City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES JANUARY 26, 2016 1. CALL TO ORDER Mayor Norm Childress called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Childress and Councilmembers Gaylord Brewer, Mike Everett, Dennis McDonald, Gloria Mendoza, Bill Moore, Javier Rodriguez and Joan Souders Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Police Chief Kal Fuller, Parks & Recreation Director Mike Carpenter, Assistant Public Works Director Santos Trevino and City Clerk Anita Palacios. 2. OATHS OF OFFICE City Attorney Plant administered the Oaths of Office to newly elected Councilmember Gaylord Brewer (Position 4) and Councilmember Bill Moore (Position 5). 3. PLEDGE OF ALLEGIANCE Councilmember Moore led the pledge of allegiance. 4. PRESENTATIONS A. Oaths of Office – Police Officers Cole Hecker and Robert Flores Mayor Childress administered the Oaths of Office to newly hired Police Officers Cole Hecker and Robert Flores. 5. PUBLIC COMMENT – None 6. CONSENT AGENDA Councilmember Brewer requested that the following items be removed from the Consent Agenda:  Payroll Electronic Fund Transfers (EFT) Nos. 5499-5503 in the amount of $71,445.61  Payroll Check Nos. 8594-8610 in the amount of $97,980.49  Payroll Direct Deposit 01/01/16 – 01/15/16 in the amount of $88,229.77  Claim Check Nos. 109756-109853 in the amount of $196,729.82 On motion by Councilmember Everett, second by Councilmember Moore, Council approved the amended Consent Agenda consisting of the following: A. Minutes of the January 12, 2016 study session B. Minutes of the January 12, 2016 regular meeting Regular Meeting Minutes January 26, 2016 Page 2 7. ACTIVE AGENDA A. Resolution No. 2016-2 approving a Site Use Agreement between People For People and the City of Grandview Community Center For several years, the City allowed the use of their respective facilities for the operation of a noon meal program to serve hundreds of area senior citizens. This has been a valuable program, enhancing the health and social well-being of the elderly. Staff presented the annual Site Use Agreement between People For People and the City to provide food and nutrition services for area senior citizens. Traditionally, the noon meal program offered a host of opportunities for the Parks and Recreation staff and volunteers to enhance lives with additional and meaningful recreation programs. In addition, the agreement included a reimbursement provision for utility costs from People For People in the amount of $400 per month. On motion by Councilmember Rodriguez, second by Councilmember Mendoza, Council approved Resolution No. 2016-2 approving a Site Use Agreement between People For People and the City of Grandview Community Center. B. Resolution No. 2016-6 authorizing the Mayor to sign a Public Defender Agreement for conflict indigent defense counsel with Daniel Polage The City contracts with Yakima County District Court for municipal court services. Under the terms of the contract, the City must provide indigent defense services to indigent defendants. In the event of a conflict with the current public defender, the City must also provide alternate counsel for indigent defendants. The City negotiated contract terms with Daniel Polage to provide conflict indigent defense counsel through January 14, 2017. Councilmembers expressed concern that Mr. Polage declined to provide professional liability insurance. Councilmember Moore moved to approve Resolution No. 2016-6 authorizing the Mayor to sign a Public Defender Agreement for conflict indigent defense counsel with Daniel Polage. Councilmember Souders seconded the motion. All the councilmembers voted in opposition of the motion. The motion failed. C. Resolution No. 2016-7 approving Task Order No. 2016-02 with HLA Engineering and Land Surveying, Inc., for the Municipal Pool Improvements – Phase 2 The Swim Pool Committee was appointed by the City in 2014 with the main focus of recommending improvements to the seasonal aquatics facility. A five year improvement plan was developed with Phase 1 including a lighted parking area and renovations to the existing bathhouse. The Committee continues to promote citizen ownership within the various aspects of these improvements. Phase 2 improvements included the installation of new fencing and some decking to put the City in the position to offer family friendly amenities like a double flume water slide, picnic areas, foot shower stations, walkways, interior barrier fencing, etc. There was $156,500 appropriated within the 2016 Capital Improvement Fund for these Phase 2 improvements ($116,500 for construction and $40,000 for engineering design and construction Regular Meeting Minutes January 26, 2016 Page 3 services). As the City moves through this process, there would be a need to prioritize various elements to help stay within budget. Staff