City Council

GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES JUNE 26, 2018 1. CALL TO ORDER Mayor Pro Tem Bill Moore called the regular meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Present were: Mayor Pro Tem Moore and Councilmembers Gay Brewer, Mike Everett, Dennis McDonald, Javier Rodriguez and Joan Souders. Absent were: Mayor Norm Childress and Councilmember Gloria Mendoza. On motion by Councilmember Souders, second by Councilmember McDonald, Council excused Mayor Childress and Councilmember Mendoza from the meeting. Staff present were: City Administrator/Public Works Director Cus Arteaga, City Attorney Quinn Plant, City Treasurer Matt Cordray, Parks & Recreation Director Mike Carpenter and City Clerk Anita Palacios. 2. PLEDGE OF ALLEGIANCE Councilmember Brewer led the pledge of allegiance. 3. PRESENTATIONS A. Retirement Award – Parks & Recreation Director Mike Carpenter Mayor Pro Tem Moore presented Parks & Recreation Director Mike Carpenter with the City of Grandview Retirement Award in honor of his retirement and in grateful appreciation for his 35 years of loyal and dedicated service to the citizens of the City of Grandview. 4. PUBLIC COMMENT Kathy Allen and Cherry Fairbanks with the Lower Valley Novella Club requested Council’s consideration in increasing the two hour parking limit and/or adding handicap parking spaces in the downtown business district. The club meets on a monthly basis at the Molcajetes Restaurant and their meetings sometimes exceed the two hour parking limit. City Administrator Arteaga indicated he would meet with the Police Chief to discuss the issue. 5. CONSENT AGENDA On motion by Councilmember Rodriguez, second by Councilmember McDonald, Council approved the Consent Agenda consisting of the following: A. Minutes of the June 12, 2018 Committee-of-the-Whole meeting B. Minutes of the June 12, 2018 Council meeting C. Payroll Electronic Fund Transfers (EFT) Nos. 5963-5967 in the amount of $80,528.84 D. Payroll Check Nos. 10314-10343 in the amount of $84,904.13 Regular Meeting Minutes June 26, 2018 Page 2 E. Payroll Direct Deposit 6/1/18-6/15/18 in the amount of $103,458.41 F. Claim Check Nos. 115483-115572 in the amount of $251,551.70 6. ACTIVE AGENDA A. Public Hearing – 2019-2024 Six-Year Transportation Improvement Program Mayor Pro Tem Moore opened the public hearing to receive comments on the 2019-2024 Six- Year Transportation Improvement Program by reading the public hearing procedure. City Administrator Arteaga explained that each year, the City was required to update the Six- Year Transportation Improvement Program (TIP). The Six-Year TIP identified street priority projects and funding sources. In the past, Council had not added street projects unless there was a funding source available to support the recommendation. He presented the 2019-2024 Six-Year TIP prioritized as follows: Priority Number: 1 Project Title: Old Inland Empire Highway Improvements from Grandridge Road to Elm Street Project Description: Reconstruct roadway including widening, excavation, gravel surfacing, hot mix asphalt, curb and gutter, sidewalk, storm drainage improvements, landscaping and street lights Project Year: 2024 Funding Source: Surface Transportation Program (STP) Federal/State Funds: $1,897,700 Local Funds: $296,200 Total Funds: $2,193,900 Priority Number: 2 Project Title: Wine Country Road & McCreadie Road Intersection Roundabout Project Description: Construct new roundabout including curb and gutter, sidewalks, hot mix asphalt, pavement markings, permanent signing and street lighting Project Year: 2020 Funding Source: Transportation Improvement Board (TIB) Federal/State Funds: $801,000 Local Funds: $89,000 Total Funds: $890,000 Priority Number: 3 Project Title: West Fifth Street Resurfacing from Euclid Road to Grandridge Road Project Description: Grind and overlay asphalt surface, pavement markings, update sidewalk ramps to ADA standards Project Year: 2019 Funding Source: Transportation Improvement Board (TIB) Federal/State Funds: $400,500 Local Funds: $44,500 Total Funds: $445,000 Regular Meeting Minutes June 26, 2018 Page 3 Priority Number: 4 Project Title: Larson Street Improvements from West Fifth Street to Queen Street Project Description: Roadway reconstruction including excavation, roadway widening, storm drainage improvements, hot mix asphalt, curb and gutter, and water system improvements Project Year: 2021 Funding Source: City of Grandview Federal/State Funds: -0- Local Funds: $446,000 Total Funds: $446,000 Priority Number: 5 Project Title: Stassen Street Improvements from Hillcrest Street to Velma Avenue Project Description: Roadway reconstruction including excavation, roadway widening, storm drainage improvements, hot mix asphalt, and water system improvements Project Year: 2022 Funding Source: City of Grandview Federal/State Funds: -0- Local Funds: $432,000 Total Funds: $432,000 Priority Number: 6 Project Title: Birch Street Improvements from Wine Country Road to East Third Street Project Description: Roadway reconstruction including excavation, curb and gutter, hot mix asphalt, storm drainage improvements, and water system improvements Project Year: 2022 Funding Source: City of Grandview Federal/State Funds: -0- Local Funds: $529,000 Total Funds: $529,000 Priority Number: 7 Project Title: Highland Road Improvements from Elm Street to east City limits Project Description: Roadway reconstruction including excavation, road widening, curb and gutter, hot mix asphalt, storm drainage improvements, and water and sewer system improvements Project Year: 2023 Funding Source: City of Grandview Federal/State Funds: -0- Local Funds: $3,150,000 Total Funds: $3,150,000 Priority Number: 8 Project Title: Forsell Road Resurfacing from Wallace Way to Puterbaugh Road Project Description: Grind and overlay asphalt surface and pavement markings Project Year: 2021 Funding Source: Transportation Improvement Board (TIB) Federal/State Funds: $302,400 Local Funds: $33,600 Total Funds: $336,000 Regular Meeting Minutes June 26, 2018 Page 4 No comments were received during the public hearing or by mail and the hearing was closed. B. Resolution No. 2018-25 adopting the 2019-2024 Six-Year Transportation Improvement Program On motion by Councilmember Souders, second by Councilmember Rodriguez, Council approved Resolution No. 2018-25 adopting the 2019-2024 Six-Year Transportation Improvement Program. C. Resolution No. 2018-26 providing for authorized signatures on the City of Grandview General Account for Payroll and Claim Checks, Treasurer’s Checks, Advance Travel Expense Account, Police Investigative Account and Safe Deposit Access This item was previously discussed at the June 12, 2018 C.O.W. meeting On motion by Councilmember Everett, second by Councilmember Rodriguez, Council approved Resolution No. 2018-26 providing for authorized signatures on the City of Grandview General Account for Payroll and Claim Checks, Treasurer’s Checks, Advance Travel Expense Account, Police Investigative Account and Safe Deposit Access. D. Resolution No. 2018-27 authorizing the Mayor to sign an Industrial Wastewater User Contract Amendment with Smucker Fruit Processing Company This item was previously discussed at the June 12, 2018 C.O.W. meeting On motion by Councilmember Brewer, second by Councilmember Everett, Council approved Resolution No. 2018-27 authorizing the Mayor to sign an Industrial Wastewater User Contract Amendment with Smucker Fruit Processing Company. E. Resolution No. 2018-28 accepting the Wine Country Road Resurfacing Improvement Project as complete This item was previously discussed at the June 12, 2018 C.O.W. meeting On motion by Councilmember Rodriguez, second by Councilmember McDonald, Council approved Resolution No. 2018-28 accepting the Wine Country Road Resurfacing Improvement Project as complete. F. Resolution No. 2018-29 authorizing the Mayor to sign an Irrigation Facilities License and Hold Harmless Agreement with Sunnyside Valley Irrigation District This item was previously discussed at the June 12, 2018 C.O.W. meeting On motion by Councilmember Rodriguez, second by Councilmember Souders, Council approved Resolution No. 2018-29 authorizing the Mayor to sign an Irrigation Facilities License and Hold Harmless Agreement with Sunnyside Valley Irrigation District. Regular Meeting Minutes June 26, 2018 Page 5 G. Resolution No. 2018-30 authorizing the Mayor to sign the Local Agency State Aid Project Prospectus and Supplement–Local Program State Funding Agreement with the Washington State Department of Transportation for the Safe Routes to School Elm Street and Fir Street Sidewalk Improvements This item was previously discussed at the June 12, 2018 Council meeting On motion by Councilmember McDonald, second by Councilmember Rodriguez, Council approved Resolution No. 2018-30 authorizing the Mayor to sign the Local Agency State Aid Project Prospectus and Supplement–Local Program State Funding Agreement with the Washington State Department of Transportation for the Safe Routes to School Elm Street and Fir Street Sidewalk Improvements. H. Resolution No. 2018-31 accepting the operation and management of the off- leash dog park from the Friends of the Dog Park Committee This item was previously discussed at the June 12, 2018 C.O.W. meeting On motion by Councilmember Everett, second by Councilmember Rodriguez, Council approved Resolution No. 2018-31 accepting the operation and management of the off- leash dog park from the Friends of the Dog Park Committee. Councilmember Souders was recused from the vote. I. Ordinance No. 2018-8 changing the zoning classification of certain lands and amending the zoning map of the City of Grandview as requested by LPI Holdings, LLC, and Ramandeep Malhi & Sukhjinder Kaur for Parcel No. 230922-43470, 912 Hillcrest, Grandview, Washington This item was previously discussed at the June 12, 2018 public hearing. On motion by Councilmember Everett, second by Councilmember Souders, Council approved Ordinance No. 2018-8 changing the zoning classification of certain lands and amending the zoning map of the City of Grandview as requested by LPI Holdings, LLC, and Ramandeep Malhi & Sukhjinder Kaur for Parcel No. 230922-43470, 912 Hillcrest, Grandview, Washington. Councilmember Brewer was recused from the vote. 7. UNFINISHED AND NEW BUSINESS – None 8. CITY ADMINISTRATOR AND/OR STAFF REPORTS Assistant Public Works Director Position – City Administrator Arteaga reported that Todd Dorsett accepted the Assistant Public Works Directors position and would begin on July 9th. Regular Meeting Minutes June 26, 2018 Page 6 9. MAYOR & COUNCILMEMBER REPORTS Use of a Hearing Examiner for Land Use Decisions – Councilmember Brewer requested that the use of a hearing examiner for land use decisions instead of the Planning Commission be an item for discussion at a future meeting. 10. ADJOURNMENT On motion by Councilmember Souders, second by Councilmember Rodriguez, Council adjourned the regular meeting at 7:50 p.m. ___________________________________ ___________________________________ Mayor Pro Tem Bill Moore Anita Palacios, City Clerk Regular Meeting Minutes June 26, 2018 Page 7 ADDENDUM GRANDVIEW CITY COUNCIL REGULAR MEETING MINUTES EXCERPT JUNE 26, 2018 9. MAYOR & COUNCILMEMBER REPORTS Councilmember Brewer – I don’t know when we can talk about this, but I would like sometime in the fairly near future that we have an item on the agenda where we can discuss the Planning Commission and I have some questions. I know that we’re using a fellow from Yakima I believe to do it and one thing I want to know is for what reason we can’t use both more than we are so we get more local criticizing of the of a project and a little different aspect of how it’s going to affect our city. I know there’s a lot of complicated issues about it, but I’d like to have that on the agenda sometime otherwise disband the Planning Commission I guess. Mayor Pro Tem Moore – Well I think the Planning Commission still has the. City Clerk Palacios – They make policy. Mayor Pro Tem Moore – An agenda, they have a. City Clerk Palacios – They make policy. They just don’t hear land use applications. Councilmember Everett – I suggest Councilmember Brewer put it on for the last Committee-of- the-Whole meeting in July. That’s just arbitrary. City Administrator Arteaga – I think before we do that, I’d like to have the City Clerk reach out to WCIA our insurance carrier because that is one of the their recommendations. Councilmember Everett – That was why I was putting it in July so you want to do it the first of August. City Administrator Arteaga – Yeah probably. Councilmember Everett – Okay. City Clerk Arteaga – Because that’s one of the things that keeps us out of lawsuits. Councilmember Everett – It’s a sticky area. Mayor Pro Tem Moore – Anything else from Councilmembers.