Administration Committee

The Village Administration Committee met on Monday, September 9th at 4:30 p.m. in the Village Board room, 316 Brad Street S, Grantsburg, WI 54840. Present: President Terrance Kucera Trustee Greg Peer Trustee Hank Java Others: Clerk/Treasurer Sheila Meyer Director of Public Works John Erickson Ben & Nicki Peterson, and Damon Johnson – Grantsburg Watercross Jeff Schinzing President Terrance Kucera called the Administration Committee Meeting to order at 4:30 p.m. Memory Lake Aquatic Plant Mgmt Plan 1) Discussion with Watercross Committee 2) SEH contract amendment Clerk/Treasurer Meyer reviewed the detail from Renee Cance with SEH explaining the $7,800 additional fees for the expedited portion of the Aquatic Plan Management Plan needed for Watercross to submit a weed cutting permit. The Wisconsin DNR did not provide clear direction that portions of the Aquatic Plant Management Plan would need to be completed prior to the issuing of weed cutting permits so SEH had to pull engineers from other projects to submit the plan sooner than planned incurring extra costs. The committee discussed concern with growing costs for Memory Lake maintenance and asked the Watercross group if they can commit finances to the ongoing need. Nicki commented that Watercross is trying to save funds for dredging as that is the biggest need for the lake to allow Watercross to continue. Clerk/Treasurer Meyer explained that the Village needs to complete a community survey as part of DNR requirements for the Lake Management Plan which will provide public opinion on how much management is desired for Memory Lake. Motion by President Kucera second by Trustee Java to recommend the Village Board pay the additional $7,800 in fees to SEH for the expedited portion of the Aquatic Lake Management Plan needed to submit the weed cutting permit for the 2024 Watercross event. Motion carried. Grantsburg Watercross left the meeting. Street closure request for Homecoming parade The committee reviewed the request for road closure from Michelle Taylor for the 2024 homecoming parade. Motion by Trustee Peer second by Trustee Java to approve the road closure request for the homecoming parade on Friday, October 4th as submitted. Motion carried. Motion by Trustee Java second by Trustee Peer to convene into closed session. Motion carried. THE ADMINISTRATION COMMITTEE WILL CONVENE INTO CLOSED SESSION to discuss the Police Chief replacement and next steps pursuant to Wis. Stats. 19.85 (1) (c) “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility.” THE ADMINISTRATION COMMITTEE WILL RECONVENE INTO OPEN SESSION pursuant to Wis. Stats. 19.85 (2). Motion by Trustee Peer second by President Kucera to reconvene into open session. Motion carried. Any motions needed from closed session. Motion by Trustee Peer second by Trustee Java to recommend the Village Board offer Jared Woody the position of Police Chief at the compensation and benefit package discussed in closed session. Motion carried. 5:30 Scott DeRocker – street closure request & parking lot use 9/21 ATV/UTV ride. Scott DeRocker requested to have the south portion of W Olson Drive between Oak Street North and Pine Street North on Saturday, September 21st for the Legion’s annual ATV/UTV ride. Trailers will unload and park in the municipal lot on the north side of West Olson Drive. The partial road closure allows for traffic to remain open. Motion by Trustee Java second by Trustee Peer to approve the road closure request as submitted for the Legion’s ATV/UTV ride Saturday, September 21st. Motion carried. President Kucera adjourned the meeting at 5:38 p.m. Allison Longhenry Deputy Clerk/Treasurer