presented Task Order No. 2016-02 with HLA Engineering and Land Surveying, Inc., to provide professional engineering services for the Municipal Pool Improvements – Phase 2 in the amount of $40,000.00. On motion by Councilmember Moore, second by Councilmember Brewer, Council approved Resolution No. 2016-7 approving Task Order No. 2016-02 with HLA Engineering and Land Surveying, Inc., for the Municipal Pool Improvements – Phase 2. D. Resolution No. 2016-8 authorizing the Mayor to sign a Repayment Contract between the City of Grandview and FruitSmart, Inc. On motion by Councilmember Everett, second by Councilmember Rodriguez, Council approved Resolution No. 2016-8 authorizing the Mayor to sign a Repayment Contract between the City of Grandview and FruitSmart, Inc. Councilmember Brewer abstained from the vote. 8. UNFINISHED AND NEW BUSINESS A. Payroll Electronic Fund Transfers (EFT) Nos. 5499-5503 in the amount of $71,445.61, Payroll Check Nos. 8594-8610 in the amount of $97,980.49, Payroll Direct Deposit 01/01/16 – 01/15/16 in the amount of $88,229.77, and Claim Check Nos. 109756-109853 in the amount of $196,729.82 Councilmember Brewer questioned whether there was a payroll and/or claim payment that was out of the ordinary that Council should be aware of. He stated that he had not seen the list. Staff indicated that supporting documentation for payroll and claim payments was available for Council review beginning on the Friday prior to Tuesday Council meeting. The information was available for review in the Council committee room. On motion by Councilmember Everett, second by Councilmember Moore, Council approved the following:  Payroll Electronic Fund Transfers (EFT) Nos. 5499-5503 in the amount of $71,445.61  Payroll Check Nos. 8594-8610 in the amount of $97,980.49  Payroll Direct Deposit 01/01/16 – 01/15/16 in the amount of $88,229.77  Claim Check Nos. 109756-109853 in the amount of $196,729.82 B. Facilitated Council Retreat – Councilmember Everett On motion by Councilmember Everett, second by Councilmember Brewer, Council agreed to designate one or more Councilmembers to work with staff to establish a date, time and facilitator for a Council retreat. Councilmembers Everett, Brewer and Souders volunteered. Regular Meeting Minutes January 26, 2016 Page 4 C. Yakima County Solid Waste Advisory Committee Municipal Representative The Board of Yakima County Commissioners requested a representative from the City to serve as a voting member of the Yakima County Solid Waste Advisory Committee (SWAC). The SWAC was an advisory board that evaluates waste management practices in Yakima County in accordance with State solid waste management priorities outlined in RCW 70.95. Mayor Childress offered to represent the City unless another Councilmember was interested. The SWAC requested that the municipality’s representative be provided by February 10th. 9. CITY ADMINISTRATOR AND/OR STAFF REPORTS Relocation of City Entrance Sign at Intersection of OIE/Elm – Staff distributed photos of the relocation of the City entrance sign at the intersection of OIE/Elm. Sunfair Marketing agreed to allow the City to locate the sign on the edge of their property at the intersection. Community Partnership Meeting – The City was in the process of organizing a community partnership meeting with the Grandview School District, YVCC Grandview Campus, Port of Grandview and Sunnyside Valley Irrigation District. East Fourth Street Neighborhood Improvement Project – The East Fourth Street Neighborhood Improvement project was completed with the installation of the new street lights. 10. MAYOR & COUNCILMEMBER MEETING REPORT Yakima Valley Office of Emergency Management – Councilmember Brewer attended a meeting with the Yakima Valley Office of Emergency Management in December 2015. AWC Legislative Conference – Councilmember McDonald would be attending the AWC Legislative Action Conference on January 27th – 29th in Olympia. 2016 Project Homeless Connect Service Event – Councilmember Souders would be attending the 2016 Project Homeless Connect service event on January 27th in Sunnyside. YVCOG General Membership Meeting – The YVCOG General Membership meeting was held on January 20th in Toppenish. The program was All Aboard Washington. Rotary Club Presentation – Mayor Childress spoke to the Rotary Club on January 13th and provided an update of City projects. The club suggested the installation of picnic tables at the Rose Garden and improving the visibility of the driveway approach into the parking lot at the Rose Garden. 11. EXECUTIVE SESSION – None Regular Meeting Minutes January 26, 2016 Page 5 12. ADJOURNMENT On motion by Councilmember Mendoza, second by Councilmember Moore, Council adjourned the meeting at 8:15 p.m. ___________________________________ ___________________________________ Mayor Norm Childress Anita Palacios, City Clerk