City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES APRIL 28, 2015 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Mike Bren, Gloria Mendoza, Bill Moore, Jesse Palacios and Joan Souders. Excused from the meeting were Councilmembers Robert Ozuna and Javier Rodriguez. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Treasurer Matt Cordray, Assistant Public Works Director Santos Trevino, Water Operator Daniel Tiliano, Police Chief Kal Fuller and City Clerk Anita Palacios. Excused from the meeting was City Attorney Quinn Plant. 2. PLEDGE OF ALLEGIANCE Councilmember Souders led the pledge of allegiance. 3. PRESENTATIONS – None 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Souders, second by Councilmember Mendoza, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the April 14, 2015 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5359-5363 in the amount of $64,770.16 C. Payroll Check Nos. 8015-8033 in the amount of $83,738.50 D. Payroll Direct Deposit 04/01/15 – 04/15/15 in the amount of $82,151.13 E. Claim Check Nos. 107971-108050 in the amount of $164,754.74 6. ACTIVE AGENDA A. Public Forum – Water Use Efficiency Program Mayor Childress opened the public forum on the City’s Water Use Efficiency (WUE) Program. The purpose of the forum was to review and discuss the City’s WUE Program and proposed goals. Water Operator Tiliano explained the City’s WUE Program as follows: Planning Requirements In 2003, the Washington State Legislature passed the Municipal Water Supply-Efficiency Requirements Act (commonly called the Municipal Water Law) as part of a multi-year effort to reform the state’s water laws. The act required all municipal water suppliers to use water more efficiently in exchange for water right certainty and flexibility to meet future water demands. The Legislature directed the Department of Health to adopt a rule that establishes water use Regular Meeting Minutes April 28, 2015 Page 2 efficiency requirements for all municipal suppliers. The Water Use Efficiency (WUE) Rule, which became effective on January 22, 2007, included the following key items:  WUE Program – This element of the rule required the collection of water production and consumption data, forecast of future water demands, evaluation of system leakage, evaluation of water rate structures, and the implementation of WUE measures. This Program was a required element of all Water System Plans prepared after January 22, 2008.  Distribution System Leakage (DSL) Standard – Municipal water suppliers with 1,000 or more connections were required to satisfy a DSL standard equal to 10% or less of total production by July 1, 2010.  WUE Goal Setting and Performance Reporting – Municipal water suppliers were required to set WUE goals through a public process and report annually on their performance to customers and to DOH. For water systems with 1,000 or more connections, the deadline for having established systems goals was July 1, 2009. WUE goals must be established through a public process for a six-year period, and should be re-evaluated each cycle. The City completed all the requirements of the Water Use Efficiency (WUE) Rule Requirements. Current Water Conservation Program The City’s past Water Conservation Program, or Water Use Efficiency (WUE) Program, was prepared in January 2008. As part of the current Water System Plan, the City’s 2015–2021 WUE Program was expanded and restructured in accordance with WAC 246-290-810(4) and consisted of the following elements:  Water Use Efficiency Goals  Evaluation and Implementation of Water Use Efficiency Measures  WUE Measure Implementation  Customer Education  Water Use Efficiency Program Effectiveness  Distribution System Leakage (DSL) Evaluation The City’s 2008 WUE Program included a goal to reduce total water production from 2008 to 2013 by 25 million gallons. The City’s goal was first met in 2009 and since, the City sustained the 25 million gallon reduction from the 2008 production. In addition to the production conservation goal, there had been a 7.6% reduction in annual residential consumption and a 9.3% reduction in residential demand per service since 2008. The City’s 2015-2021 WUE Program had the following requirements and schedules:  Continue collecting production and consumption data through December 31, 2021.  Include WUE Program in a planning document by April 28, 2015.  Set our own WUE goals by April 28, 2015.  Submit the first annual performance report by July 1, 2015.  Continue to meet distribution leakage standards (using a rolling 3-year average) July 1, 2018. Water Use Efficiency Goal Staff proposed the following two goals along with the performance measures for the 2015 - 2021 WUE Program Requirements. The proposed WUE Program would address goals for both supply-side efficiency goals and demand-side efficiency goals and were as follows: Regular Meeting Minutes April 28, 2015 Page 3 GOAL #1: The water system would continue to meet and/or exceed the recommended 10% or less non-revenue unaccounted water for the following six (6) year reporting period by implementing the following performance measures to attain the goal:  Continue to re-calibrate our well source meters, large water meters, and industrial meters annually.  Continue to require that all fire hydrant flushing be metered.  Continue to meter fire truck water usage while in training.  Continue to require that all water used for street sweeping be metered.  Continue to encourage our local industries, commercial users, and residential users to implement and practice conservation methods.  Continue to collect and review water production meter data (supply side) and water consumption meter data (demand side) monthly. GOAL #2: The water system would work towards saving 10,000,000 gallons during the six-year reporting period of 2015 through 2021. The City would target residential single family homes and would like to meet a savings of 3 gallons per day, per home. The City would implement the following measures in order to attain this goal:  Include monthly water information in the local newspaper and the City’s website.  Continue to participate in the local school’s events such as career day.  Include water conservation information in the annual Consumer Confidence Report (CCR).  Continue to provide education packets, going door-to-door to residential customers who use potable water for both inside and outside use.  Continue to collect and review water production meter data (supply side) and water consumption meter data (demand side) monthly.  Place notices on the customer’s monthly bills to encourage customers to check for leaks and be aware of excessive water use due to over watering lawns and gardens. B. Resolution No. 2015-23 adopting the Water Use Efficiency Goals On motion by Councilmember Moore, second by Councilmember Palacios, Council unanimously approved Resolution No. 2015-23 adopting the Water Use Efficiency Goals. C. Ordinance No. 2015-9 authorizing the issuance and sale of water and sewer revenue refunding bonds of the City in the aggregate principal amount of not to exceed $2,600,000 to refund certain outstanding water and sewer bonds of the City; fixing parameters with respect to certain terms and covenants of the bonds; appointing the City’s designated representative to approve the final terms of the sale of the bonds; and providing for other related matters City Treasurer Cordray explained that the City’s bond underwriter, D.A. Davidson & Co., monitors the City’s outstanding revenue bonds on a regular basis. The reason for doing this was to compare the outstanding interest rates with market rates of current bond sales. Over the past few months, he had been working with D.A. Davidson & Co., to put in the place the opportunity to refund or refinance the 2005 Water/Sewer Revenue Bonds. City staff would be conducting a Rating Presentation with Standards & Poor on April 30th to get the best possible rating that would lead to better interest rates. Given current bond market rates, the average annual debt service saving was estimated to be $34,000 to $37,000. This was a total savings within the Water Sewer Fund of approximately $150,000 over the last four years of the bond. Regular Meeting Minutes April 28, 2015 Page 4 On motion by Councilmember Mendoza, second by Councilmember Moore, Council unanimously approved Ordinance No. 2015-9 authorizing the issuance and sale of water and sewer revenue refunding bonds of the City in the aggregate principal amount of not to exceed $2,600,000 to refund certain outstanding water and sewer bonds of the City; fixing parameters with respect to certain terms and covenants of the bonds; appointing the City’s designated representative to approve the final terms of the sale of the bonds; and providing for other related matters. 7. UNFINISHED AND NEW BUSINESS A. Resolution No. 2015-24 authorizing the Mayor to sign an Industrial Wastewater User Contract Amendment with Conrad & Adams Fruit, LLC and Resolution No. 2015-25 authorizing the Mayor to sign an Industrial Wastewater User Contract Amendment with Fruit Smart, Inc. In February 2015, City staff met with the Industrial Managers and explained the need to do some housekeeping modifications to the Schedule “A” attachment of their Industrial Wastewater Contracts. In addition, the City would also adjust the loading amount if it was warranted. At this time, the City received two Schedule “A” contract amendments for Council consideration. The first amendment was for Conrad & Adams Fruit, LLC which only had a verbiage change and the other was for Fruit Smart, Inc. which had a change in verbiage and additional BOD capacity. Fruit Smart had grown very rapidly and was exceeding their BOD limits. Fruit Smart’s amendment was time sensitive and needed to be adjusted in order to stay in compliance with DOE. The Wastewater Treatment Plant had plenty of reserve BOD capacity and approving the additional 2,000 pounds per day would not pose a problem. On motion by Councilmember Bren, second by Councilmember Moore, Council unanimously approved Resolution No. 2015-24 authorizing the Mayor to sign an Industrial Wastewater User Contract Amendment with Conrad & Adams Fruit, LLC and Resolution No. 2015-25 authorizing the Mayor to sign an Industrial Wastewater User Contract Amendment with Fruit Smart, Inc. 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS East Fourth Street Dog Complaint – Police Chief Fuller explained that the Animal Control Officer was working with the complainant and dog owners to resolve the dog issue on East Fourth Street. Police Patrol Union Interest Arbitration – City Administrator Arteaga reported that the police patrol union interest arbitration would be taking place on May 21st and 22nd. 9. MAYOR & COUNCILMEMBER MEETING REPORTS Police Commendation – Mayor Childress reported that he had received an e-mail from a citizen thanking the police force for cleaning up their neighborhood and making it a safe place for their kids to play. Community Center Advisory Committee – Councilmember Souders reported that she attended the Community Center Advisory Committee meeting on April 21st. Regular Meeting Minutes April 28, 2015 Page 5 Dollar Tree and Dad’s Dream Bakery Ribbon Cuttings – Mayor Childress reported that ribbon cutting ceremonies were held on April 25th for the Dollar Tree and Dad’s Dream Bakery. Chamber of Commerce Community Awards Banquet – Mayor Childress reported that the Chamber of Commerce Community Awards Banquet was held on April 17th. Emergency Medical Services Board – Mayor Childress reported that he would be representing the mayors on the Yakima County Emergency Medical Services Board. 10. EXECUTIVE SESSION – None 11. ADJOURNMENT The regular meeting adjourned at 7:45 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk