City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES JANUARY 12, 2016 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Mike Everett, Dennis McDonald, Gloria Mendoza, Javier Rodriguez and Joan Souders. Excused from the meeting were Councilmembers Gay Brewer and Bill Moore. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, Parks & Recreation Director Mike Carpenter, Assistant Public Works Director Santos Trevino and City Clerk Anita Palacios. 2. OATHS OF OFFICE City Attorney Plant administered the Oaths of Office to newly elected Mayor Norm Childress, Councilmember Dennis McDonald (Position 6) and Councilmember Mike Everett (Position 7). 3. PLEDGE OF ALLEGIANCE City Administrator Arteaga led the pledge of allegiance. 4. PRESENTATIONS A. Distinguished Service Award – Councilmember Jesse Palacios Mayor Childress presented a Distinguished Service Award to Councilmember Jesse Palacios in recognition and appreciation of his loyal service and dedication to the citizens of Grandview. B. 2016 Mid-Valley Swim League Championships – Frans Ebbelaar Frans Ebbelaar, Chair of the Grandview Neptune Swim Team Championships, provided a brief overview of the upcoming Mid-Valley Swim League Championships that would be hosted by the Grandview Swim Team on July 29-31, 2016 in Grandview. 5. PUBLIC COMMENT Mr. and Mrs. Jose Vasquez from the Liga Nezahualcoyotl Soccer League requested the City’s assistance in providing facilities and/or fields at a reduced rate to operate his soccer league. City Administrator Arteaga explained that staff had previously met with Mr. Vasquez to discuss his requests and he was asked to provide a written proposal. To date, staff had not received the proposal. Mayor Childress requested that Mr. Vasquez provide staff with the written proposal for consideration. Regular Meeting Minutes January 12, 2016 Page 2 6. CONSENT AGENDA Councilmember Everett requested that Resolution No. 2016-2 authorizing the Mayor to sign a Repayment Contract between the City of Grandview and FruitSmart, Inc., be removed from the Consent Agenda. On motion by Councilmember Mendoza, second by Councilmember Souders, Council approved the amended Consent Agenda consisting of the following: A. Minutes of the December 8, 2015 regular meeting B. Payroll Electronic Fund Transfers (EFT) Nos. 5486-5496 in the amount of $150,663.74 C. Payroll Check Nos. 8535-8593 in the amount of $109,561.16 D. Payroll Direct Deposit 12/01/15 – 12/15/15 in the amount of $85,843.42 and Payroll Direct Deposit 12/16/15 – 12/31/15 in the amount of $95,778.61 E. Claim Check Nos. 109492-109755 in the amount of $748,040.16 F. 2016 City Board and Commission Appointments G. Resolution No. 2016-1 declaring certain property as surplus and authorizing its sale or disposition 7. ACTIVE AGENDA A. Resolution No. 2016-3 authorizing the Mayor to sign a Washington State Transportation Improvement Board Consultant Agreement with HLA Engineering and Land Surveying, Inc., for the Wine Country Road Improvements from Ash Street to Fir Street The City was selected by the Washington State Transportation Improvement Board to receive Arterial Preservation Program funding in the amount of $406,341 for the Wine Country Road improvements from Ash Street to Fir Street. On December 8, 2015, Council approved Resolution No. 2015-56 authorizing the Mayor to sign the Washington State Transportation Improvement Board (TIB) Fuel Tax Grant Agreement for the FY 2017 Arterial Preservation Project 3-E-183(004)-1 Wine Country Road from Ash Street to Fir Street. Resolution No. 2016- 3 was the TIB Consultant Agreement with HLA Engineering and Land Surveying, Inc., for construction services in the amount of $42,660.00. Councilmember Everett requested that the President of HLA Engineering and Land Surveying, Inc., attend the next Council meeting to explain the calculation of the indirect cost rate for overhead as identified on Exhibit D-1 of the Consultant Agreement. On motion by Councilmember Souders, second by Councilmember Mendoza, Council approved Resolution No. 2016-3 authorizing the Mayor to sign a Washington State Transportation Improvement Board Consultant Agreement with HLA Engineering and Land Surveying, Inc., for the Wine Country Road Improvements from Ash Street to Fir Street. Regular Meeting Minutes January 12, 2016 Page 3 B. Resolution No. 2016-4 approving Task Order No. 2016-01 with HLA Engineering and Land Surveying, Inc., for the Euclid/Wine Country Road Intersection and Forsell Half Street Improvements The City received funding from the Yakima County Supporting Investments in Economic Diversification (SIED) fund in the form of $207,300 grant and $207,300 loan. Funding was in support of the Euclid/Wine Country Road Intersection and Forsell Half Street improvements necessary to improve turning radius of large trucks heading northwest on Wine Country Road and turning south onto Euclid Road. This project would also widen the south side of Forsell Road from Wallace Way to Euclid Road. Engineering design work was anticipated to begin as soon as the City executed an agreement with Yakima County for funding with construction anticipated to begin in the summer of 2016. Staff presented Task Order No. 2016-01 with HLA Engineering and Land Surveying, Inc., to provide engineering design and construction services for the Euclid/Wine Country Road Intersection and Forsell Half Street improvements in the amount of $119,600.00. On motion by Councilmember Rodriguez, second by Councilmember Mendoza, Council approved Resolution No. 2016-4 approving Task Order No. 2016-01 with HLA Engineering and Land Surveying, Inc., for the Euclid/Wine Country Road Intersection and Forsell Half Street Improvements. C. Resolution 2016-5 approving the amendment to Article VIII of the Yakima Valley Conference of Governments Articles of Association At the Yakima Valley Conference of Governments (YVCOG) General Membership meeting on December 9, 2015, the voting members recommended that an amendment be made to Article VIII of YVCOG’s Articles of Association reflecting that Yakima County shall no longer act as the fiscal agent for YVCOG. Pursuant to Article XI of YVCOG’s Articles of Association, an amendment recommended by the voting members would be forwarded to the legislative body of each member jurisdiction for approval, with approval by two-thirds of the member jurisdictions being sufficient to ratify the recommended amendment to YVCOG’s Articles of Association. On motion by Councilmember Mendoza, second by Councilmember Rodriguez, Council approved Resolution 2016-5 approving the amendment to Article VIII of the Yakima Valley Conference of Governments Articles of Association. D. Resolution No. 2016-2 authorizing the Mayor to sign a Repayment Contract between the City of Grandview and FruitSmart, Inc. On motion by Councilmember Everett, second by Councilmember Souders, Council requested the City Attorney provide a written legal opinion regarding the Repayment Contract between the City and FruitSmart, Inc., on the use of “partnership” in the contract language and whether the contract would lend credit to FruitSmart. 8. UNFINISHED AND NEW BUSINESS – None Regular Meeting Minutes January 12, 2016 Page 4 9. CITY ADMINISTRATOR AND/OR STAFF REPORTS Upcoming Study Sessions – City Administrator Arteaga reported that upcoming study sessions would include the following items that were tabled during budget deliberations for further consideration:  City Council Procedures Manual  Beautification Projects  Equipment Rental for Fire Department Vehicles  Staffing Levels 10. MAYOR & COUNCILMEMBER MEETING REPORT Swim Pool Committee – Councilmember Souders attended the Swim Pool Committee meeting on January 7th. The Committee discussed the phase II improvements to the swim pool. Project Homeless Connect – Councilmember Souders attended the Project Homeless Connect planning meeting on January 12th. 2014 Accountability Audit Exit Conference – The 2014 accountability audit exit conference was held on January 12th with the State Auditor, Mayor, City Administrator, City Treasurer and City Clerk. There were no findings in the audit. Grandview Rotary Club – Mayor Childress was invited to provide an update of City projects at the Grandview Rotary Club meeting on January 13th. YVCOG General Membership Meeting – The YVCOG General Membership meeting was scheduled for January 20th in Toppenish. The program would be All Aboard Washington. 11. EXECUTIVE SESSION – None 12. ADJOURNMENT The regular meeting adjourned at 8:45 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk