City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES JULY 23, 2013 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Mike Bren, Pam Horner, Diana Jennings, Bill Moore, Jesse Palacios, Javier Rodriguez and Joan Souders. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, Police Chief David Charvet, City Treasurer Matt Cordray, Assistant Public Works Director Santos Trevino and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Councilmember Palacios led the pledge of allegiance. 3. PRESENTATIONS – None 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Horner, second by Councilmember Souders, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the July 9, 2013 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5036-5040 in the amount of $67,625.86 C. Payroll Check Nos. 6869-6900 in the amount of $99,218.49 D. Payroll Direct Deposit 07/01/13–07/15/13 in the amount of $88,703.76 E. Claim Check Nos. 104010-104099 in the amount of $376,356.48 6. ACTIVE AGENDA A. Resolution No. 2013-45 accepting the bid for the Police Station Re-Roof and authorizing the Mayor to sign all contract documents with Leslie & Campbell Inc. On May 14, 2013, Council approved Resolution No. 2013-32 approving Task Order No. 2013-03 with Huibregtse, Louman Associates (HLA), Inc., for the Police Station Re-Roof project. The project would consist of a partial roof replacement of the Police Station, including removal and replacement of approximately 3,600 square feet of existing built-up roof with a new single-ply roof membrane system. HLA partnered with BORArchitecture to provide the majority of services necessary for completion of this project. The total fee for services would be $8,055 for BORArchitecture and $2,200 for HLA. Bids for the Police Station Re-Roof were opened on July 16, 2013. A total of two bids were received with Leslie & Campbell Inc., of Yakima, Washington, submitting the lowest responsive bid in the amount of $32,760. Regular Meeting Minutes July 23, 2013 Page 2 The Police Department budget for this project was $26,000. An additional $17,015 would need to be transferred from the Capital Improvement Fund to the Police Department budget to offset the costs for the project. The total cost of this project would be $43,015. On motion by Councilmember Moore, second by Councilmember Rodriguez, Council unanimously approved Resolution No. 2013-45 accepting the bid for the Police Station Re-Roof and authorizing the Mayor to sign all contract documents with Leslie & Campbell Inc. B. Resolution No. 2013-46 authorizing the transfer of funds from the Capital Improvement Fund to the Police Department budget On motion by Councilmember Moore, second by Councilmember Souders, Council unanimously approved Resolution No. 2013-46 authorizing the transfer of funds from the Capital Improvement Fund to the Police Department budget. 7. UNFINISHED AND NEW BUSINESS Wine Country Road (E. Stover to W. Stover) TIB Preservation Grant Application – City Administrator Arteaga reported that the Transportation Improvement Board (TIB) would be receiving applications for funding through the Arterial Pavement Preservation Program for grind and overlay projects. He recommended the City submit an application for Wine Country Road from east Stover to west Stover. Applications were due on August 23rd. On motion by Councilmember Palacios, second by Councilmember Horner, Council unanimously instructed staff to submit an application to the Transportation Improvement Board Arterial Pavement Preservation program for a grind and overlay to Wine Country Road from east Stover to west Stover. 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS Wastewater Treatment Plant Outstanding Performance Award – The City received notification from the Washington State Department of Ecology that the Wastewater Treatment Plant would be receiving the 2012 “Wastewater Treatment Plant Outstanding Performance” award. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Dog Park – Councilmember Souders reported that the Dog Park Committee obtained their 501(c)3 non-profit status. The Committee was reviewing additional proposed sites. 10. EXECUTIVE SESSION – Public Works Union Negotiations Mayor Childress adjourned the meeting to an executive session at 7:05 p.m., for approximately 20 minutes to discuss Public Works union negotiations per RCW 42.30.140(4) with the aforementioned Mayor, Councilmembers, City Administrator and City Clerk present. The meeting resumed at 7:25 p.m., with the aforementioned Mayor, Council and staff present. No action was taken. Regular Meeting Minutes July 23, 2013 Page 3 11. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Rodriguez, Council unanimously adjourned the regular meeting at 7:25 p.m. _______________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk