire code/plan review and investigation services. E. Resolution No. 2013-42 authorizing the Mayor to sign an Amendment to Interlocal Agreement for Joint Fire Station with Yakima County Fire District No. 5 Fire Chief Mason explained that the City and Yakima County Fire District No. 5 have an Interlocal Agreement concerning the joint ownership and operation of the fire station since January 1993. Recently, the Fire District advised the City that they would like to add some language to the agreement to bring it up-to-date with how their agreements were with other joint owned stations. This agreement has given both jurisdictions an opportunity to work well together since 1993 to the benefit of the taxpayers as well. There have been a couple of occasions over the past few years where keeping each other informed concerning different events that were going to take place at the station have not occurred as well as they could. This added language brings the agreement up to current standards, clarified the process, and included additional written guidelines. On motion by Councilmember Palacios, second by Councilmember Moore, Council unanimously approved Resolution No. 2013-42 authorizing the Mayor to sign an Amendment to Interlocal Agreement for Joint Fire Station with Yakima County Fire District No. 5. F. Resolution No. 2013-43 authorizing the Mayor to sign a Lease with Inspire Development Centers for the Alice Grant Learning Center On May 6, 2002, the City entered into a 10-year Lease Agreement with the Washington State Migrant Council for the Alice Grant Learning Center. City staff and representatives of Inspire Development Centers (formerly the Washington State Migrant Council) renegotiated an additional 10-year lease for the Alice Grant Learning Center. The main change to the lease included an increase in rent from $500 to $1,112.50 per month and the inclusion of rent adjustments every 24 months. Regular Meeting Minutes June 25, 2013 Page 4 On motion by Councilmember Moore, second by Councilmember Souders, Council unanimously approved Resolution No. 2013-43 authorizing the Mayor to sign a Lease with Inspire Development Centers for the Alice Grant Learning Center. 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS CDBG General Purpose Grant Application – East Fourth Street Neighborhood Improvements – The City was advised on June 18th that the Community Development Block Grant (CDBG) General Purpose Grant application for the East Fourth Street Neighborhood Improvements was not selected for funding. Of the 34 grant applications submitted state-wide, only 14 projects were funded. West Second & Euclid Road Resurfacing – Due to the rainy weather conditions, the West Second Street and Euclid Road resurfacing project was delayed for one week. Weather permitting the resurfacing should be completed by next week. Wine Country/Elm Intersection Water Leak – A leak in the water main was detected at the intersection of Wine Country Road and Elm Street. The leak was repaired and the roadway would be paved by the end of the week. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Dog Park Committee – The Dog Park Committee officially received their non-profit status from the IRS. 10. EXECUTIVE SESSION – Potential Litigation Mayor Childress adjourned the regular meeting to an executive session at 7:45 p.m., for approximately 10 minutes to discuss potential litigation per RCW 42.30.110(1)(i)(A) with the aforementioned Mayor, Councilmembers and City Administrator present. Action following the executive session was anticipated. The meeting resumed at 7:55 p.m., with the aforementioned Mayor, Council and staff present. 11. AT&T MOBILITY/NEW CINGULAR WIRELESS SETTLEMENT AGREEMENT City Attorney Plant explained that in November 2010, AT&T Mobility/New Cingular Wireless submitted claims to all cities in the State of Washington seeking to recover improperly assessed cellular phone tax. AT&T subsequently sued all the cities in the State of Washington, including Grandview. AT&T sued Grandview in the amount of $10,665. The City has participated in this lawsuit. AT&T recently offered to settle this claim with Grandview for $4,425 which could be paid or given as a credit to future tax liability. He recommended that the Council authorize the Mayor to settle the lawsuit with AT&T in the amount of $4,425 to be given as a credit to future tax liabilities. On motion by Councilmember Horner, second by Councilmember Souders, Council unanimously authorized the Mayor to settle the lawsuit with AT&T Mobility/New Cingular Wireless in the amount of $4,425 to be given as a credit to future tax liabilities. Regular Meeting Minutes June 25, 2013 Page 5 12. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Horner, Council unanimously adjourned the regular meeting at 8:00 p.m. _______________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk