City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 8, 2015 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Mike Everett, Dennis McDonald, Gloria Mendoza, Bill Moore, Javier Rodriguez and Joan Souders. Excused from the meeting was Councilmember Jesse Palacios. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Library Director Elizabeth Jahnke and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Library Director Jahnke led the pledge of allegiance. 3. PRESENTATIONS – None 4. PUBLIC COMMENT – None 5. CONSENT AGENDA Councilmember Souders requested Resolution No. 2015-53 accepting the bid and authorizing the Daily Sun News as the Official City Newspaper for the year 2016 be removed from the Consent Agenda. On motion by Councilmember Rodriguez, second by Councilmember Moore, Council approved the amended Consent Agenda consisting of the following: A. Minutes of the November 24, 2015 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5476-5481 in the amount of $119,681.65 C. Payroll Check Nos. 8495-8534 in the amount of $34,734.40 D. Payroll Direct Deposit 11/16/15-11/30/15 in the amount of $138,990.62 E. Claim Check Nos. 109405-109491 in the amount of $569,725.78 F. Resolution No. 2015-54 authorizing the Mayor to sign all contract documents with Banlin Construction for the Museum renovation project 6. ACTIVE AGENDA A. Ordinance No. 2015-20 adopting the budget and confirming tax levies for revenue to carry on the government for the fiscal year ending December 31, 2016 On motion by Councilmember Moore, second by Councilmember Souders, Council approved Ordinance No. 2015-20 adopting the budget and confirming tax levies for revenue to carry on the government for the fiscal year ending December 31, 2016. Regular Meeting Minutes December 8, 2015 Page 2 B. Ordinance No. 2015-21 amending the 2015 Annual Budget After staff monitoring and review of funds, the following budget accounts were identified for amendment. Ordinance No. 2015-21 provided for the amending of the 2015 Annual Budget to accommodate the changes in sources and uses. By Fund the highlights of the budget changes were:  Cemetery Fund: Increase in Opening & Closing revenue with an equal increase in appropriations for Regular Salaries & Wages and Professional Services have resulted in no changes to the estimated Ending Fund Balance. On motion by Councilmember Mendoza, second by Councilmember Moore, Council approved Ordinance No. 2015-21 amending the 2015 Annual Budget. C. Ordinance No. 2015-22 vacating Bonnieview Road right-of-way between Euclid Road and the Railroad right-of-way pursuant to Chapter 35.79 RCW and establishing and effective date On motion by Councilmember Everett, second by Councilmember Souders, Council approved Ordinance No. 2015-22 vacating Bonnieview Road right-of-way between Euclid Road and the Railroad right-of-way pursuant to Chapter 35.79 RCW and establishing and effective date. D. Ordinance No. 2015-23 regarding a Supporting Investments in Economic Diversification Contract with Yakima County and the City of Grandview for the Euclid/Wine Country Road Improvements; authorizing the Mayor to execute all documents necessary to implement the agreement and receive and expend all monies received under the agreement for the project; and creating project Fund 330 – Euclid/WCR Improvements and authorizing the City Treasurer to make interfund loans to support cash flow to Fund 330 – Euclid/WCR Improvements In October, the City was awarded a half grant and half loan in the amount of $414,600.00 ($207,300.00 to be in the form of a loan and $207,300 to be in the form of a grant) from the Yakima County Infrastructure Fund also referred to as the Supporting Investments in Economic Diversification (SIED) Fund for the Euclid/Wine Country Road Improvements. In addition, the City was required to provide a local match in the amount of $103,650. The project would be a partnership with FruitSmart and the Port of Grandview. FruitSmart would reimburse the City $64,000.00 and the Port of Grandview would reimburse $5,000.00. On motion by Councilmember Moore, second by Councilmember McDonald, Council approved Ordinance No. 2015-23 regarding a Supporting Investments in Economic Diversification Contract with Yakima County and the City of Grandview for the Euclid/Wine Country Road Improvements; authorizing the Mayor to execute all documents necessary to implement the agreement and receive and expend all monies received under the agreement for the project; and creating project Fund 330 – Euclid/ WCR Improvements and authorizing the City Treasurer to make interfund loans to support cash flow to Fund 330 – Euclid/WCR Improvements. Regular Meeting Minutes December 8, 2015 Page 3 E. Resolution No. 2015-55 authorizing the Mayor to sign the Technical Assistance Contract No. 010116GV with the Yakima Valley Conference of Governments Each year, the City contracts with the Yakima Valley Conference of Governments (YVCOG) for technical assistance to include planning activities and grant applications. YVCOG has the expertise and capability of assisting the City with these activities and projects. The maximum amount of compensation and reimbursement to be paid by the City to YVCOG under this Technical Assistance Contract would be $10,000. On motion by Councilmember Rodriguez, second by Councilmember Everett, Council approved Resolution No. 2015-55 authorizing the Mayor to sign the Technical Assistance Contract No. 010116GV with the Yakima Valley Conference of Governments. F. Resolution No. 2015-56 authorizing the Mayor to sign the Washington State Transportation Improvement Board Fuel Tax Grant Agreement for the FY 2017 Arterial Preservation Project 3-E-183(004)-1 Wine Country Road from Ash Street to Fir Street On November 20th, the City was awarded FY 2017 Arterial Preservation Project funding from the Washington State Transportation Improvement Board (TIB) in the amount of $406,341 for Wine Country Road Overlay Improvements from Ash Street to Fir Street. The City would be required to provide a local match in the amount of $45,149 which would be funded through the Transportation Benefit District. The project was scheduled for construction in the spring of 2016. On motion by Councilmember Souders, second by Councilmember Mendoza, Council approved Resolution No. 2015-56 authorizing the Mayor to sign the Washington State Transportation Improvement Board Fuel Tax Grant Agreement for the FY 2017 Arterial Preservation Project 3-E-183(004)-1 Wine Country Road from Ash Street to Fir Street. G. Resolution No. 2015-53 accepting the bid and authorizing the Daily Sun News as the Official City Newspaper for the year 2016 Councilmember Souders expressed concern with the Daily Sun News being named as the legal newspaper for the City rather than the local newspaper, the Grandview Herald. City Clerk Palacios noted that all the newspapers submitting bids met the requirements of the bid specifications with the Daily Sun News submitting the lowest responsible bid. On motion by Councilmember Mendoza, second by Councilmember Rodriguez, Council approved Resolution No. 2015-53 accepting the bid and authorizing the Daily Sun News as the Official City Newspaper for the year 2016. Regular Meeting Minutes December 8, 2015 Page 4 7. UNFINISHED AND NEW BUSINESS A. Relocation of City Entrance Sign at Intersection of OIE/Elm With the construction of the new gateway sign at the west entrance, City Administrator Arteaga recommended the former “Welcome to Grandview” redwood sign be relocated to the south City limits at the intersection of OIE and Elm. He requested Council’s permission to research the possibility of relocating the sign to that location which was Yakima County right-of-way. On motion by Councilmember Everett, second by Councilmember, Moore, Council directed the City Administrator to research the relocation of the City of Grandview entrance sign to the intersection of OIE and Elm. B. December 22, 2015 Council Meeting Cancellation On motion by Councilmember Moore, second by Councilmember Mendoza, Council approved cancelling the December 22, 2015 regular Council meeting due to a lack of agenda items. 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS YVCOG General Membership Meeting – The YVCOG General Membership meeting was scheduled for December 9th in Yakima. The program would include Yakima Basin Watershed Improvement Plan, LEAD - Law Enforcement Against Drugs, and adoption of the 2016 YVCOG budget. 9. MAYOR & COUNCILMEMBER MEETING REPORT 2016 Project Homeless Connect Service Event – Councilmember Souders attended the first planning meeting for the 2016 Project Homeless Connect Service Event hosted by the Homeless Network of Yakima County. 10. EXECUTIVE SESSION – None 11. ADJOURNMENT The regular meeting adjourned at 7:40 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk