City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES JULY 9, 2013 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Mike Bren, Pam Horner, Bill Moore, Jesse Palacios, Javier Rodriguez and Joan Souders. Councilmember Diana Jennings advised she would be late for the meeting and arrived at 7:10 p.m. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Assistant Public Works Director Santos Trevino and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Councilmember Moore led the pledge of allegiance. 3. PRESENTATIONS – None 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Rodriguez, second by Councilmember Souders, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the June 25, 2013 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5029-5034 in the amount of $69,366.86 C. Payroll Check Nos. 6833-6868 in the amount of $23,447.52 D. Payroll Direct Deposit 06/16/13–06/30/13 in the amount of $84,471.55 E. Claim Check Nos. 103912-104009 in the amount of $332,286.58 6. ACTIVE AGENDA A. Resolution No. 2013-44 authorizing the Mayor to sign Change Order No. 1 with Inland Asphalt Company for the West Second Street and Euclid Road Resurfacing Project The City was awarded a $426,000 grant from the Transportation Improvement Board (TIB) for a grind and overlay project to West Second Street and Euclid Road. The grind and overlay project was to remove approximately three inches of old asphalt and to re-asphalt the roads with the same amount. During the grinding process, it was discovered that there were areas where the depth of the asphalt varied from two to three inches. In order to provide a quality overlay treatment, the contractor provided a pre-level application of the roadway in order to allow for a better uniform asphalt treatment. The pre-level work was estimated at approximately $21,365. The actual cost for the work would result in a decrease to the project in the amount of Regular Meeting Minutes July 9, 2013 Page 2 $2,047.23. The work was completed and any anticipated additional funding was pre-approved by TIB. On motion by Councilmember Horner, second by Councilmember Rodriguez, Council unanimously approved Resolution No. 2013-44 authorizing the Mayor to sign Change Order No. 1 with Inland Asphalt Company for the West Second Street and Euclid Road Resurfacing Project. B. Wastewater Pumping Facility Improvements Interim Financing The City received approval from USDA for funding on the Wastewater Pumping Facility Improvement project in the amount of $3,353,942. A requirement of USDA funding was to obtain interim financing during construction of the project. After construction was complete, USDA would reimburse the financial institution and the City would then make yearly payments to USDA. Requests for interim financing were mailed to four financial institutions. The City received two proposals from Washington Trust Bank and US Bank. The main points reviewed were the life of the loan, interest rates and fees. Washington Trust offered a one year note while US Bank offered a two year note. As for the interest rate, Washington Trust was slightly lower than US Bank (1.95% vs. 2.02%). Both banks had the same loan fees. With the technicalities of the project and the possibility that it may take longer than 12 months, staff recommended accepting the proposal from US Bank. The US Bank proposal would cost the City an additional $2,000-$3,000 over the course of project, but the two year loan would be more beneficial if the project ran longer. On motion by Councilmember Palacios, second by Councilmember Moore, Council unanimously accepted the US Bank proposal for interim financing on the Wastewater Pumping Facility Improvements and authorized the Mayor to execute on behalf of the City of Grandview such documents as are necessary to effectuate the loan. 7. UNFINISHED AND NEW BUSINESS A. Yakima Valley Fair & Rodeo Restroom Renovation Proposal The Yakima Valley Fair & Rodeo (YVFR) proposed to update the food court restrooms by providing all labor and material costs for said improvements, a copy of which is attached hereto and incorporated herein as part of these minutes. In return, the YVFR requested that the City waive the fair expenses for power, water, RV parking and garbage in the amount of $2,800. On motion by Councilmember Horner, second by Councilmember Moore, Council unanimously accepted the Yakima Valley Fair & Rodeo restroom renovation proposal in exchange for a credit of $2,800 in fair utility expenses. 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS Fireworks – City Administrator Arteaga reported that the July 4th holiday in Grandview was quiet. On July 4th, the Police Department had eight fireworks related contacts and issued one ticket. Between July 2nd and July 5th, the Police Department received 12 fireworks related calls. New Vision YCDA – The New Vision Board of Directors meeting was scheduled for July 18th from 5:30 to 7:00 p.m., at Snipes Mountain Brewing in Sunnyside. Regular Meeting Minutes July 9, 2013 Page 3 Council Retreat – The Council Retreat was scheduled for Tuesday, July 23rd, 1:00 p.m., at the Grandview Library. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Senior Network Social – Councilmember Souders reported that the Yankee Doodle Boogie and ice-cream social event sponsored by the Senior Network group was held on July 3rd at the Community Center. She commended Parks & Recreation Director Carpenter for his assistance in organizing the event. Movie in the Park – Councilmember Jennings reported that the “Movie in the Park” event co- sponsored by the YVCC Grandview Student Council was held on June 15th at the Country Park Amphitheater. An estimated 250 individuals attended. She commended Parks & Recreation Director Carpenter for his assistance in organizing the event. Employee Appreciation Picnic – Council discussed dates for the employee appreciation picnic. Staff would review dates, menu, location, cost, etc., and provide recommendations to Council. 10. EXECUTIVE SESSION – None 11. ADJOURNMENT On motion by Councilmember Palacios, second by Councilmember Rodriguez, Council unanimously adjourned the regular meeting at 7:25 p.m. _______________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk