City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES MARCH 11, 2014 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress, Councilmembers Mike Bren, Gloria Mendoza, Bill Moore, Jesse Palacios and Joan Souders. Excused from the meeting were Councilmembers Diana Jennings and Javier Rodriguez. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, Assistant Public Works Director Santos Trevino, Police Chief Kal Fuller, City Treasurer Matt Corday, Parks & Recreation Director Mike Carpenter and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Councilmember Souders led the pledge of allegiance. 3. PRESENTATIONS A. New City Employees – Assistant Public Works Director Trevino introduced Daniel Tiliano who was hired as the new Water Plant Operator at the Public Works Department. Police Chief Fuller introduced Jasper Rubalcava who was hired as a new Police Officer with the Police Department. 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Palacios, second by Councilmember Souders, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the February 25, 2014 study session minutes B. Minutes of the February 25, 2014 regular meeting C. Payroll Electronic Fund Transfers (EFT) Nos. 5149-5154 in the amount of $69,974.96 D. Payroll Check Nos. 7272-7316 in the amount of $45,100.65 E. Payroll Direct Deposit 2/16/14 – 2/28/14 in the amount of $87,787.65 F. Claim Check Nos. 105381-105492 in the amount of $680,893.01 G. Resolution No. 2014-19 declaring certain property as surplus and authorizing its sale or disposition H. Ordinance No. 2014-6 providing for the annexation of property known as the Russell/Dahlin/Syverson Annexation to the City of Grandview pursuant to the petition method, and incorporating the same within the corporate limits thereof, providing for the assumption of existing indebtedness, requiring said property to be assessed and taxed at the same rate and basis as other property within said city, adopting a comprehensive land use plan, and changing the official zoning map of the city Regular Meeting Minutes March 11, 2014 Page 2 I. Ordinance No. 2014-7 providing for the annexation of property known as the Port of Grandview Annexation to the City of Grandview pursuant to the petition method, and incorporating the same within the corporate limits thereof, providing for the assumption of existing indebtedness, requiring said property to be assessed and taxed at the same rate and basis as other property within said city, adopting a comprehensive land use plan, and changing the official zoning map of the city 6. ACTIVE AGENDA A. Public Hearing – Undeveloped Right-of-Way Vacation (Warehouse Street) Mayor Childress opened the public hearing to receive comments on a petition to vacate undeveloped right-of-way known as Warehouse Street currently dividing Parcel No. 230923- 21403 owned by Yakima Valley Community College and lying north of the Union Pacific Railroad right-of-way and south of West Main Street in the City of Grandview by reading the public hearing procedure. City Administrator Arteaga explained that Yakima Valley Community College submitted a petition for vacation of right-of-way for Parcel No. 230923-21403 owned by the State Board for Community and Technical Colleges, Yakima Valley Community College. The undeveloped right-of-way in question was that portion of Warehouse Street that was not included in the original street vacation Ordinance No. 1221 adopted by the City Council on June 20, 1988 and recorded under Yakima County Auditor’s File No. 1243-250, 251. This piece of undeveloped right-of-way currently divided Parcel No. 230923-21403. Teresa Holland, Vice-President of Administrative Services, Yakima Valley Community College, thanked the Council for hearing the vacation petition. She appreciated the relationship between the City and YVCC and the presence of the college in the community. It was YVCC’s intent with this vacation to continue expansion of the campus and create a beautiful entrance off Wine Country Road. Bryce Humpherys, Dean, YVCC Grandview Campus, stated YVCC valued the partnership with the City and the vacation would be the next step in the growth of the campus by developing the land to create a new entrance. Further expansion of the campus would reflect really well on the community and he encouraged Council move forward with the vacation. There were no comments received by mail. Mayor Childress closed the hearing. B. Resolution No. 2014-20 approving Task Order No. 2014-01 with Huibregtse, Louman Associates, Inc., for the Police Station Planning Study The City has a General Services Agreement with Huibregtse, Louman Associates, Inc., (HLA) for work pursuant to task orders. Police Chief Fuller explained that an architectural concept and design study was necessary to determine how to develop a new Police Department Facility in Grandview. In the 2014 budget, $15,000 was approved for this study. Regular Meeting Minutes March 11, 2014 Page 3 On motion by Councilmember Moore, second by Councilmember Bren, Council unanimously approved Resolution No. 2014-20 approving Task Order No. 2014-01 with Huibregtse, Louman Associates, Inc., for the Police Station Planning Study. C. Resolution No. 2014-21 approving Task Order No. 2014-02 with Huibregtse, Louman Associates, Inc., for the Museum Preliminary Design and Budget The City has a General Services Agreement with Huibregtse, Louman Associates, Inc., (HLA) for work pursuant to task orders. Parks & Recreation Director Carpenter explained that within the 2014 Capital Improvement Program Budget, there was currently $200,000 earmarked for the design and construction of a new Museum facility to be located behind the Grandview Community Center at the Country Park Events Center. Task Order No. 2014-02 would allow for preliminary design and more detailed budget costs/analysis for the proposed Museum facility. The preliminary design and budget information would be provided by the architect for the City within 60 calendar days after authorization to proceed. As noted, all work shall be performed on a lump sum basis in the amount of $11,000. The architect would be working with staff and the R.E. Powell Museum Board during key elements of the preliminary design work. On motion by Councilmember Palacios, second by Councilmember Bren, Council unanimously approved Resolution No. 2014-21 approving Task Order No. 2014-02 with Huibregtse, Louman Associates, Inc., for the Museum Preliminary Design and Budget. D. Ordinance No. 2014-8 amending Section 17.04.025 of the Grandview Municipal Code to prohibit the production, processing and/or retail outlets and sales of marijuana in all zoning districts of the City City Attorney Plant explained that the City Council directed the preparation of an ordinance that prohibited the siting of recreational marijuana businesses in the City of Grandview. At the City Council meeting on February 25, 2014, the City Council adopted a new Section 17.04.025 of the Grandview Municipal Code that prohibited uses that were illegal under local, state or federal law in all zoning districts in the City. The ordinance presented for consideration would amend the new Section 17.04.025 to directly prohibit recreational marijuana businesses authorized by I- 502. The ordinance as proposed was based on an ordinance adopted by the City of Yakima. Adoption of the proposed ordinances was categorically exempt from the threshold determination and EIS requirements of the State Environmental Policy Act pursuant to WAC 197-11-800(19). On motion by Councilmember Bren, second by Councilmember Souders, Council unanimously approved Ordinance No. 2014-8 amending Section 17.04.025 of the Grandview Municipal Code to prohibit the production, processing and/or retail outlets and sales of marijuana in all zoning districts of the City. 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS YVCOG General Membership Meeting – The YVCOG General Membership meeting was scheduled for March 19th in Toppenish. Regular Meeting Minutes March 11, 2014 Page 4 Wastewater Pumping Facility Improvements – City Administrator Arteaga reported that the Wastewater Pumping Facility Improvements were on schedule and would be completed in a few weeks. WWTP Main Line Leak Repair – City Administrator Arteaga reported that the 14-inch main line installed in the late 80’s by the City, Game Department and Ducks Unlimited for moving water into the “East Game Property” experienced a few leaks. The main line was located on top of the ground without any cover and repairs were being completed at this time. The main line was only utilized a few months during the year because of the lower BOD levels in the water. The repairs would be completed by end of week and water pumping by this weekend. Bonnieview Road Improvements – City Administrator Arteaga reported that construction on the Bonnieview Road Improvements from Wilson to Elm started on March 10th. Forsell Road Sidewalk Extension Improvements – City Administrator Arteaga reported that funding was secured for the Forsell Road Sidewalk Extension Improvements from Wallace Way to Euclid. The next step would be updating the Six-Year TIP and preparing WSDOT documentation for allocation of the funding. This construction project would begin later this year or early 2015. This project would improve the pedestrian traffic to the Community Center and Country Park Event Center. Old Inland Empire Improvements – City Administrator Arteaga reported that design for the Old Inland Empire Improvements from Grandridge to City limits funded by an STP grant have begun. Construction funding was secured, but would be based on availability. HLA estimated this would be a 2017 or 2018 project unless another municipality’s project was not shovel ready and the City’s project could move up on the funding schedule. He recommended that the City complete as much work as possible in the event that funding would become available sooner. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Dog Park – Councilmember Souders reported that R.E. Powell Distributing donated space for storage of fencing material. The Dog Park Committee’s next fundraiser would be an Easter Egg Hunt for dogs. Community Float Trailer Donation – Mayor Childress reported that the Chamber of Commerce was seeking donations for the repair and/or purchase of a new community float trailer. He requested staff research the possibility of the City donating economic development funds to the Chamber for said trailer. City Administrator Arteaga stated that staff contacted Municipal Research and were advised that the City could donate funds to the Chamber by agreement provided there was a municipal purpose and that economic development was a legitimate purpose for the expenditure of funds. He recommended the City donate the $5,000 budgeted this year in the economic development fund. On motion by Councilmember Souders, second by Councilmember Bren, Council unanimously approved a donation of $5,000 to the Chamber of Commerce for the community float trailer and directed the City Attorney to prepare an agreement between the City and Chamber for said donation. Regular Meeting Minutes March 11, 2014 Page 5 10. EXECUTIVE SESSION – Property Matters Mayor Childress adjourned the meeting to an executive session at 7:35 p.m., for approximately 15 minutes to discuss property matters per RCW 42.30.110 (1)(c) with the aforementioned Mayor, Councilmembers, City Attorney, City Administrator, City Treasurer and City Clerk present. The meeting resumed at 7:50 p.m., with the aforementioned Mayor, Council and staff present. 11. ADJOURNMENT On motion by Councilmember Moore, second by Councilmember Bren, Council unanimously adjourned the regular meeting at 7:50 p.m. _______________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk