City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES MAY 12, 2015 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Mike Bren, Gloria Mendoza, Bill Moore, Jesse Palacios, Javier Rodriguez and Joan Souders. Excused from the meeting was Councilmember Robert Ozuna. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Treasurer Matt Cordray, Police Chief Kal Fuller, Assistant Public Works Director Santos Trevino and City Clerk Anita Palacios. Excused from the meeting was City Attorney Quinn Plant. 2. PLEDGE OF ALLEGIANCE Councilmember Rodriguez led the pledge of allegiance. 3. PRESENTATIONS A. New Employee Introduction – Charles Sanchez, Police Dispatcher Police Chief Fuller introduced Charles Sanchez who was hired as a Dispatcher for the Police Department on May 4, 2015. B. 25-Year Service Award – Lillian Veliz, Public Works Assistant Mayor Childress presented a 25-Year Service Award to Lillian Veliz, Public Works Assistant, in recognition and appreciation of her loyal service and dedication to the City of Grandview. 4. PUBLIC COMMENT – None 5. CONSENT AGENDA On motion by Councilmember Souders, second by Councilmember Rodriguez, Council unanimously approved the Consent Agenda consisting of the following: A. Minutes of the April 28, 2015 study session B. Minutes of the April 28, 2015 regular meeting C. Payroll Electronic Fund Transfers (EFT) Nos. 5364-5369 in the amount of $70,489.64 D. Payroll Check Nos. 8034-8073 in the amount of $24,126.75 E. Payroll Direct Deposit 04/16/15 – 04/30/15 in the amount of $83,316.55 F. Claim Check Nos. 108051-108141 in the amount of $599,288.35 G. Resolution No. 2015-26 authorizing the Mayor to sign an Industrial Wastewater User Contract Amendment with Baker Commodities Regular Meeting Minutes May 12, 2015 Page 2 6. ACTIVE AGENDA A. Resolution No. 2015-27 approving Task Order No. 2015-02 Addendum No. 1 with Huibregtse, Louman Associates, Inc., for the East Wine Country Plaza Improvements On March 18, 2015, bids were opened for the construction of the East Wine Country Plaza which was being funded through the SIED Program. The City received very good bids and has approximately $180,000 remaining in the fund budget. The City requested approval from David McFadden to use the remaining funds for improvements of East Wine Country Road. The proposed improvements would include an asphalt grind/overlay, new LED lights and irrigation improvements. The City Engineer would need to prepare construction specifications in order to obtain an estimate which would be in the form of a change order for the additional work. The total estimate for the design engineering, construction engineering and additional construction was estimated at $173,954 which leaves an estimated balance of $7,174.18. On motion by Councilmember Moore, second by Councilmember Souders, Council unanimously approved Resolution No. 2015-27 approving Task Order No. 2015-02 Addendum No. 1 with Huibregtse, Louman Associates, Inc., for the East Wine Country Plaza Improvements. B. Resolution No. 2015-28 authorizing the Mayor to sign Supplemental Agreement Number 1 with Huibregtse, Louman Associates, Inc., for professional engineering services relating to the Old Inland Empire Highway Improvements Currently, the City was under contract with HLA for the design of the Old Inland Empire Highway Improvements which were funded through an STP Grant. The agreement was executed on January 14, 2014, with a maximum payable amount of $242,900 and the design was to be completed on June 30, 2015. However, because of the lack of available construction funding, the City extended the completion of the design work. The Supplement Agreement Number 1 would extend the completion date for design to December 31, 2016, providing additional time to apply for construction dollars. The supplemental agreement did not increase the cost and only extended the completion date. On motion by Councilmember Mendoza, second by Councilmember Moore, Council unanimously approved Resolution No. 2015-28 authorizing the Mayor to sign Supplemental Agreement Number 1 with Huibregtse, Louman Associates, Inc., for professional engineering services relating to the Old Inland Empire Highway Improvements. 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS YVCOG General Membership Meeting – The YVCOG General Membership meeting was scheduled for May 20th in Naches. RSVP’s were received from Mayor Childress, Councilmembers Moore, Mendoza and Sounders, City Administrator Arteaga and Assistant Public Works Director Trevino. Regular Meeting Minutes May 12, 2015 Page 3 9. MAYOR & COUNCILMEMBER MEETING REPORTS Swimming Pool – Councilmember Souders reported that the Swimming Pool Committee met on May 7th. Phase I of the pool improvements were underway in the bathhouse. Volunteers installed the solar skylights and completed the interior painting. The rubberized flooring was ready to be installed. The bathroom fixtures were ordered. Dog Park – Councilmember Souders reported that the Dog Park Committee met and the initial fencing installation should be completed soon. DRYVE – Councilmember Palacios reported that the DRYVE/TRANS-Action Committee took a trip to Washington DC to meet with legislators to discuss transportation issues and funding. Mayor Vacation – Mayor Childress reported that he would be on vacation during the week of the next Council meeting. 10. EXECUTIVE SESSION – None 11. ADJOURNMENT The regular meeting adjourned at 7:20 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk